Payroll Specialist

Beacon Hill; Mullica Hill (NJ); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Paid leave programs

Job summary

Beacon Hill is seeking a Payroll Specialist in Mullica Hill, NJ to ensure accurate and timely payroll processing in compliance with federal, state, and local regulations. This role handles employee pay data, deductions, tax filings, and payroll inquiries while maintaining strict confidentiality.

The position reports to the Payroll Manager, Controller, or HR Manager, with responsibilities spanning data maintenance, tax filings, reconciliations, and collaboration with HR for onboarding and

Qualifications

• 3–5+ years of payroll processing experience, multi-state preferred.
• Knowledge of payroll taxes, deductions, and compliance requirements.
• Proficiency with payroll/HRIS systems and Excel.

Responsibilities

• Process weekly, bi-weekly and/or semi-monthly payroll accurately and on time.
• Enter and maintain employee payroll data, including new hires and terminations.
• Process deductions, garnishments, benefits, and bonuses.
• Ensure compliance with payroll laws at all levels.
• Manage payroll tax filings and year-end reporting.
• Reconcile payroll to the general ledger and maintain records.
• Oversee direct deposits and distribution of pay stubs.
• Respond to payroll inquiries and resolve discrepancies.
• Coordinate with HR on benefits, onboarding, and offboarding changes.
• Support audits with documentation and records.

Skills

Payroll processing

Data accuracy

Attention to detail

Analytical skills

Communication

Education

High school diploma

Associate's or Bachelor's degree in Accounting/Business/HR

Tools

ADP

Workday

UKG

Paylocity

Paychex

Job description

The Payroll Specialist is responsible for the accurate and timely processing of the organization's payroll, ensuring compliance with federal, state, and local regulations. This role manages employee pay data, deductions, tax filings, and payroll-related inquiries while maintaining strict confidentiality. Reports to the Payroll Manager, Controller, or HR Manager.

Payroll Specialist - Mullica Hill, NJ

Job Overview

The Payroll Specialist is responsible for the accurate and timely processing of the organization's payroll, ensuring compliance with federal, state, and local regulations. This role manages employee pay data, deductions, tax filings, and payroll-related inquiries while maintaining strict confidentiality. Reports to the Payroll Manager, Controller, or HR Manager.

Key Responsibilities

• Process weekly, bi-weekly, and/or semi-monthly payroll accurately and on time (including multi-state and multi-location payrolls)
• Enter and maintain employee payroll data, including new hires, terminations, pay rate changes, and address updates
• Process deductions, garnishments, benefits, bonuses, commissions, and other withholdings
• Ensure compliance with federal, state, and local payroll, wage, and hour laws
• Manage payroll tax filings and payments (monthly, quarterly, and annual), including W-2 processing and year-end reporting
• Reconcile payroll to the general ledger and maintain accurate records and schedules
• Oversee direct deposits, fund transfers, and distribution of pay stubs
• Respond promptly to employee payroll questions and resolve discrepancies
• Coordinate with HR on benefits, PTO, onboarding, and offboarding changes
• Support internal and external audits with documentation and records
• Participate in special projects, system upgrades, and process improvement initiatives
• Maintain strict confidentiality of employee salary and personal information

Qualifications

• High school diploma required; Associate's or Bachelor's degree in Accounting, Business, HR, or related field preferred
• 3-5+ years of payroll processing experience, including multi-state payroll
• Strong knowledge of payroll processes, taxation, garnishments, and compliance regulations
• Proficiency in payroll/HRIS systems (e.g., ADP, Workday, UKG, Paylocity, Paychex)
• Strong Microsoft Excel skills (pivot tables, VLOOKUPs, SUMIFs)
• Excellent attention to detail, accuracy, and organizational skills
• Strong analytical, problem‑solving, and communication skills
• Ability to handle sensitive information with discretion and meet tight deadlines

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents

Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information

• Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you. Beacon Hill. Employing the Future