Payroll Specialist

Horwitz; New Hope (MN); On-site; USD 60,000 - 76,000; Full time

Job summary

Horwitz is seeking a Payroll Specialist in Minnesota to handle weekly payroll for 500+ employees, including union and non-union processing, records upkeep, and tax filings. The role emphasizes accuracy, confidentiality, and collaboration with HR.

You will maintain payroll records, reconcile discrepancies, and generate reports while ensuring timely Federal and State tax submissions and compliance with union requirements.

Qualifications

• 1–3 years of payroll experience required.
• Associate or Bachelor's degree in a related field preferred.
• Strong knowledge of payroll processes and wage/tax compliance.

Responsibilities

• Process weekly payroll for 500+ field employees with accurate deductions.
• Maintain and update payroll records including tax withholdings and direct deposit info.
• Investigate and reconcile timecard discrepancies.
• File Federal and State payroll taxes weekly.
• Prepare and file certified payroll reports and union reports.
• Assist with onboarding payroll setup with HR.
• Generate utilization/workforce reports for internal or client-facing purposes.
• Support HR with employment verifications and unemployment claims.
• Ensure compliance with union payroll requirements.

Skills

Organizational skills

Discretion with data

Payroll knowledge

Education

Accounting/Finance/HR/Business degree

Tools

Miter payroll

Job description

At Horwitz, we don’t just offer jobs—we build careers. For over 100 years, we’ve been a leader in HVAC, plumbing, electrical services, delivering exceptional service while fostering a supportive and innovative workplace. Joining our team means working with passionate professionals in a culture built on safety, accountability, professionalism, motivation, curiosity, and a can-do attitude.

We’re committed to your growth with training, mentorship, and advancement opportunities. Along with competitive benefits—you’ll be part of a company that values its employees and makes a positive impact in the community. Join Horwitz and become part of a legacy of excellence and opportunity.

Position Overview

The Payroll Specialist plays a critical role in processing weekly payroll for field and office employees while ensuring all related reporting, tax submissions, and union compliance tasks are handled accurately and on time. You’ll be part of a collaborative team that values precision, responsibility, and confidentiality in every step of the payroll process.

Key Responsibilities

These responsibilities generally describe the nature of the position and may not be all inclusive:

• Process weekly payroll for 500+ field employees by verifying hours worked, calculating earnings, and applying proper deductions for union and non-union employees.

• Maintain and update employee payroll records, including tax withholdings, direct deposit info, address changes, pay adjustments, and terminations.

• Investigate and reconcile discrepancies in timecard submissions, earnings, or deductions.

• Accurately process and file certified payroll reports, union benefit reports, and related payments.

• Prepare and file Federal and State payroll taxes on a weekly basis.

• Manage employment verifications, unemployment claim responses, and security clearance documentation.

• Partner with HR to support onboarding by entering new hire information and assisting with payroll setup in the system.

• Generate utilization and workforce reports as needed for internal or client-facing purposes.

• Perform other duties as assigned.

• Conduct yourself in accordance with Horwitz core values: Safe, Accountable, Professional, Motivated, Can Do and Curious.

• Get better every day.

Skills and Abilities:

• Excellent organizational and problem-solving skills with a strong sense of accountability
• High level of integrity and discretion in handling confidential payroll and employee data
• Strong working knowledge of payroll processes and wage/tax compliance requirements

Education and Experience:

• Associate or Bachelor's degree in Accounting, Finance, HR, or Business Administration preferred
• 1-3 years or payroll experience required
• Construction, union payroll exposure, certified payroll, and Miter payroll software are preferred