Payroll Specialist

The Hana Group; Honolulu (HI); On-site; USD 60,000 - 70,000; Full time

Benefits offered by this job

401(k) retirement plan

Voluntary life and disability plans

11 paid holidays

Generous PTO

Job summary

HBC Management Services, a Hana Company, seeks a Payroll Specialist to lead payroll operations for 1200+ employees across multiple states. You will assist the Payroll Manager with bi-weekly and off-cycle processing, ensuring accuracy, compliance, and timely delivery of pay.

Strong customer service and teamwork are essential in this fast-paced environment. Experience with Paylocity Web Pay, time and labor, and collective bargaining agreements is highly desired.

Qualifications

• 4+ years experience processing full-cycle payroll
• Associate's degree in a relevant field
• Experience processing bi-weekly payrolls with 1000+ employees
• Experience working with Collective Bargaining Agreements
• Prior experience with Paylocity Web Pay and Time and Labor is desired

Responsibilities

• Process bi-weekly and off-cycle payroll for 1200+ employees across multiple states
• Ensure compliance with IRS, DOL FLSA, SCA and union contracts
• Review payroll reports and resolve discrepancies
• Manage timekeeping and timesheet approvals
• Coordinate with HR on new hires, terminations, and wage updates
• Provide excellent payroll customer service and support

Skills

Payroll processing proficiency

Attention to detail

Problem solving

Excel proficiency

Strong communication

Team player

Discretion/confidentiality

Customer service

Education

Associate's degree in relevant field

Tools

Paylocity Web Pay

Time and Labor

Job description

At HBC, payroll isn’t just about numbers — it’s about people.

It’s a reflection of our commitment to our team and their families — ensuring every paycheck is accurate, timely, and handled with care. Because when we take care of our people, they can focus on what matters most. We’re looking for a Payroll Specialist who shares in this belief to lead our payroll operations across a dynamic, unique, and growing organization.

About HBC Management Services – A Hana Company

HBC Management Services, a proud member of The Hana Group, is a trusted professional services firm known for delivering exceptional support across the Department of Defense, Homeland Security, and the commercial sector nationwide. With a dynamic network of operations spanning multiple states and a growing team of professionals, we provide critical services in security, base operations, logistics, administration, business consulting, engineering, IT, and facilities support.

As part of The Hana Group—a mission-driven, non-profit Native Hawaiian Organization (NHO)—HBC shares a greater purpose: to uplift and empower Native Hawaiian communities through education, cultural preservation, and economic opportunity. For over two decades, our five for-profit companies have been the engine behind this mission, combining business excellence with deep community commitment.

About Us

Since 2004, HBC Management Services has been hiring talented people, giving them big challenges, and providing the right resources to help them succeed. We believe people matter most and have always been at the heart of our business. When you feel like you belong, work is no longer work – it's personal. We believe better employees lead to better companies. Workplaces and cultures that care will build the future, so join us as we change the future and transform your career!

HBC Management Services, Inc. is a respected professional services firm specializing in providing top-notch support to federal government and military clients. With a robust network in the Department of Defense, Homeland Security, and the commercial services industry nationwide, we've earned a reputation for excellence.

Position Overview

We are currently seeking a dynamic, highly motivated, and experienced individual for the position of Payroll Specialist. The Payroll Specialist will assist the Payroll Manager in managing and processing bi-weekly and off-cycle payroll for 1200+ employees for a workforce that is multi- state, multiple organizations. Ensures payroll is processed timely, accurately, and in compliance with all Federal & State and local tax laws, company policies and collective bargaining agreements. Lastly, this payroll superstar must have excellent customer service and communication skills, problem-solving abilities, be team oriented and be flexible to thrive in our fast-paced, growing environment.

Duties

Payroll Processing

• Utilize Paylocity’s payroll and time and labor systems to ensure timely and accurate processing of all payroll transactions including salaries, benefits, garnishments, taxes, and other deductions for multiple company profiles
• Maintain accurate payroll records related to garnishments, tax levies and bankruptcy cases
• Reconciles and transmits payment of union dues, union health & welfare, and union pension to corresponding union locals, as required
• Conducts Data & Retro pay analysis.

Compliance

• Ensure compliance with company policies and procedures, collective bargaining agreements, and contract requirements
• Apply working knowledge of IRS, DOL FLSA, SCA Compensation and fringe benefit programs to ensure adherence and compliance.

Quality Control/ Audits

• Review and validate payroll reports for accuracy, investigating and resolving any discrepancies
• Perform regular reviews/audits to confirm accurate employee records, including personal information, payroll codes, tax withholdings, direct deposit details, taxable benefits, and other relevant data.

Timekeeping systems

• Ensures all employees are assigned to the correct payroll policies
• Reviews, edits, and approves timesheets
• Assists with timeclock issues.

Customer Service

• Provides excellent customer service in working with managers / employees to proactively resolve potential pay, timekeeping issues and/ or timecard discrepancies
• Respond to employee inquiries regarding payroll issues and resolve discrepancies consistent with company policies and payroll regulations.

HR/ Administrative Duties

• Work closely with HR to assist in processing new hires, terminations, wage updates, and status changes.
• Completes all requested wage reports (VOE, Unemployment, Work Compensation wages etc.).

We Support Your Success

We believe in providing our employees with everything they need to succeed, including:

Comprehensive benefits package (medical, dental, vision, life, disability, flexible spending account)

Salary Range: 60,000-70,000 DOE

• 401(k) retirement plan
• Voluntary supplemental life and disability plans
• 11 paid holidays
• Generous PTO

Requirements

Education & Experience

• 4+ years experience processing full-cycle payroll
• Associate's degree in relevant field
• Experience processing bi-weekly payrolls with more than 1000 employees
• Experience working with Collective Bargaining Agreements
• Prior experience with Paylocity Web Pay, and Time and Labor desired.

Knowledge, Skills, and Abilities Requirements

• Knowledge of federal and state laws (IRS, DOL FLSA, SCA)
• Ability to maintain confidentiality and exercise extreme discretion
• Excellent problem-solving skills and high level of attention to detail and accuracy
• Must be proficient in Excel, with pivot tables, VLOOKUP's and spreadsheet creation
• Excellent organizational skills and attention to detail
• Strong written and verbal communication skills
• Ability to handle and prioritize multiple tasks and meet deadlines in a fast-paced environment
• Customer service oriented & Team player.

HBC is an equal opportunity employer.