Part-time Payroll Specialist (UKG Pro)

NOVA Engineering and Environmental, LLC; United States; Hybrid; USD 39,000 - 52,000; Part time

Job summary

NOVA Engineering and Environmental, LLC is seeking a part-time Payroll Specialist for our Kennesaw, GA office. The role is hybrid and reports to the VP of Human Resources, requiring deep UKG Pro expertise, accuracy, and discretion.

Responsibilities include end-to-end payroll processing, timekeeping input, record maintenance, and reporting. This position suits an experienced payroll professional seeking flexible hours, with up to 24 hours per payroll week and fewer hours in non-payroll weeks.

Qualifications

• 5+ years of progressive payroll experience with hands-on UKG Pro processing.
• Strong knowledge of payroll laws across states and employment types.
• Advanced Excel skills for data analysis and reporting.

Responsibilities

• Process biweekly payroll for salaried and hourly staff using UKG Pro; ensure accuracy and compliance.
• Post timesheets in Deltek Vantagepoint and validate overtime and holidays.
• Maintain payroll records: earnings, deductions, garnishments, adjustments.
• Reconcile payrolls and tax filings; prepare month-end and year-end reports.
• Coordinate with HR and Finance on payroll discrepancies and audits.

Skills

UKG Pro

Excel proficiency

Analytical thinking

Attention to detail

Discretion

Tools

Deltek Vantagepoint

Microsoft Excel

Job description

About the position NOVA Engineering and Environmental is currently seeking a part-time Payroll Specialist in our Kennesaw, Georgia office. This is a hybrid role reporting directly to the Vice President, Human Resources. The part-time Payroll Specialist is responsible for end-to-end payroll operations, ensuring accurate, timely, and compliant payroll processing. This role requires deep expertise with UKG Pro payroll system, strong analytical skills, and the ability to support a diverse workforce. The ideal candidate thrives in a collaborative, deadline-driven environment and brings a high level of precision, confidentiality, and customer service. The part-time Payroll Specialist is expected to work up to 24 hours during payroll weeks, with fewer hours during non-payroll weeks. It is an excellent opportunity for an experienced payroll professional reentering the workforce or seeking improved work-life balance through a part-time schedule.

Responsibilities

• Process biweekly payroll for salaried and hourly employees using UKG Pro, ensuring accuracy, timeliness and compliance with federal, state, and local regulations.
• Post weekly timesheets in Deltek Vantagepoint ERP system; review and validate timesheets for accuracy in recording overtime, holidays and other special considerations.
• Maintain payroll records in UKG Pro, including earnings, deductions, garnishments, and adjustments.
• Ensure accurate benefit deductions through review and reconciliation of missed deductions, prorating calculations, and processing updates for each biweekly payroll.
• Review and reconcile payroll reports prior to final submission; proactively identify and resolve discrepancies.
• Ensure accurate tax treatment for multi-state employees and F-1 visa holders.
• Serve as the subject matter expert for payroll processes, system functionality, and compliance, ensuring adherence to FLSA, multi-state wage and tax laws, and company policies.
• Prepare, analyze, and distribute payroll reports for Finance and HR leadership, including month-end reporting and payroll reconciliations.
• Manage year-end payroll activities, including W-2 processing, taxable benefits, audits, reconciliations, and related compliance reporting.
• Review payroll tax filings, reconcile payroll tax liabilities, and coordinate with UKG to resolve notices and discrepancies.
• Support internal and external audits, providing documentation and explanations as needed.
• Maintain confidentiality and data integrity at all times.
• Partner with HR to resolve discrepancies or complex payroll issues.

Requirements

• 5+ years of progressive payroll experience, including advanced hands-on processing in UKG Pro.
• Strong understanding of payroll laws, multi-state taxation, and compliance requirements.
• High proficiency with Excel (VLOOKUP/XLOOKUP, pivot tables, data validation and analysis).
• High level of accuracy, attention to detail, and analytical thinking.
• Ability to manage sensitive information with discretion.

Nice-to-haves

• Experience with project-based timekeeping or ERP systems (e.g., Deltek, Oracle, SAP).
• Experience supporting a professional services or engineering consulting workforce.
• CPP or FPC certification.