Payroll Specialist

Maxim Crane; Northern (KY); Hybrid; USD 52,000 - 68,000; Full time

Job summary

Maxim Crane Works, L.P. is seeking a Payroll Specialist to ensure accurate and timely employee pay.

You will collect and review weekly time records, enter hours into our payroll system, and maintain confidential records in line with federal, state, and local requirements. You will also support tax setups, garnishments, and final pay processing while upholding strict accuracy and attention to detail in a dynamic office environment.

Qualifications

• 2+ years in payroll, accounting, or related data-entry role.
• Experience with payroll regulations across federal, state and local levels.
• Proficiency in MS Office, especially Excel, and payroll software.

Responsibilities

• Maintain confidential payroll records and files.
• Process weekly time records and enter hours into payroll system.
• Manage garnishments and other payroll deductions.
• Reconcile payroll accounts weekly and quarterly.
• Review new hire information for accuracy and completeness.
• Assist with state/local tax setups and filings as needed.
• Process final checks for terminated or laid-off employees.
• Ensure compliance with company policies and laws.

Skills

MS Excel

Payroll procedures

Data entry

Attention to detail

Education

High School Diploma or GED

Tools

ADP Vantage

JD Edwards

Job description

840 Licking Pike, Wilder , Kentucky 41076 , United States

Job Description

As a Payroll Specialist, you'll be an essential part of ensuring our employees are paid accurately and on schedule. In this role, you'll collect, review, and process weekly employee time records while ensuring compliance with company policies and all federal, state, and local payroll regulations. If you have a keen eye for detail, enjoy working with numbers, and take pride in delivering accurate results, this is an opportunity to make a meaningful impact across the organization.

Purpose

Following company policy and adhering to Federal, State and Local laws/regulations, Payroll Specialists ensure employees’ pay is processed timely and correctly. This role handles collecting, reviewing, and entering employees’ hours each week.

Duties and Responsibilities

• Maintains confidential payroll records and files.
• Manages timecards, time entry and makes entries into the company timekeeping software and systems
• Updates and organizes systems to manage payroll information
• Processes and enter garnishments and support orders
• Perform weekly and quarterly reconciliations of the payroll accounts
• Review New Hire Information for Accuracy
• Assist with Tax Setup for State, Local, and SUI
• Processes final checks for terminated and laid-off employees
• Performs other duties as assigned or required

Requirements

Education:

• High School diploma or GED

Experience:

• 2+ years’ experience in payroll, accounting, or similar role with responsibility for data entry
• Experience with ADP Vantage and JD Edwards a plus

Skills/Knowledge:

• Advanced knowledge of MS Office, specifically Microsoft Excel
• Advanced knowledge of payroll procedures, laws, taxes, and best practices
• Advanced attention to detail
• Advanced data entry skills

Language Skills:

Must be able to read and comprehend complex instructions, short correspondence and memos and the ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to other employees of the organization

Physical Demands:

The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is frequently required to walk, use hands to finger; handle or feel; and kneel; crouch; and talk; or hear; push and/or pull; reach; bend and/or stoop. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, color vision, peripheral vision and depth perception.

Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of an office job.

Maxim is an equal opportunity employer and does not discriminate against employees or applicants for employment based on their race, color, religion, creed, sex, national origin or ancestry, age, sexual orientation, disability, genetic information or veteran status, as those terms are defined under applicable laws, or any other characteristic protected by law.

Maxim Crane Works, L.P. is an Equal Opportunity Employer, and does not discriminate on the basis of race, gender, ethnicity, religion, national origin, age, disability, veteran status, or on any other basis prohibited by law. Information on race, gender and national origin will only be used for statistical and recordkeeping purposes, and will not be used in making any employment decisions. All information provided will be kept separate from your expression of interest. Providing this information is strictly voluntary, and you will not be subjected to any adverse action or treatment if you choose not to provide this information. If you do not choose to answer these questions, we ask that you select "Decline to Identify" for each question. Thank you for your voluntary cooperation.