Payroll Specialist

Rgoregon; Grants Pass (OR); On-site; USD 60,000 - 70,000; Full time

Benefits offered by this job

PTO accrual

Medical, dental, vision insurance

401(k) with employer match

Job summary

Rever Grand in Grants Pass, Oregon, is seeking a Payroll Specialist to manage daily payroll processing and ensure compliance with payroll laws and policies. You will update employee records, handle wage garnishments, benefits, PTO, and 401(k) administration while maintaining strict confidentiality.

The role requires strong math and data analysis skills, meticulous attention to detail, and excellent communication.

Qualifications

• High school diploma or equivalent.
• Bachelor’s degree or certificate in payroll, accounting, or related field preferred.
• One year or more of experience with payroll processing or data analysis and reporting.
• Knowledge of 401(k) plans preferred.
• Knowledge of Community Support Agency operations a plus.
• Proficiency in MS Office and payroll software.

Responsibilities

• Process daily payroll data management and processing.
• Ensure compliance with labor and policy requirements for timely and accurate payment of hours worked.
• Handle payroll-related inquiries from employees and resolve issues as needed.
• Audit payroll and tax-related documents to ensure validity and compliance.
• Input and audit supplemental payments for employees, including mileage and training reimbursements.
• Maintain information and documentation regarding payroll adjustments (status changes, tax changes, deduction adjustments).
• Maintain confidentiality regarding all payroll data, company and employee information.
• Process employee wage garnishments and employment verifications, ensuring compliance.
• Audit and reconcile bills from third-party vendors.
• Process PTO requests and educate employees on PTO policies.

Skills

Data analysis

Attention to detail

Communication

Interpersonal skills

Organization

Time management

Integrity

Confidentiality

Payroll laws

MS Office / payroll software

Auditing

Education

High school diploma or equivalent

Bachelor’s degree or certificate in payroll, accounting, or related field

Tools

Microsoft Office Suite

Payroll software systems

Job description

Description

Payroll Specialist:

At Rever Grand, our mission is to provide high quality, person-centered services to individuals with intellectual and/or developmental disabilities (I/DD), assisting them to lead dignified, independent lives in the comfort and safety of their own homes and the community in which they live.

The Payroll Specialist conducts the daily operations of processing payroll functions for employees, monitoring compliance with payroll laws and policies, and auditing payroll data and documents as requested. This position performs duties related to payroll including updating employee records, recording employment status and tax changes, assisting with payroll deductions and assessments, and processing payroll-related tasks.

Compensation and Benefits

• $29/hour starting wage
• Administrative Paid Time Off (PTO) accrual
• Comprehensive medical, dental, and vision insurance
• 401(k) with employer match available after 90 days of employment

Schedule

• Full-time, Non-exempt
• Mondays – Fridays, 8:30 AM – 5:00 PM

Requirements

Duties/Responsibilities:

• Perform daily payroll data management and processing.
• Ensure compliance with all labor and policy requirements for timely and accurate payment of hours worked.
• Handle various payroll-related inquiries from employees and resolve issues as needed.
• Audit payroll and tax-related documents to ensure validity and compliance.
• Input and audit supplemental payments for employees, including but not limited to mileage and training reimbursements.
• Maintain information and documentation regarding payroll adjustments, including but not limited to employee status changes, tax changes, and deduction adjustments.
• Maintain strict confidentiality regarding all payroll data, company, and employee information.
• Process employee wage garnishments and employment verifications, ensuring compliance with necessary requirements and deadlines.
• Audit and reconcile bills from third-party vendors.
• Process paid time off (PTO) requests and educate employees on PTO policies and procedures.
• Handle administration of the company’s 401(k) plan.
• Process other benefits-related assignments as necessary.
• Communicate via phone, email and/or text message with employees and external contacts, exuding excellent service skills, knowledge, and professionalism.
• Utilize data entry systems to respond to and document phone calls, emails, and text messages with strong attention to detail.
• Use software to create documents, spreadsheets, and communications that improve the efficiency and effectiveness of the payroll department.
• Perform other duties as assigned.

Required Skills/Abilities:

• Strong mathematical and data analysis skills.
• Attention to detail and accuracy.
• Excellent verbal and written communication skills.
• Excellent interpersonal, negotiation, and conflict resolution skills.
• Excellent organizational skills.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to prioritize tasks and manage time effectively.
• Ability to act with integrity and professionalism.
• Ability to adhere to strict confidentiality practices.
• Thorough knowledge of payroll and employment-related laws and regulations.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) as well as experience with payroll software systems.
• Strong auditing skills.

Education and Experience:

• High school diploma or equivalent.
• Bachelor’s degree or certificate in payroll, accounting, or related field preferred.
• One year or more of experience working with payroll processing, accounting, or numerical data analysis and reporting.
• Knowledge of Community Support Agency operations a plus.
• Knowledge of major medical and supplemental benefits preferred.
• Knowledge of 401(k) plans preferred.

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.
• Limited periods of standing, walking, reaching, stretching may be required.
• Frequent communication verbally and electronically.
• Occasionally lift and/or move up to 15 pounds.

Other Requirements:

• Must pass and maintain background clearance as defined by Oregon State Background Regulations.