Payroll Specialist

Jobot; Stamford (CT); On-site; USD 80,000 - 100,000; Full time

Job summary

Jobot is seeking an experienced Payroll Coordinator to join its corporate payroll team in Stamford, CT. You will support U.S. and Canadian payroll operations, ensuring accurate, timely, and compliant processing across multiple jurisdictions for ~2,500 employees.

The role emphasizes collaboration with payroll leadership, adherence to payroll policies, and strong attention to detail. A solid background in multi-state payroll and HRIS is required, with equal emphasis on accuracy and efficiency.

Qualifications

• 4–5 years of experience supporting multi‑state payroll processing.
• Familiar with federal, state, and local payroll regulations.
• Experience with HRIS and payroll systems; exposure to enterprise platforms preferred.

Responsibilities

• Partner with payroll leadership to support weekly payroll processing across U.S. and Canadian employee populations (~2,500).
• Review wages, bonuses, overtime, and deductions for accuracy and compliance prior to processing.
• Maintain complete and accurate payroll records and documentation.
• Adhere to established payroll policies and procedures and provide guidance to internal employees as needed.
• Respond to employee inquiries and resolve discrepancies professionally.
• Track and validate time reporting, submissions, and approvals on a recurring basis.
• Support payroll operations during system and process transitions and aid change management.

Skills

Payroll processing

Excel

Attention to detail

Multi-state experience

Tools

HRIS

Payroll systems

Job description

Salary: $80,000 - $100,000 per year

Job details:

Payroll Specialist / $$$ / ADP / Processing multi-state for over 2500 employees

A bit about us

A well‑established organization is seeking an experienced Payroll Coordinator to join its corporate payroll team. This role supports U.S. and Canadian payroll operations and works closely with payroll leadership to ensure accurate, timely, and compliant payroll processing across multiple jurisdictions.

Why join us?

We offer competitive compensation along with a comprehensive benefits and development package designed to support both your career growth and well-being, including:

• A safety-first culture and professional, team-oriented workplace
• Clear advancement opportunities, with a strong commitment to promoting from within
• Comprehensive medical, dental, vision, life, and disability insurance
• 401(k) retirement plan to support long-term financial security
• Generous paid time off and paid holidays
• Industry credential and license pay increases, reflecting our investment in your professional development
• Access to training, continuing education, and research-backed resources through a dedicated internal research and development organization

Job Details

Key Responsibilities

• Partner with payroll leadership to support weekly payroll processing across U.S. and Canadian employee populations, ~2500 employees
• Review wages, bonuses, overtime, and deductions to ensure accuracy and compliance prior to processing
• Maintain complete and accurate payroll records and documentation
• Adhere to established payroll policies and procedures and provide guidance to internal employees as needed
• Respond to employee payroll inquiries and resolve discrepancies professionally and discreetly
• Track and validate time reporting, submissions, and approvals on a recurring basis
• Support payroll operations during a system and process transition, contributing to change management and adoption efforts

Qualifications

• 4–5 years of experience supporting multi‑state payroll processing
• Working knowledge of federal, state, and local payroll regulations
• Experience with HRIS and payroll systems; exposure to enterprise platforms preferred
• Familiarity with additional payroll systems is a plus
• Strong proficiency in Excel (formulas, lookups, pivot tables)
• Highly detail‑oriented, organized, and able to manage multiple priorities in a deadline‑driven environment

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.

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