Payroll Specialist

Shiel Sexton Company, Inc.; Indianapolis (IN); On-site; USD 60,000 - 85,000; Full time

Job summary

Shiel Sexton Company, Inc. in Indianapolis, IN is seeking a Payroll Specialist to partner with the Payroll Manager on weekly and biweekly payroll processing, reconciliations, and compliance reporting.

With 5–7 years of payroll experience, you will maintain confidential records, audit data, and respond to payroll inquiries while ensuring accuracy and timeliness. Strong Excel skills, multi-state coverage knowledge, and experience with UKG Pro preferred.

Qualifications

• 5–7 years of payroll experience.
• Strong understanding of payroll processing and administration.
• Advanced Excel skills with large datasets.
• Ability to research, analyze, and resolve discrepancies.
• Strong organizational, time management, and problem-solving skills.
• Ability to meet payroll deadlines and work independently or in a team.

Responsibilities

• Assist with weekly and biweekly payroll processing.
• Enter, maintain, and audit payroll and employee information.
• Research and resolve payroll reconciliations and discrepancies.
• Reconcile payroll-related statements, reports, and deductions.
• Assist with payroll reporting and recordkeeping.
• Prepare and maintain payroll spreadsheets and documentation.
• Process employee deductions and payroll transactions.
• Respond to payroll questions and research issues as needed.
• Support with compliance, reporting, reconciliations, audits, and special projects.

Skills

Payroll processing

Advanced Excel

Discrepancy resolution

Communication skills

Independence and teamwork

Tools

UKG Pro

Job description

The Payroll Specialist is an experienced payroll professional responsible for supporting weekly and biweekly payroll processes, payroll reconciliations, compliance reporting, and payroll record administration. The successful candidate will possess 5-7 years of payroll experience and demonstrate the ability to take ownership of responsibilities while maintaining a high level of accuracy and confidentiality. Responsibilities include:

• Assist the Payroll Manager with weekly and biweekly payroll processing activities.
• Enter, maintain, and audit payroll and employee information.
• Research and resolve payroll reconciliations and discrepancies.
• Reconcile payroll-related vendor statements, reports, deductions, and employee records.
• Assist with certified payroll reporting and related documentation.
• Assist with OCIP/CCIP payroll reporting and recordkeeping.
• Prepare and maintain payroll spreadsheets, reports, and supporting documentation.
• Process employee deductions, adjustments, and payroll-related transactions.
• Respond to payroll questions and research issues as needed.
• Assist the Payroll Senior Manager with payroll compliance, reporting, reconciliations, audits, and special projects.
• Maintain organized payroll files and supporting documentation.
• Protect the confidentiality of employee and payroll information.
• Perform other duties as assigned.

Qualifications

• Five to seven years of payroll experience required.
• Strong understanding of payroll processing and payroll administration practices.
• Advanced Microsoft Excel skills, including formulas, sorting, filtering, and working with large datasets.
• Ability to research, analyze, and resolve discrepancies.
• Strong organizational, time management, and problem-solving skills.
• Ability to prioritize responsibilities and consistently meet payroll deadlines.
• Strong written and verbal communication skills.
• Ability to work independently and collaboratively within a team environment.
• Experience with UKG Pro preferred but not required.
• CPP certification preferred.
• Experience with multi-state payroll, certified payroll reporting, or payroll compliance activities is a plus.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.