Accounts Payable Specialist

Horwitz; New Hope (MN); On-site; USD 52,000 - 75,000; Full time

Job summary

Horwitz is seeking an Accounts Payable Specialist to process a high volume of vendor invoices, ensure accurate job cost allocation, and maintain compliant tax handling across multiple jurisdictions. You will collaborate with project managers, purchasing, and field teams to resolve discrepancies and improve efficiency.

The role emphasizes strong attention to detail, timely payments, and a proactive approach to process improvement while aligning with Horwitz core values of safety, accountability,

Qualifications

• 3+ years of high-volume accounts payable experience, preferably in construction

Responsibilities

• Enter, route and process a high volume of vendor invoices (100–200/day) in line with job cost accounting
• Verify sales and use tax application across jurisdictions; research missing tax codes
• Maintain AP records and support audits with accurate documentation
• Generate regular check runs and manage cash flows in coordination with leadership
• Assist with month-end close including AP accruals and 1099 reporting

Skills

Attention to detail

Analytical thinking

Organizational skills

Time management

Problem solving

Verbal communication

Written communication

Self-motivation

Process improvement

Tools

COINS

Vista by Viewpoint

Spectrum

Job description

At Horwitz, we don’t just offer jobs—we build careers. For over 100 years, we’ve been a leader in HVAC, plumbing, electrical services, delivering exceptional service while fostering a supportive and innovative workplace. Joining our team means working with passionate professionals in a culture built on safety, accountability, professionalism, motivation, curiosity, and a can-do attitude.

We’re committed to your growth with training, mentorship, and advancement opportunities. Along with competitive benefits—you’ll be part of a company that values its employees and makes a positive impact in the community. Join Horwitz and become part of a legacy of excellence and opportunity.

Position Overview:

The Accounts Payable Specialist is responsible for accurately processing high volumes of vendor invoices, ensuring proper job cost allocation, tax compliance, and timely payments. This position collaborates with internal teams and vendors to resolve discrepancies, maintain accurate financial records, and identify opportunities for process improvement while contributing to the overall success of Horwitz through a commitment to its core values: Safe, Accountable, Professional, Motivated, Can Do, and Curious.

Key Responsibilities:

• Accurately enter, route and process a high volume of vendor invoices (100–200/day) in alignment with job cost accounting and company policies
• Collaborate with the purchasing department, project managers and field teams to resolve discrepancies and validate purchase orders and receiving documents
• Verify proper application of sales and use tax across multiple jurisdictions; research and apply correct tax rates when missing or unclear
• Monitor and respond to vendor inquiries and thoroughly review statements; ensure timely and accurate payments to maintain strong supplier relationships
• Support audits and internal reviews by maintaining organized and accurate AP records
• Participate in process improvement initiatives for greater efficiency and accuracy
• Generate regular check runs and distribution of funds and coordinate with upper management to ensure proper cash flows
• Manage daily exception reporting with financial institutions
• Manage and reconcile company credit cards and transactions, ensuring timely coding and supporting documentation
• Assist with monthly and year-end close processes, including AP accruals and 1099 reporting.
• Perform other duties as assigned
• Conduct yourself in accordance with Horwitz core values: Safe, Accountable, Professional, Motivated, Can Do and Curious
• Get better every day
  

Skills and Abilities:

• Strong attention to detail, analytical thinking, and financial curiosity
• Excellent organizational, time-management, and problem-solving skills, with the ability to manage multiple priorities and deadlines
• Strong verbal and written communication skills
• Self-motivated professional with a positive, can-do attitude
• Demonstrates initiative, accountability, and a strong work ethic
• Proactive in identifying issues, recommending solutions, and seeking opportunities to improve processes and efficiencies
• Team-oriented with a willingness to support colleagues and contribute to a positive, customer-focused work environment
• Demonstrates commitment to continuous improvement and organizational success

Education and Experience:

• 3+ years of high-volume accounts payable experience, preferably in the construction or related industry
• Working knowledge of sales and use tax and experience applying appropriate tax codes to vendor invoices
• Proficiency with ERP or accounting platforms (e.g., COINS, Vista by Viewpoint, Spectrum, or similar). Familiarity with AP automation tools, workflow systems, and OCR solutions that support electronic invoice processing and document management