Payroll Specialist

Kirsch CPA Group; Hamilton (OH); On-site; USD 33,000 - 41,000; Full time

Benefits offered by this job

Employee ownership

Job summary

Kirsch CPA Group is seeking an experienced Payroll Specialist for on-site work with full-time or part-time options. You will process payroll for multiple small and mid-sized clients, ensure compliance with payroll regulations, and support multi-state and remote employee payroll.

This role emphasizes accuracy, client service, and collaboration with CPAs. Join an employee-owned CPA firm that offers ESOP participation and a collaborative, relationship-focused environment.

Qualifications

• 2+ years of payroll processing, payroll tax, or payroll compliance experience.
• Knowledge of federal, state, and local payroll regulations.
• Experience with payroll tax filings, payroll notices, and agency communication.
• Strong attention to detail and accuracy.
• Ability to manage multiple client payrolls and deadlines.
• Professional, service-oriented communication style.

Responsibilities

• Process payroll for multiple small and mid-sized client businesses.
• Ensure compliance with federal, state, local, and municipal payroll regulations.
• Support multi-state payroll and remote employee payroll compliance.
• Prepare and support payroll tax filings.
• Register clients with applicable payroll tax agencies.
• Handle payroll tax notices, agency correspondence, and resolution support.
• Prepare W-2, W-3, 1099, and year-end payroll forms.
• Review benefit and fringe benefit taxability.
• Maintain accurate payroll records and documentation.
• Answer client payroll questions clearly and professionally.
• Collaborate with CPAs, accountants, and advisors on payroll-related issues.
• Support payroll-related general ledger entries and reconciliations as needed.

Skills

Payroll processing

Payroll tax

Regulations knowledge

Attention to detail

Multi-client management

Professional communication

Job description

On-Site - (This role is NOT available for a full-remote roll)

This position is available for Full-Time (40 hours/week | Monday-Friday) or Part-Time (15–20 hours/week | Monday–Wednesday)
Location: Kirsch CPA Group
Pay Range: $24–$30/hour, based on payroll and compliance experience

Join an Employee-Owned CPA Firm

Kirsch CPA Group is an employee-owned CPA firm seeking an experienced Payroll Specialist to support small and mid-sized business clients with payroll processing, payroll tax compliance, multi-state payroll, agency notices, and year-end reporting.

We believe employee ownership creates accountability, collaboration, and long-term success. Eligible employees have the opportunity to participate in our Employee Stock Ownership Plan / ESOP and share in the firm’s growth.

This role is ideal for a payroll professional who wants meaningful client relationships, and a compliance-focused payroll role that values accuracy, judgment, and service.

What You’ll Do

• Process payroll for multiple small and mid-sized business clients
• Ensure compliance with federal, state, local, and municipal payroll regulations
• Support multi-state payroll and remote employee payroll compliance
• Prepare and support payroll tax filings
• Register clients with applicable payroll tax agencies
• Handle payroll tax notices, agency correspondence, and resolution support
• Prepare W-2, W-3, 1099, and year-end payroll forms
• Review benefit and fringe benefit taxability
• Maintain accurate payroll records and documentation
• Answer client payroll questions clearly and professionally
• Collaborate with CPAs, accountants, and advisors on payroll-related issues
• Support payroll-related general ledger entries and reconciliations as needed

Qualifications

Required

• 2+ years of payroll processing, payroll tax, or payroll compliance experience
• Knowledge of federal, state, and local payroll regulations
• Experience with payroll tax filings, payroll notices, and agency communication
• Strong attention to detail and accuracy
• Ability to manage multiple client payrolls and deadlines
• Professional, service-oriented communication style

Preferred

• Experience with remote employee payroll compliance
• CPA firm, payroll bureau, PEO, or outsourced payroll experience
• Experience with W-2, W-3, 1099, and year-end payroll reporting
• Bookkeeping or payroll accounting experience

Why This Payroll Role Is Different

This is not a high-volume payroll processing job. At Kirsch CPA Group, Payroll Specialists are trusted resources for clients and internal team members.

You’ll have:

• Fewer clients and deeper relationships
• Compliance-focused work, not just data entry
• Direct collaboration with CPAs and advisors
• A professional, supportive team environment
• The opportunity to be part of an employee-owned firm

Kirsch CPA Group offers the stability of an established CPA firm with the connection and accountability of an employee-owned culture. Our team values accuracy, professionalism, collaboration, and long-term client relationships.

This payroll role offers meaningful work, consistent hours, and the opportunity to contribute to a firm where employees share in the success they help create.

If you are an experienced Payroll Specialist with strong payroll compliance skills, we’d love to hear from you.