Payroll and Benefits Coordinator

Orion S.A.; Spring (TX); On-site; USD 65,000 - 90,000; Full time

Job summary

Orion S.A. in the United States is seeking a Payroll and Benefits Coordinator to manage bi-weekly payroll runs for US-based employees and oversee day-to-day benefits administration.

You will reconcile payroll, maintain records, ensure compliance with policy and labor agreements, and provide reports for finance and audit. The role also involves advising managers on payroll, taxes, garnishments, system issues, and benefit plans including 401k and medical options.

Qualifications

• High school diploma required; an associate degree in accounting, business, or related field is a plus.
• At least five years of payroll processing experience.
• Experience with ADP software, including Workforce Now, strongly preferred.
• Experience processing payroll for workers represented by a labor union is a strong plus.
• Solid knowledge of employee benefits such as medical, dental, vision, disability, and 401k.
• Expert-level knowledge of the Fair Labor Standards Act and other legal aspects of payroll and benefits administration.

Responsibilities

• Process bi-weekly and special payroll runs for US-based employees.
• Reconcile payroll registers and validate reports before payment.
• Maintain payroll records and related documentation.
• Ensure compliance with pay provisions per policy and labor agreements.
• Provide reports to finance and audit; explain variations and discrepancies.
• Advise managers on payroll processing, taxes, garnishments, and system issues.
• Work with the team to respond to escalated employee inquiries.
• Serve as the primary internal contact for benefit plans (401k, medical, dental, vision, life, disability).
• Monitor changes related to benefits, industry trends, and compliance.
• Assist with other HR tasks such as employee relations, training, and recruiting.

Skills

Payroll processing

ADP Workforce Now

Benefits administration

Labor laws (FLSA)

Garnishments

Reporting to Finance

Education

High school diploma

Associate degree in accounting, business, or related field

Tools

ADP Workforce Now

Job description

The Payroll and Benefits Coordinator is the primary point of contact for all matters concerning payroll and day-to-day benefits administration for the corporation.

Essential Duties:

• Process bi-weekly and special payroll runs for US based employees.
• Reconcile payroll registers and validate confirmed reports before payment is initiated.
• Maintain payroll records and related documentation.
• Ensure compliance with pay provisions per company policy and labor agreements.
• Provide reports to colleagues in finance and audit; work with them to explain variations and identify discrepancies.
• Advise managers and supervisors on payroll processing, tax laws, garnishments, system issues and general matters concerning payroll.
• Work with the team and payroll processor to research and respond to escalated employee inquiries.
• Serve as the primary point of contact internally with respect to benefit plans, including 401k, medical, dental, vision, life, and disability insurance.
• Monitor changes and developments related to benefits including industry trends, compliance, and other matters.
• Assist with other HR related tasks and activities which may include employee relations, training, and recruiting.

Qualifications:

• A high school diploma is required; an associate degree in accounting, business, or a related discipline is a plus.
• At least five years of experience in a role that is primarily responsible for processing payroll are required.
• Experience with ADP software, including Workforce Now, is strongly preferred.
• Experience processing payroll for workers represented by a labor union is a strong plus.
• Solid knowledge of employee benefits such as medical, dental, vision, disability, 401k, is required.
• Expert-level knowledge of the Fair Labor Standards Act and other legal aspects of payroll and benefits administration is crucial for success in this role.

All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, religion, color, national origin, sex, protected veteran status, disability, or any other basis protected by federal, state or local laws.