Payroll Specialist

Bayou Recruiting Solutions LLC; Ponca City (OK); On-site; USD 42,000 - 64,000; Full time

Job summary

Bayou Recruiting Solutions LLC in Ponca City, OK is hiring a Human Resources Payroll Specialist to oversee payroll accuracy and on-time payments. You will train management on payroll processes and work with Paylocity for data transfers, while ensuring compliance with union contracts and regulations.

The role requires gathering timekeeping data, processing payroll, and maintaining relationships with union officials and departments to support smooth payroll operations.

Qualifications

• 2+ years of payroll experience.
• Proficient in MS Office Suite.
• Experience with timekeeping and payroll data verification.

Responsibilities

• Gather timekeeping data on hours worked for each employee and review for completeness and accuracy.
• Process weekly transfer of payroll data to Paylocity and obtain upper management approval for payments.
• Compile payroll data including garnishments, vacation, insurance, and 401(k) deductions; update salary adjustments as needed.
• Maintain relationship with union officials and ensure compliance with labor contracts.

Skills

Payroll processing

Timekeeping data

Data accuracy

Communication

Education

High school diploma or equivalent

Tools

Paylocity

MS Office

Job description

• The primary purpose of the Human Resources (HR) Payroll Specialist position is to oversee the payroll for the location, ensuring that employees are paid accurately and on-time. This position is also responsible for training management, leadership and employees and payroll processes and procedures.

ESSENTIAL DUTIES AND RESPONSIBILITIES (Other duties may be assigned):

• Gather timekeeping data on hours worked for each employee and review the downloaded information for completeness and accuracy. Contact various department supervisors for any missed times. Process weekly transfer of payroll data to Paylocity. Receive approval from upper management for payment when needed. Process manual checks as needed.
• Gather timekeeping data on hours worked for each contracted associate and review the downloaded information for completeness and accuracy Supply hours to the accounting department ensuring their accuracy. Supply weekly hours to the appropriate staffing agency and generate an AP check request.
• Compile payroll data such as garnishments, vacation time, insurance, labor allocation, and 401(k) deductions. Updates, monitors and maintains eligible salary adjustments/increases based on union contract and review dates. Reports vacation, PTO, paid leave and personal/holiday use.
• Maintains working relationship with union officials and adheres to terms of labor contract concerning the processing of union dues.
• 5Maintains and processes all Unemployment Notices of Entitlement and potential charges in a timely, efficient manner. File all appeals and collect, organize all necessary work and termination paperwork, and coordinate participation by all necessary parties.
• Greets, interacts with and supplies information to job applicants, employees, department heads, and public and private agencies. Partners with employees and management to communicate various human resource policies, procedures, laws, standards and other government regulations. Answers and transfers telephone calls as necessary to various departments within organization.

QUALIFICATIONS:

• To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND/OR EXPERIENCE:

• High school diploma or equivalent
• Minimum of two years payroll experience
• Proficient computer skills in MS Office Suite

PHYSICAL DEMANDS/ WORK ENVIRONMENT:

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Individuals may need to sit or stand as needed. May require walking primarily on a level surface for periodic periods through-out the day. Reaching above shoulder heights, below the waist or lifting as required to file documents or store materials throughout the work day. Proper lifting techniques required. May include lifting up to 25 pounds for files, on occasion.
• The performance of this position may occasionally require exposure to the manufacturing areas where under certain areas require the use of personal protective equipment such as safety glasses with side shields and mandatory hearing protection. Primary environment: ambient room temperatures, lighting and traditional office equipment as found in a typical office environment.