Senior Payroll Specialist

Qualified Recruiter, LLC; Bala Cynwyd (PA); On-site; USD 60,000 - 80,000; Full time

Job summary

A staffing agency is seeking a highly skilled Senior Payroll Specialist in Bala Cynwyd, Pennsylvania. This mid-to-senior level role focuses on union payroll processing for multiple companies and vessels in the maritime industry. Responsibilities include managing compliance, calculating union benefits, and running bi-weekly payroll. The ideal candidate has 3–5 years of payroll experience, strong Excel skills, and knowledge of U.S. payroll laws.

Qualifications

• 3–5 years of payroll experience with strong union payroll processing skills.
• At least 3 years in benefits administration including compliance.
• Solid knowledge of U.S. payroll and tax laws.

Responsibilities

• Run bi-weekly payroll for multiple companies and vessels.
• Calculate and send union benefit payments.
• Ensure compliance with U.S. payroll and tax laws.

Skills

Union payroll processing

Advanced Excel skills

Compliance with payroll laws

Tools

ADP Workforce Now

Job description

We are hiring for a Senior Payroll Specialist position based in Bala-Cynwyd, Pennsylvania.

Work Schedule

Payroll processed Monday or Tuesday (must be in office those days), expected 4 days in office weekly and 1 day remote

About the Role

We are seeking a highly skilled Payroll Specialist with a strong background in union payroll processing to join our team. This mid-to-senior level position involves managing payroll for multiple companies, vessels (ships), and unions within the maritime/shipping industry (industry experience a plus, but not required). You will work closely with accounting and benefits administration to ensure accurate and compliant payroll and benefit processing.

Key Responsibilities

Payroll Processing

• Run bi-weekly payroll for multiple companies, 11-12 vessels, and 2 unions
• Enter deductions including 401(k), union dues, and child support

Union & Benefits Administration

• Calculate and send union benefit payments
• Collaborate with Accounts Payable for monthly payments
• Handle pension and 401(k) compliance reports
• Complete annual non-discrimination testing

Employee Management Tasks

• Manage supplemental benefits, vacation travel pay, expense reimbursements, and employee advances
• Respond to employment verification requests
• Process bonuses and union grievance payments

Compliance & Reporting

• Ensure compliance with U.S. payroll and tax laws
• Improve payroll policies and procedures
• Handle special financial projects as needed

Required Qualifications

• 3–5 years of payroll experience with strong union payroll processing skills (critical)
• At least 3 years in benefits administration, including 401(k), pension, compliance, and non-discrimination testing
• Advanced Excel skills, including pivot tables and VLOOKUP
• Solid knowledge of U.S. payroll and tax laws
• Experience with ADP Workforce Now preferred but not mandatory