Payroll Specialist

City of Norfolk, VA; Norfolk (VA); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Paid holidays

Vacation and sick leave

Employer provided pension plan

Life insurance

Medical and dental coverage

Retirement benefits

Job summary

City of Norfolk, VA is seeking a Payroll Specialist to support the Finance Department's Payroll Division. You will help process bi-weekly and monthly payrolls for more than 5,000 city employees, handle garnishments and other withholding orders, and assist with timekeeping corrections and payroll adjustments.

The role requires a Bachelor's degree or equivalent and at least three years of payroll experience in a large organization; preferred credentials include FPC or CPP.

Qualifications

• Bachelor's degree or equivalent required.
• Three (3) years experience payroll work in a large organization.
• Preferred: Functional Payroll Certificate (FPC) and/or Certified Payroll Professional (CPP).

Responsibilities

• Assists processing bi-weekly and monthly payrolls for +5,000 employees.
• Administers garnishments and income withholding orders per regulations.
• Assists with time and labor timesheet corrections, leave corrections and related payroll corrections.
• Supports testing and validation of payroll system enhancements as needed.
• Audits and analyzes payroll data; performs manual payroll calculations as required.

Skills

Payroll processing

Garnishments handling

Time and leave corrections

Education

Bachelor's degree or equivalent

FPC/CPP preferred

Job description

Norfolk, Virginia is America's most authentic and urban waterfront city. Home to the world's largest naval station and the business, arts, and cultural center of Coastal Virginia, Norfolk has been rated a top place to live, work, play, and raise a family by numerous publications. Working for the City of Norfolk is an opportunity to make a real difference in the lives of others. With our commitment to competitive pay and a strong retirement package, you can do good for your community and do well for yourself. Join a caring workplace that proudly celebrates uniqueness, authenticity, and a shared commitment to improving the lives of our residents.

The Department of Finance provides centralized structure and support for the City of Norfolk’s financial operations, to include financial reporting; debt and cash management; payroll; procurement; risk management; financial system administration and support; accounts payable; collections; and retirement. Finance’s Payroll Division is responsible for the timely and accurate processing of salaries, wages, and retirement system benefit payments for over 5,000 City employees and 4,000 retirement beneficiaries. Finance’s Payroll Division is also responsible for the processing, maintenance and integrity of data related to the management of timekeeping and absences. Through the provision of assistance and guidance, the Department of Finance is positioned to interact with just about every City department and is a great place to build a career. We work hard, but we also have fun and take care of our greatest resource, our people.

The Payroll Specialist assists in the management and coordination of payroll functions for city employees. In addition, complies with Federal and state payroll regulations and related accounting, reporting, and remittance requirements. The Payroll Specialist processes all garnishments, bankruptcies, child support payments, and IRS, state, and property taxes. Lastly, the position processes pay line adjustments and assists in basic administrative duties.

Essential Functions

• Assists processing bi-weekly and monthly payrolls for +5,000 employees.
• Administers and processes garnishments and other income withholding orders in accordance with federal, state and city regulations.
• Assists with time and labor timesheet corrections, leave corrections and other payroll related corrections.
• Communicates effectively, provides guidance, and resolves pay-related issues and questions from departmental personnel and employees.
• Assists with testing and validating new payroll system enhancements and functions as required.
• Audits and analyzes payroll data; assists with manual payroll calculations; demonstrates strong numeracy skills.
• Assists with entering special pays such as bonuses, employee reimbursements and underpayments
• Demonstrates ability to multi-task and meet deadlines.

Education/Experience

Work requires broad knowledge in a general professional or technical field. Knowledge is normally acquired through four years of college resulting in a Bachelor's degree or equivalent.

Required

• Three (3) years experience payroll work in a large organization.

Preferred

• Two (2) years of experience utilizing the knowledge, skills, and abilities associated with such positions as Payroll Specialist. One (1) year of equivalent work experience may be substituted for each required year of post-high school education. Additional appropriate education may be substituted for the minimum experience requirements

Additional Information & Requirements

• Preferred but not required - Functional Payroll Certificate (FPC) and/or Certified Payroll Processional (CPP)

Work Schedule

• Monday-Friday, 8:30am - 5:00pm
• Regular full-time and permanent part-time employees may receive paid holidays, vacation and sick leave, employer paid pension plan, basic life insurance, voluntary participation in medical and dental, Section 457 deferred compensation, long-term disability, optional life insurance for self, spouse and children, medical and dependent care reimbursement plans, access to membership in credit union and employer provided parking.
• Special project/grant employees are generally eligible for the same benefits of regular full-time employees; however, retirement, life insurance and participation in health plans vary depending upon funding and authorization.
• Temporary/seasonal and part-time employees are generally only eligible for employer provided parking and access to membership in credit union.
• Retirement

If you are hired October 5, 2010, or after to a position with City of Norfolk Retirement System benefits, you will be required to contribute five percent (5%) of your salary toward your retirement benefit. This will be a pre-tax payroll deduction.

If you are hired January 1, 2022, or after to a position with Virginia Retirement System (VRS) benefits, you will be required to contribute five percent (5%) of your salary toward your retirement benefit. This will be a pre-tax payroll deduction.

• The Tuition Assistance Program is established to encourage employees toward continued self-development and education. Permanent full-time and permanent part-time classified, unclassified permanent, full-time special projects, and constitutional employees who have completed six months continuous service will be eligible to apply. The applicant’s school of enrollment must be an accredited institution.

Note: The benefits described above are broad generalizations. The specific benefits that an employee may be eligible for are governed by City regulations, as applicable to job type.

Non-City: Positions listed with a job type designation of "Non-City" are not subject to the benefits descriptions above. Refer to the content of the job posting for information regarding these positions.