Payroll Specialist

Beacon Hill Staffing Group, LLC; Mullica Hill (NJ); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

Job summary

Beacon Hill Staffing Group, LLC is seeking a Payroll Specialist for Mullica Hill, NJ. The role focuses on accurate and timely payroll processing across multiple states and locations, maintaining confidentiality, and ensuring compliance with regulations. Reports to payroll leadership or HR.

The ideal candidate will manage data, tax filings, and inquiries, while supporting audits and process improvements. Strong Excel skills and experience with leading payroll systems are required.

Qualifications

• Experience with payroll processing for multiple states and locations.

Responsibilities

• Process weekly, bi-weekly, and/or semi-monthly payroll accurately and on time.
• Enter and maintain employee payroll data including new hires and terminations.
• Process deductions, garnishments, benefits, bonuses, commissions, and other withholdings.
• Ensure compliance with federal, state, and local payroll, wage, and hour laws.
• Manage payroll tax filings and payments, including W-2 processing and year-end reporting.
• Reconcile payroll to the general ledger and maintain records.
• Oversee direct deposits, fund transfers, and pay stubs distribution.
• Respond to employee payroll questions and resolve discrepancies.
• Coordinate with HR on benefits, PTO, onboarding, and offboarding changes.

Skills

Payroll processing

Multi-state payroll

Excel

Attention to detail

Analytical skills

Discretion with data

Education

Bachelor's or Associate degree in Accounting/Business/HR

Tools

ADP

Workday

UKG/Ultimate

Paychex

Job description

Payroll Specialist- Mullica Hill, NJ

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing.

Job Overview

The Payroll Specialist is responsible for the accurate and timely processing of the organization's payroll, ensuring compliance with federal, state, and local regulations. This role manages employee pay data, deductions, tax filings, and payroll-related inquiries while maintaining strict confidentiality. Reports to the Payroll Manager, Controller, or HR Manager.

Key Responsibilities

• Process weekly, bi-weekly, and/or semi-monthly payroll accurately and on time (including multi-state and multi-location payrolls)
• Enter and maintain employee payroll data, including new hires, terminations, pay rate changes, and address updates
• Process deductions, garnishments, benefits, bonuses, commissions, and other withholdings
• Ensure compliance with federal, state, and local payroll, wage, and hour laws
• Manage payroll tax filings and payments (monthly, quarterly, and annual), including W-2 processing and year-end reporting
• Reconcile payroll to the general ledger and maintain accurate records and schedules
• Oversee direct deposits, fund transfers, and distribution of pay stubs
• Respond promptly to employee payroll questions and resolve discrepancies
• Coordinate with HR on benefits, PTO, onboarding, and offboarding changes
• Support internal and external audits with documentation and records
• Participate in special projects, system upgrades, and process improvement initiatives
• Maintain strict confidentiality of employee salary and personal information

Qualifications

• High school diploma required; Associate's or Bachelor's degree in Accounting, Business, HR, or related field preferred
• 3-5+ years of payroll processing experience, including multi-state payroll
• Strong knowledge of payroll processes, taxation, garnishments, and compliance regulations
• Proficiency in payroll/HRIS systems (e.g., ADP, Workday, UKG, Paychex)
• Strong Microsoft Excel skills (pivot tables, VLOOKUPs, SUMIFs)
• Excellent attention to detail, accuracy, and organizational skills
• Strong analytical, problem-solving, and communication skills
• Ability to handle sensitive information with discretion and meet tight deadlines

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Company Profile

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information

• Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you. Beacon Hill. Employing the Future