Payroll Specialist

Legacy Infrastructure Group; Kansas City (MO); On-site; USD 65,000 - 78,000; Full time

Job summary

Legacy Infrastructure Group in Kansas City, MO is seeking a Payroll Specialist to manage weekly payroll across multiple entities in a high-volume, multi-state environment. Partner with field operations and HR to ensure on-time pay and compliance with prevailing-wage rules.

You will handle certified payroll submissions, wage determinations, and payroll data reconciliation using Vista by Viewpoint and related construction ERP tools, maintaining meticulous attention to detail.

Qualifications

• 3+ years of full-cycle payroll processing experience; construction, prevailing-wage, or multi-entity environment preferred.
• Working knowledge of certified payroll, Davis-Bacon/prevailing wage, WH-347 reporting, and multi-state payroll tax.
• Experience with Vista by Viewpoint or a comparable construction ERP; strong Excel skills (SUMIFS, pivot tables, reconciliation workbooks).
• Detail-driven with exceptional accuracy under weekly deadlines; reconcile to control totals before finalizing.
• Collaborative: partner with field operations, project teams, and HR to resolve pay and time issues quickly and professionally.

Responsibilities

• Process weekly payroll for multiple operating entities in the ERP (Vista by Viewpoint).
• Import, validate, and correct time data; verify hours, jobs, and phases; resolve exceptions before each pay run.
• Enter and maintain earnings, deductions, stipends, garnishments, benefit elections, and shift differentials accurately.
• Support weekly pay date cadence and off-cycle, manual, and correction checks as needed.
• Reconcile payroll registers week-over-week and verify rate, hours, deductions, and documentation.

Skills

Payroll processing

Compliance

Excel

Data reconciliation

Collaboration

Tools

Vista by Viewpoint

AASHTOWare

HCSS

Job description

Payroll Specialist | Legacy Infrastructure | Kansas City, Missouri |

Legacy Infrastructure Group is a growing family of infrastructure and construction companies built around a simple idea: preserve what makes successful businesses great while giving them the resources and leadership to grow. Its companies span heavy civil construction, asphalt and paving, materials testing, aggregates, ready-mix concrete, and related infrastructure services across multiple regional markets.

Position Description

As a vital member of the Finance Shared Services Center, you’ll play a key role in ensuring the completeness and accuracy of payroll data, prevailing-wage compliance, and multi-entity payroll processing across our construction operating companies. You will partner closely with field operations and HR to deliver accurate, on-time pay in a high-volume, multi-state environment.

Duties/Responsibilities

Weekly Payroll Processing

• Process weekly payroll for multiple operating entities in the ERP (Vista by Viewpoint).
• Import, validate, and correct time data; verify hours, jobs, and phases against control totals and resolve exceptions before each pay run is finalized.
• Enter and maintain earnings, deductions, stipends, garnishments, benefit elections, and shift differentials with a high degree of accuracy.
• Support the weekly pay date cadence and process off-cycle, manual, and correction checks as needed.

Certified Payroll & Prevailing-Wage Compliance

• Prepare, review, and submit certified payroll reports (WH-347 and state equivalents) for Davis-Bacon and state prevailing-wage projects on required deadlines.
• Apply the correct wage determinations, fringe-benefit rates, and worker/trade classifications by project and jurisdiction.
• Maintain compliance data and reporting through AASHTOWare and applicable agency/labor-compliance portals.
• Respond to labor-compliance audits, agency inquiries, and general contractor requests with accurate, well-documented support.
• Reconcile payroll registers week-over-week, validating rate, hours, deduction, and stipend changes against control totals and supporting documentation.
• Reconcile hours across various sources to confirm completeness before processing.
• Reconcile payroll liabilities, tax withholdings, and benefit deductions to supporting records and funding reports.
• Research and resolve pay discrepancies, missed hours, and coding errors in coordination with field operations and project teams.

Position Requirements

• Experience: 3+ years of full-cycle payroll processing experience; construction, prevailing-wage, or multi-entity environment strongly preferred.
• Compliance-Oriented: Working knowledge of certified payroll, Davis-Bacon/prevailing wage, WH-347 reporting, and multi-state payroll tax.
• System-Savvy: Experience with Vista by Viewpoint or a comparable construction ERP is a plus; strong Excel skills (SUMIFS, pivot tables, reconciliation workbooks). AASHTOWare and HCSS experience is a plus.
• Detail-Driven: Exceptional accuracy under weekly deadlines, with the discipline to reconcile to control totals before finalizing.
• Collaborative: Comfortable partnering with field operations, project teams, and HR to resolve pay and time issues quickly and professionally.

Core Competencies

• Accuracy & Data Integrity — treats reconciliation and control totals as non-negotiable.
• Deadline Management — thrives in a recurring, high-volume weekly cycle.
• Compliance Mindset — keeps current on wage-and-hour and prevailing-wage requirements.
• Problem-Solving — investigates root causes rather than patching symptoms.
• Clear Communication — documents and explains payroll matters plainly to non-finance stakeholders.

Equal Opportunity Employer

Legacy Infrastructure Group is committed to providing equal employment opportunities and will consider all qualified applicants for employment without regard to race, color, religion, sex, age, pregnancy, physical or mental disability, genetics, sexual orientation, gender identity, veteran status, national origin or any other legally protected status.

Additional Job Application Terms

This job is part of LinkedIn’s Full-Service Hiring beta program. Eligibility is limited to candidates located in and performing services in the United States, excluding those based in Alaska, Hawaii, Nevada, South Carolina, or West Virginia.

We’re committed to making our hiring process as smooth and timely as possible, and we understand that waiting to hear back can add to the anticipation. If you’re a potential fit, our team will reach out within two weeks to progress you to the next stage. If you don’t hear from us in that time, we encourage you to explore other opportunities with our team in the future, and we wish you the very best in your job search.