Payroll Administrator

Bell & Associates, Inc.; Kansas City (MO); On-site; USD 55,000 - 85,000; Full time

Job summary

Bell & Associates, Inc. in Kansas City, MO, seeks a payroll professional to manage full-cycle payroll for about 1,000 employees across multiple entities and locations.

You will review timekeeping, earnings, deductions, taxes, garnishments, and benefit deductions for accuracy, respond to employee questions, process year-end reporting, and maintain confidential payroll records to support Finance and HR. The role requires 3+ years of experience and strong analytical and detail-oriented skills.

Qualifications

• 3+ years of full-cycle payroll processing experience.
• Construction, prevailing-wage, or multi-entity environments preferred.

Responsibilities

• Process multi-state payroll for approximately 1,000 employees across multiple entities and locations.
• Review timekeeping, earnings, deductions, taxes, garnishments, benefit deductions, reimbursements, and other payroll inputs for accuracy and completeness.
• Audit payroll results, reconcile variances, and coordinate corrections before payroll is finalized each pay period.
• Respond promptly and professionally to employee and manager questions regarding pay, deductions, taxes, and payroll procedures.
• Handle wage withholding orders and garnishments in accordance with applicable requirements.
• Process federal, state, and local payroll tax payments and file required monthly and quarterly returns.
• Support year-end processing, W-2s, and other required payroll reporting.
• Prepare payroll reports, reconciliations, journal-entry support, and documentation for Finance, Human Resources, auditors, and leadership.
• Maintain employee confidence and protect payroll operations by safeguarding confidential information.
• Research payroll issues, identify practical solutions, and communicate resolutions clearly.
• Maintain an efficient, organized workspace.
• Stay current on applicable federal, state, and local wage-and-hour and payroll requirements.
• Provide backup coverage for the Payroll Manager and help maintain uninterrupted payroll operations.

Skills

Mathematical aptitude

Analytical skills

Research ability

Attention to detail

Organizational skills

Deadline-driven

Payroll knowledge

Garnishments

Recordkeeping

Wage-and-hour

Job description

• Process multi-state payroll for approximately 1,000 employees across multiple entities and locations.
• Review timekeeping, earnings, deductions, taxes, garnishments, benefit deductions, reimbursements, and other payroll inputs for accuracy and completeness.
• Audit payroll results, reconcile variances, and coordinate corrections before payroll is finalized each pay period.
• Respond promptly and professionally to employee and manager questions regarding pay, deductions, taxes, and payroll procedures.
• Handle wage withholding orders and garnishments in accordance with applicable requirements.
• Process federal, state, and local payroll tax payments and file required monthly and quarterly returns.
• Support year-end processing, W-2s, and other required payroll reporting.
• Prepare payroll reports, reconciliations, journal-entry support, and documentation for Finance, Human Resources, auditors, and leadership.
• Maintain employee confidence and protect payroll operations by safeguarding confidential information.
• Research payroll issues, identify practical solutions, and communicate resolutions clearly.
• Maintain an efficient, organized workspace.
• Stay current on applicable federal, state, and local wage-and-hour and payroll requirements.
• Provide backup coverage for the Payroll Manager and help maintain uninterrupted payroll operations.
• Experience: 3+ years of full-cycle payroll processing experience; construction, prevailing-wage, or multi-entity environment strongly preferred.
• Strong mathematical and analytical aptitude, with the ability to research issues
• and identify solutions.
• Working knowledge of payroll practices, payroll taxes, wage-and-hour requirements, deductions, garnishments, and recordkeeping.
• Strong attention to detail, organizational skills, and the ability to work in a fast-paced environment while meeting strict deadlines.