Payroll Specialist

City of Norfolk; Norfolk (VA); On-site; USD 42,000 - 54,000; Full time

Job summary

The City of Norfolk seeks a Payroll Specialist to support payroll operations for thousands of city employees. You will ensure accurate bi-weekly and monthly payroll processing, garnishments, and tax remittance in compliance with federal, state, and city regulations.

The role involves maintaining timekeeping data, testing new payroll system enhancements, auditing payroll records, and assisting with special pays such as bonuses and reimbursements.

Qualifications

• Three (3) years experience payroll work in a large organization.
• Bachelor's degree or equivalent required.
• Preferred: Functional Payroll Certificate (FPC) and/or Certified Payroll Professional (CPP)

Responsibilities

• Assists processing bi-weekly and monthly payrolls for +5,000 employees.
• Administers and processes garnishments and other income withholding orders in accordance with federal, state and city regulations.
• Assists with time and labor timesheet corrections, leave corrections and other payroll related corrections.
• Communicates effectively, provides guidance, and resolves pay-related issues and questions from departmental personnel and employees.
• Assists with testing and validating new payroll system enhancements and functions as required.
• Audits and analyzes payroll data; assists with manual payroll calculations; demonstrates strong numeracy skills.
• Assists with entering special pays such as bonuses, employee reimbursements and underpayments.
• Demonstrates ability to multi-task and meet deadlines.

Skills

Payroll processing

Timekeeping

Regulatory compliance

Education

Bachelor's degree or higher

Job description

Norfolk, Virginia is America's most authentic and urban waterfront city. Home to the world's largest naval station and the business, arts, and cultural center of Coastal Virginia, Norfolk has been rated a top place to live, work, play, and raise a family by numerous publications. Working for the City of Norfolk is an opportunity to make a real difference in the lives of others. With our commitment to competitive pay and a strong retirement package, you can do good for your community and do well for yourself. Join a caring workplace that proudly celebrates uniqueness, authenticity, and a shared commitment to improving the lives of our residents.

The Department of Finance provides centralized structure and support for the City of Norfolk's financial operations, to include financial reporting; debt and cash management; payroll; procurement; risk management; financial system administration and support; accounts payable; collections; and retirement. Finance's Payroll Division is responsible for the timely and accurate processing of salaries, wages, and retirement system benefit payments for over 5,000 City employees and 4,000 retirement beneficiaries. Finance's Payroll Division is also responsible for the processing, maintenance and integrity of data related to the management of timekeeping and absences. Through the provision of assistance and guidance, the Department of Finance is positioned to interact with just about every City department and is a great place to build a career. We work hard, but we also have fun and take care of our greatest resource, our people.

The Payroll Specialist assists in the management and coordination of payroll functions for city employees. In addition, complies with Federal and state payroll regulations and related accounting, reporting, and remittance requirements. The Payroll Specialist processes all garnishments, bankruptcies, child support payments, and IRS, state, and property taxes. Lastly, the position processes pay line adjustments and assists in basic administrative duties.

1. Assists processing bi-weekly and monthly payrolls for +5,000 employees.
2. Administers and processes garnishments and other income withholding orders in accordance with federal, state and city regulations.
3. Assists with time and labor timesheet corrections, leave corrections and other payroll related corrections.
4. Communicates effectively, provides guidance, and resolves pay-related issues and questions from departmental personnel and employees.
5. Assists with testing and validating new payroll system enhancements and functions as required.
6. Audits and analyzes payroll data; assists with manual payroll calculations; demonstrates strong numeracy skills.
7. Assists with entering special pays such as bonuses, employee reimbursements and underpayments
8. Demonstrates ability to multi-task and meet deadlines.

Work requires broad knowledge in a general professional or technical field. Knowledge is normally acquired through four years of college resulting in a Bachelor's degree or equivalent.

Required

• Three (3) years experience payroll work in a large organization.

Preferred

• Two (2) years of experience utilizing the knowledge, skills, and abilities associated with such positions as Payroll Specialist. One (1) year of equivalent work experience may be substituted for each required year of post-high school education. Additional appropriate education may be substituted for the minimum experience requirements
• Preferred but not required - Functional Payroll Certificate (FPC) and/or Certified Payroll Processional (CPP)

Work Schedule

• Monday-Friday, 8:30am - 5:00pm