Payroll Specialist

The Addison Group; Austin (TX); On-site; USD 60,000 - 80,000; Full time

Job summary

Addison Group is seeking a Payroll Specialist in Austin, TX to manage semi-monthly payroll for hourly and salaried staff. You will review timesheets, ensure compliance with wage laws, and resolve discrepancies while maintaining confidential records.

The role requires 3+ years of payroll experience, proficiency with HRIS/payroll software, and strong attention to detail. Collaboration with benefits teams and year-end activities are part of the duties.

Qualifications

• 3+ years of payroll experience preferred.
• Experience processing payroll for hourly and salaried employees.
• Experience with HRIS/payroll systems.
• Experience supporting payroll in a multi-location organization.
• Proficiency with Microsoft Office Suite.
• Ability to quickly learn new HRIS/payroll technology.
• Strong attention to detail and accuracy.
• Excellent written and verbal communication skills.
• Strong organizational and time-management abilities.
• Ability to handle confidential information with discretion.

Responsibilities

• Process semi-monthly payroll for hourly and salaried employees, ensuring accurate and timely payments.
• Review and validate timesheets, including regular hours, overtime, leave, and other adjustments.
• Audit timekeeping and payroll records to ensure compliance with policies and wage/hour regulations.
• Reconcile payroll reports and investigate discrepancies.
• Respond to employee questions and requests related to payroll.
• Coordinate with benefits, deductions, and other payroll changes with internal teams.
• Maintain accurate and confidential payroll records and documentation.
• Assist with year-end payroll activities including W-2 preparation and reconciliation.
• Provide payroll documentation for audits as needed.
• Stay current on federal, state, and local payroll regulations.
• Identify opportunities to improve payroll processes, accuracy, and efficiency.

Skills

Payroll processing

HRIS experience

Multi-location payroll

Attention to detail

Analytical skills

Communication skills

Discretion with confidential info

Education

Associate degree in Business, Accounting, or HR

Tools

HRIS/payroll software

Job description

The Payroll Specialist is responsible for managing accurate and timely payroll processing while ensuring compliance with applicable payroll and wage regulations. This position requires strong attention to detail, sound judgment, confidentiality, and the ability to identify and resolve issues proactively in a fast-paced environment. This role will work closely with employees and internal teams to address payroll-related questions, maintain accurate records, and support ongoing payroll and HR-related processes.

Key Responsibilities

• Process semi-monthly payroll for hourly and salaried employees, ensuring accurate and timely payments.
• Review and validate timesheets, including regular hours, overtime, leave, and other applicable adjustments.
• Audit timekeeping and payroll records to identify discrepancies and ensure compliance with company policies and applicable wage and hour regulations.
• Reconcile payroll reports and investigate and resolve discrepancies in a timely manner.
• Respond to employee questions and requests related to payroll.
• Coordinate with internal teams regarding benefits, deductions, payroll adjustments, and other employee changes.
• Maintain accurate and confidential payroll records and documentation.
• Assist with year-end payroll activities, including W-2 preparation and reconciliation.
• Provide payroll-related documentation and information for internal and external audits as needed.
• Stay current on applicable federal, state, and local payroll and wage regulations.
• Identify opportunities to improve payroll processes, accuracy, and efficiency.

Required Qualifications & Experience

• 3+ years of payroll experience preferred.
• Strong knowledge of payroll processes, procedures, and compliance requirements.
• Experience processing payroll for both hourly and salaried employees.
• Experience working with an HRIS or payroll system
• Experience supporting payroll in a multi-location or multi-unit organization preferred.
• Associate degree in Business, Accounting, Human Resources, or a related field preferred.
• Proficiency with Microsoft Office Suite.
• Ability to quickly learn and effectively utilize new HRIS/payroll technology.
• Exceptional attention to detail and accuracy.
• Strong analytical and problem-solving skills.
• Excellent written and verbal communication skills.
• Strong organizational and time-management abilities.
• Ability to manage multiple priorities and meet strict deadlines.
• Ability to handle confidential and sensitive information with discretion.
• Adaptability and comfort working in a fast-paced, changing environment.
• Strong customer-service mindset with the ability to work effectively with employees and internal stakeholders.

Work Environment & Physical Requirements

• Extended periods of computer and peripheral equipment use.
• Ability to work for prolonged periods in a seated office or home-office environment.
• Ability to meet the demands of a deadline-driven payroll environment.

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.