Payroll Specialist

CSW Industrials Inc.; Dallas (TX); On-site; USD 80,000 - 100,000; Full time

Job summary

CSW Industrials, Inc. is seeking a Payroll Specialist in Dallas to manage accurate, timely multi-state payrolls. You will partner with HR, Finance, and leadership to ensure regulatory compliance and a positive employee experience while leveraging UKG Pro expertise.

The role requires strong proficiency in payroll tax regulations, wage and hour rules, and data reconciliation. Collaboration across business units and system improvements will be key to success.

Qualifications

• 7+ years of multi-state payroll processing experience.
• Strong UKG Pro expertise (UltiPro).
• Knowledge of payroll tax regulations, garnishments, deductions, and wage-and-hour compliance.
• Advanced proficiency in Microsoft Excel for data analysis and reconciliation.
• Excellent organizational, analytical, and problem-solving abilities.

Responsibilities

• Process weekly, biweekly, and off-cycle payrolls using UKG Pro.
• Audit payroll transactions, earnings, deductions, taxes, and benefits for accuracy and compliance.
• Balance and reconcile payroll before and after cycles.
• Prepare W-2s and year-end payroll tax reconciliations.
• Ensure compliance with federal, state, and local payroll regulations.

Skills

UKG Pro

Payroll tax knowledge

Excel

Multi-state payroll

Attention to detail

Communication skills

Confidentiality

Process improvement

Education

CPP certification

Job description

Dallas-based CSW Industrials, Inc. (CSWI) is a publicly traded diversified industrial growth company with a strategic focus on providing niche, value-added products in the end markets we serve. The Company’s products include mechanical products for heating, ventilation, air conditioning and refrigeration ("HVAC/R"), plumbing products, grilles, registers, and diffusers, building safety solutions and high-performance specialty lubricants and sealants. End markets that the Company serves include HVAC/R, architecturally specified building products, plumbing, energy, rail, mining and general industrial. The Company’s manufacturing operations are concentrated in the United States, Canada and Vietnam, and the Company has distribution operations in the U.S., Australia, Canada, and the United Kingdom.

Position Summary

Reporting to the Senior Payroll Manager, the Payroll Specialist is responsible for the accurate and timely processing of multi-state payrolls for CSW Industrials and its operating companies. This role partners closely with Human Resources, Finance, and business leaders to ensure payroll accuracy, regulatory compliance, and exceptional employee experience. The ideal candidate possesses strong UKG Pro expertise, payroll tax knowledge, and the ability to thrive in a fast-paced environment supporting multiple business units.

Key Responsibilities

• Process weekly, biweekly, and off-cycle payrolls utilizing UKG Pro.
• Audit payroll transactions, earnings, deductions, taxes, and benefit changes to ensure accuracy and compliance.
• Perform payroll balancing and reconciliation activities before and after each payroll cycle.
• Review payroll exception reports, variance analyses, and control reports, investigating and resolving discrepancies.
• Ensure compliance with federal, state, and local payroll tax regulations, wage and hour laws, and company policies.
• Support quarter-end and year-end payroll activities, including W-2 processing and payroll tax reconciliations.
• Process adjustments, manual checks, reversals, and retroactive pay corrections as needed.
• Partner with HR and Benefits teams to validate employee data, compensation changes, and benefit deductions.
• Assist with acquisitions, system implementations, payroll integrations, and process improvement initiatives.
• Maintain payroll documentation, internal controls, and audit readiness standards.
• Provide exceptional customer service by responding to employees, managers, and business partners regarding payroll inquiries.
• Identify opportunities to streamline payroll processes and leverage UKG functionality to improve efficiency.

Qualifications

• 7+ years of payroll processing experience in a multi-state environment.
• Strong working knowledge of UKG Pro (UltiPro) payroll processing and reporting.
• Knowledge of payroll tax regulations, garnishments, deductions, and wage and hour compliance.
• Advanced proficiency in Microsoft Excel, including data analysis and reconciliation functions.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Excellent attention to detail, analytical thinking, and problem-solving abilities.
• Effective verbal and written communication skills.
• Experience supporting manufacturing or multi-entity organizations preferred.
• CPP certification required.Commitment to accuracy and confidentiality.
• Strong customer-service mindset.
• Ability to work collaboratively across departments.
• Continuous improvement focus with a desire to enhance payroll processes and controls.
• Ability to adapt in a growing, acquisition-driven organization.