Payroll Specialist

Midland College; Midland (TX); On-site; USD 46,000 - 56,000; Full time

Benefits offered by this job

Insurance plans and retirement savings

Tuition remission for employees

Generous paid time off including冬季休假

Job summary

Midland College in Midland, Texas is seeking a Payroll Specialist to ensure accurate payroll processing for regular, overtime, beyond-cycle payrolls, and related audits. You will verify personnel actions and maintain employee records with a focus on compliance and timeliness.

The role requires an Associate degree or equivalent payroll experience, knowledge of payroll taxes, and proficiency with Microsoft Office and payroll systems. Strong attention to detail and professionalism are essential.

Qualifications

• Associate degree or 3 years payroll experience in lieu of education.
• Knowledge of payroll processes, taxes, and wage-hour regulations.
• Proficient with Microsoft Office; ability to create spreadsheets.
• Strong attention to detail and accuracy.
• Excellent organizational and time management skills.

Responsibilities

• Process regular and off-cycle payrolls on schedule.
• Review PAFs, new hires, terminations, status changes.
• Audit timesheets and time-entry data for accuracy.
• Manage deductions, withholdings, garnishments and orders.
• Prepare payroll reports and respond to inquiries.
• Maintain confidential payroll records and documentation.
• Assist with audits and routine reporting.

Skills

Attention to detail

Analytical thinking

Problem-solving

Time management

Education

Associate degree in HR/Business/Accounting

Bachelor's degree (preferred)

Tools

Microsoft Office

Paycom/HRIS familiarity

Job description

Payroll SpecialistMidland College | Midland, TexasJOB SUMMARYReporting to the Payroll Director, the Payroll Specialist supports the accurate and timely processing of payroll operations, including on-cycle and off-cycle payrolls, payroll audits, reconciliations, reporting, and compliance activities.ABOUT MIDLAND COLLEGEAt Midland College, we believe education transforms lives, strengthens communities, and creates opportunity for future generations. As a driving force for workforce development and economic growth in the Permian Basin, we serve dual-credit students, first-time-in-college learners, adult students, and working professionals. Through strong partnerships with K-12 schools, universities, business and industry, and community organizations, we make education accessible, prepare students for meaningful careers, and help shape the future of our region.Midland College is a dynamic institution experiencing rapid enrollment growth and institutional growth. We are continually evaluating how we work, challenging ourselves to improve, and embracing innovation to serve our students and community better.Three Core Values define our culture:YES – We embrace challenges with curiosity, optimism, and a solutions-oriented mindset.STUDENTS – Student success is at the center of every decision we make.ACT – We take ownership, move with purpose, and deliver meaningful results.We seek individuals who are adaptable, resilient, and energized by change. Our employees ask thoughtful questions, challenge the status quo, solve problems collaboratively, and continuously look for better ways to serve students. We work hard, think strategically, and hold ourselves accountable. We also believe great teams support one another, celebrate successes, and bring positivity, perspective, and a sense of humor to the workplace.What You Can Expect at Midland College:A leadership team committed to action, collaboration, and continuous improvement.A Board of Trustees that values stewardship, innovation, and long-term vision.A community that believes deeply in the power of education to create opportunities.Meaningful work, supportive colleagues, and the opportunity to make a lasting impact, every single day.If you're passionate about making a difference, excited by growth and innovation, and ready to help students succeed while strengthening the Permian Basin, we invite you to join our team.ESSENTIAL FUNCTIONSAssist with processing payroll accurately and on schedule, including regular earnings, overtime, stipends, salary changes, and faculty contract pay arrangements.Review and verify Personnel Action Forms (PAFs), new hires, terminations, and employee status changes to ensure accurate payroll processing and maintenance of employee records.Audit and validate timesheets and time-entry data.Administer payroll deductions, tax withholdings, garnishments, levies, and child support orders, ensuring compliance with federal, state, and local regulations.Review, reconcile, and audit payroll data, registers, and related records to ensure accuracy, compliance, and proper internal controls.Prepare payroll reports and respond to payroll-related inquiries from employees, management, and external auditors.Maintain organized and confidential payroll records and supporting documentation.Assist with internal and external audits and perform periodic reviews of payroll transactions and source documents.Assist with preparation and submission of routine reporting.Provide excellent customer service by addressing employee payroll questions and concerns in a timely manner.Perform other duties as assigned.Required Qualifications:Associate degree in Human Resources, Business Administration, Accounting, Finance, or a related field; and one (1) year of payroll-related experience; orThree (3) years of progressively responsible payroll experience in lieu of the educational requirementKnowledge of payroll processes, payroll taxes, and applicable wage and hour regulations.Ability to proficiently utilize Microsoft Office tools to create spreadsheetsStrong attention to detail and accuracyStrong analytical, problem-solving, and critical-thinking skillsExcellent organizational and time management skillsAbility to work in an environment with frequent interruptions and a high volume of activityAbility to maintain confidentiality and handle sensitive information with discretion and professionalismPreferred Qualifications:Bachelor's degree in Human Resources, Business Administration, Accounting, Finance, or a related fieldExperience utilizing Paycom or a comparable payroll/HRIS platformExperience supporting payroll operations in a higher education, governmental, or public-sector environmentCertified Payroll Professional (CPP) or related professional certificationWORK ENVIRONMENTTypical officeBusiness HoursM-Th 8:00 a.m.- 5:00 p.m. F 8:00 a.m. – 12:00 p.m.summer M-Th 7:30 a.m. – 5:30 pmPeriodic evening and weekend hours during peak periods (e.g., open enrollment, payroll)Occasional travel (less than 10%) for training or conferencesPhysical DemandsMust be able to lift or move up to 25 poundsMust be able to sit or stand for long periods of timeUse of manual dexterityRepetitive use of a keyboard at a workstationTravel for training, meetings, and events both in and out of town may be requiredSalary Range: $50,822 annualizedBENEFITS:Midland College faculty and staff enjoy a comprehensive choice of insurance plans* and retirement savings programs.medical, prescription, dental, and vision plans, FSAretirement savings programstuition remission for employeesgenerous paid time off including winter breakTo learn more go to: Midland College Benefits*eligibility may vary based on job classificationSECURITY SENSITIVITYAll Midland College positions are security-sensitive and subject to Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. An employment offer is contingent on completion of a satisfactory criminal background investigation.Special Instructions to ApplicantsAll documents must be electronically submitted through the Midland College Online Employment Services website to be considered. Incomplete or improperly submitted applications may be excluded from consideration. Documents that must be submitted online: Completed online application, CV/resume, and transcripts (if applicable). Unofficial transcripts will be accepted with the application. NOTE: Official transcripts sent directly from the institution(s) attended to Midland College Human Resources are required within 30 days of hire (if applicable). If a specified closing date is not listed on the posting, there is a required minimum posting period of five business days.EEO StatementIn its efforts to promote nondiscrimination and as required by law, Midland College does not discriminate against any employee or applicant for employment because of race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, military status, genetic information, or on any other basis prohibited by law. Additionally, the College does not discriminate against an employee or applicant who acts to oppose such discrimination or participates in the investigation of a complaint related to a discriminatory employment practice. Employment decisions will be made on the basis of each applicant’s job qualifications, experience, and abilities.