Full Time Payroll Clerk

Riverside Health Care Facilities Inc.; Irvine (CA); On-site; USD 51,000 - 60,000; Full time

Job summary

Riverside Health Care Facilities Inc. seeks a Payroll Clerk to support day-to-day payroll and benefits processing within the Finance department at La Verendrye General Hospital.

The role requires a Grade 12 diploma, 2-year post-secondary program in HR/Business, and 1–2 years of payroll experience in public sector or hospital settings. Strong knowledge of collective agreements and HRIS/payroll systems is essential.

Qualifications

• Grade 12 diploma or equivalent is required.
• Completion of a two year post-secondary program in HR or Business is preferred or considered.
• Canadian Payroll Certification preferred; candidates will be expected to obtain certification within a reasonable period if not already certified.
• 1–2 years of payroll experience in a public sector, hospital, or unionized environment is required.
• Experience with collective agreements is required.
• Experience with payroll/HRI systems is required.
• Ability to meet deadlines, work independently, and manage a high volume of work.
• Strong written and verbal communication skills are an asset.
• Excellent interpersonal skills and the ability to develop effective working relationships are required.
• Knowledge of Employment Standards Act (ESA) and relevant legislation is essential.

Responsibilities

• Support day-to-day payroll and benefits processing in compliance with legislation, policies, and collective agreements.
• Audit timesheets, verify earnings, and process deductions to ensure accuracy.
• Ensure payroll is documented, authorized, and submitted in a timely manner.
• Participate as part of the payroll team to maintain centralized payroll functions.
• Perform regular reconciliations and audits of payroll data for accuracy and compliance.
• Monitor salaries and wages for correctness and compliance.
• Assist with onboarding and provide guidance on payroll and benefits questions.
• Prepare and distribute payroll-related reports for internal and external stakeholders.
• Support annual financial audits with required payroll documentation.
• Liaise with management, staff, and external stakeholders on payroll matters.
• Support HRIS maintenance and adherence to contracts, legislation, and policies.
• Maintain confidentiality and uphold professional standards in all payroll activities.

Skills

Payroll processing

Data entry

Communication

Interpersonal skills

Time management

Confidentiality

Deadline-driven

Independent worker

Adaptability

Attention to detail

Education

Grade 12 Secondary School Diploma or equivalent.

Two year post secondary program in HR, Business, or equivalent

Canadian Payroll Certification preferred; obtain certification within a reasonable period

Tools

HRIS system

Payroll software

Job description

Back to Job Postings

REPORTS TO (Title)

Senior Director, Financial & Statistical Services

Full Time Payroll Clerk

Site

La Verendrye General Hospital

Department

Finance

Status

Full-time

Salary Scale

$71,700 to $83,995 annually

POSITION (Title)

Payroll Clerk

Department/Service Area

Finance

Qualifications Required

• Grade 12 Secondary School Diploma or equivalent.
• Completion of a two year, post secondary program in Human Resources, Business, or an equivalent combination of education and experience will be considered.
• Canadian Payroll Certification preferred; successful candidates will be expected to obtain certification within a reasonable period if not already certified.
• 1 to 2 years of experience in payroll, data entry, or working in a public sector, hospital, or unionized environment is required.
• Demonstrated experience working with collective agreements.
• Demonstrated experience working in a payroll and/or Human Resource Information System (HRIS) program.
• Demonstrated ability to function under deadlines, work independently and cope with high volume of work.
• Strong written and verbal communication skills an asset.
• Excellent interpersonal skills, and proven ability to develop working relationships required.
• Must be physically capable of performing the essential duties of the position.
• Carry out all work assignments safely and be knowledgeable of and in compliance with relevant regulations, policies and procedures.
• Excellent knowledge of relevant legislation, especially the Employment Standards Act (ESA).

Attributes

• The Payroll Clerk is required to:
• Work independently;
• Be dependable, versatile, highly motivated, competent, cooperative;
• Show initiative and be a creative thinker;
• Be innovative, illustrate superior communication skills, maintain strong interpersonal relationships;
• Possess effective organizational skills; and
• Possess a high degree of confidentiality, honesty, integrity and trustworthiness;
• Work co-operatively with payroll, human resources and finance teams.

General Accountabilities

• Supports and assists in the day-to-day processing of payroll and benefits in compliance with legislation, policies, and collective agreements, ensuring accuracy and timelines are met.

Specific Accountabilities

• In compliance with internal controls, collective agreements, legislation, policies & procedures, business practice, the Payroll Clerk:
• Supports payroll processing including timesheet auditing, verification, earnings calculation, and deduction processing.
• Ensures payroll is documented, authorized/approved, accurate and submitted in a timely and efficient manner.
• Participates as part of the payroll team who maintain effective and efficient centralized day-to-day payroll functions.
• Perform regular reconciliations and audits of payroll data and processes to ensure accuracy, data integrity, and compliance, including reviews of timecards and hours used in pay calculations.
• Monitor salary and wages to ensure correctness and compliance.
• Assist with onboarding and providing guidance to employees and managers regarding payroll and benefits questions.
• Prepare and distribute payroll-related reports for internal and external stakeholders as required.
• Thorough understanding of payroll-related legislation, collective agreements, standards, policies and procedures.
• Assists and supports grievance procedure if relevant to payroll.
• Collaborates on the development, review, and maintenance of standard operating procedures and policies for payroll and HRIS. Provides payroll support to staff, management, and end users, including interpretation of contracts, legislation, and policies.
• Liaise, engage, consult and collaborate with management, staff, and external stakeholders, as required.
• Maintain team oriented, cohesive and integrated environment with staff, management, partners and stakeholders.
• Participate in quality assurance efforts related to payroll accuracy and compliance.
• Assist with annual financial audits by providing required payroll documentation.
• Attend meetings as required to provide payroll-related input.
• Perform other duties not specifically mentioned in the policies, procedures or job descriptions or that may, from time to time, be assigned.
• Administers employee group benefits and the HOOPP pension plan, including enrollments, terminations, leaves, changes, and contribution management. Ensures accurate and timely processing, reporting, and compliance with policies, legislation, and collective agreements.
• Provides support and education to employees regarding benefit and pension eligibility, responds to inquiries, liaises with external providers, and maintains up-to-date records in payroll and HRIS systems.

Conditions of Employment

• Human Resource Policies
• Corporate Policies
• Department Policies