Payroll Specialist

Bell & Associates, Inc.; Kansas City (MO); On-site; USD 65,000 - 90,000; Full time

Job summary

Bell & Associates, Inc. is seeking a skilled Payroll Specialist to manage full-cycle payroll across multiple entities for construction projects in Kansas City, MO.

You will ensure accurate time validation, earnings, deductions, and benefits, while supporting off-cycle and correction workflows. The role requires 3+ years of experience in construction payroll, knowledge of Davis-Bacon wage rules, and proficiency with Vista by Viewpoint or similar ERP; strong Excel skills are essential.

Qualifications

• 3+ years of full-cycle payroll processing experience in construction, prevailing-wage, or multi-entity environments preferred.
• Knowledge of certified payroll, Davis-Bacon/prevailing wage, WH-347 reporting, and multi-state payroll tax.
• Experience with Vista by Viewpoint or similar construction ERP; strong Excel skills (SUMIFS, pivot tables, reconciliation workbooks).

Responsibilities

• Process weekly payroll for multiple operating entities in the ERP (Vista by Viewpoint).
• Import, validate, and correct time data; verify hours, jobs, and phases against control totals and resolve exceptions before each pay run.
• Enter and maintain earnings, deductions, stipends, garnishments, benefit elections, and shift differentials with high accuracy.
• Support the weekly pay date cadence and process off-cycle, manual, and correction checks as needed.
• Prepare, review, and submit certified payroll reports (WH-347 and state equivalents) for Davis-Bacon and other prevailing-wage projects on required deadlines.
• Maintain compliance data and reporting through AASHTOWare and applicable portals.
• Respond to labor-compliance audits and agency inquiries with well-documented support.
• Reconcile payroll registers week-over-week and verify rate, hours, and deductions against records.

Skills

Full-cycle payroll processing

Construction payroll

Prevailing wage knowledge

Multi-entity environment

Vista by Viewpoint

Excel (SUMIFS, pivot tables)

AASHTOWare

HCSS

Time data validation

Garnishments and deductions

Tools

Vista by Viewpoint

AASHTOWare

HCSS

Job description

• Process weekly payroll for multiple operating entities in the ERP (Vista by Viewpoint).
• Import, validate, and correct time data; verify hours, jobs, and phases against control totals and resolve exceptions before each pay run is finalized.
• Enter and maintain earnings, deductions, stipends, garnishments, benefit elections, and shift differentials with a high degree of accuracy.
• Support the weekly pay date cadence and process off‑cycle, manual, and correction checks as needed.

Certified Payroll & Prevailing-Wage Compliance

• Prepare, review, and submit certified payroll reports (WH‑347 and state equivalents) for Davis‑Bacon and state prevailing‑wage projects on required deadlines.
• Apply the correct wage determinations, fringe‑benefit rates, and worker/trade classifications by project and jurisdiction.
• Maintain compliance data and reporting through AASHTOWare and applicable agency/labor‑compliance portals.
• Respond to labor‑compliance audits, agency inquiries, and general contractor requests with accurate, well‑documented support.
• Reconcile payroll registers week‑over‑week, validating rate, hours, deduction, and stipend changes against control totals and supporting documentation.
• Reconcile hours across various sources to confirm completeness before processing.
• Reconcile payroll liabilities, tax withholdings, and benefit deductions to supporting records and funding reports.
• Research and resolve pay discrepancies, missed hours, and coding errors in coordination with field operations and project teams.

System Stewardship & Payroll Oversight

• Maintain the accuracy and completeness of employee, job, rate, and deduction records across payroll and operational systems.
• Contribute to process documentation and standardization as new entities are integrated into the Shared Services Center.
• Experience: 3+ years of full‑cycle payroll processing experience; construction, prevailing‑wage, or multi‑entity environment strongly preferred.
• Compliance‑Oriented: Working knowledge of certified payroll, Davis‑Bacon/prevailing wage, WH‑347 reporting, and multi‑state payroll tax.
• System‑Savvy: Experience with Vista by Viewpoint or a comparable construction ERP is a plus; strong Excel skills (SUMIFS, pivot tables, reconciliation workbooks). AASHTOWare and HCSS experience is a plus.