Payroll Specialist

Education Service Center, Region 2; Corpus Christi (TX); On-site; USD 59,000 - 81,000; Full time

Job summary

West Oso ISD is seeking a Payroll Specialist to direct and manage district payroll activities, develop procedures for timely processing, and ensure correct payment of benefits and deductions in compliance with state and federal laws. The role requires a Bachelor’s in Accounting and five years of payroll experience, with strong data handling and cross‑department collaboration.

The position is based in Corpus Christi, TX, and reports to the Chief Financial Officer.

Qualifications

• Knowledge of local, state, and federal requirements relating to payroll issues and reports.
• Knowledge of auditing and accounting principles.
• Effective communication and interpersonal skills.
• Proficiency in keyboarding and file maintenance.
• Ability to work with numbers accurately and quickly to meet deadlines.
• Ability to use personal computer and software to develop spreadsheets, databases, and word processing.

Responsibilities

• Lead all payroll preparation and production, including regular, special, and supplemental payrolls. Ensure adherence to standards and procedures, and take steps to correct problems, delays, and inaccuracies.
• Ensure accuracy of payroll data input and calculations, balancing each payroll prior to check disbursement.
• Process payment of all liabilities generated through payroll, including taxes, TRS deposits, insurance, etc.
• Coordinate payroll operations with other accounting and data processing units, confer with other administrative and technical staff regarding changes and new systems, and participate in developing, implementing, and testing procedures.
• Process and resolve direct deposit and other banking interactions.
• Prepare and post all payroll changes including payroll deductions, salary changes, termination, and new employee information.
• Compile, maintain, and file all reports, records, and other documents as required including maintaining payroll and related files such as payroll records, absent-from-duty reports, and service records.
• Prepare and submit payroll reports and forms including those required by IRS, Texas Workforce Commission, Texas Retirement System, FICA, Medicare, Texas New Hire Reporting, and Workers' Compensation Commission.
• Work cooperatively with human resources department, principals, department heads, campus and department secretaries, and employees to ensure accuracy of information reported. Resolve payroll problems and inquiries.
• Respond to requests from financial institutions regarding verification of employment.
• Maintain confidentiality of information.
• Follow district safety protocols and emergency procedures.
• Perform other duties as assigned.

Skills

Payroll knowledge

Auditing basics

Communication

Keyboarding

Numbers accuracy

Data handling

Education

Bachelor's Degree in Accounting

Tools

Excel

Word processing

Databases

Job description

Primary Purpose

Direct and manage payroll activities of the district. Develop and implement payroll procedures to ensure timely processing of payroll and the applicable payment of all benefits and payroll deductions. Ensure compliance with applicable state and federal laws and regulations.

Job Title

Payroll Specialist

Primary Purpose

Direct and manage payroll activities of the district. Develop and implement payroll procedures to ensure timely processing of payroll and the applicable payment of all benefits and payroll deductions. Ensure compliance with applicable state and federal laws and regulations.

Qualifications

Education/Certification

Bachelor's Degree in Accounting

Special Knowledge/Skills

• Knowledge of local, state, and federal requirements relating to payroll issues and reports
• Knowledge of auditing and accounting principles
• Effective communication and interpersonal skills
• Proficiency skills in keyboarding and file maintenance
• Ability to work with numbers in accurate and rapid manner to meet established deadlines
• Ability to use personal computer and software to develop spreadsheets, databases, and so word processing

Experience

Five years payroll experience

Major Responsibilities And Duties

Payroll

• Lead all payroll preparation and production, including regular, special, and supplemental payrolls. Ensure adherence to standards and procedures, and take steps to correct problems, delays, and inaccuracies.
• Ensure accuracy of payroll data input and calculations, balancing each payroll prior to check disbursement.
• Process payment of all liabilities generated through payroll, including taxes, Teacher Retirement System (TRS) deposits, insurance, etc.
• Coordinate payroll operations with other accounting and data processing units, confer with other administrative and technical staff regarding changes and new systems, and participate in developing, implementing, and testing procedures.
• Process and resolve direct deposit and other banking interactions.

Data Entry

• Prepare and post all payroll changes including payroll deductions, salary changes, termination, and new employee information.
• Records and Reports
• Compile, maintain, and file all reports, records, and other documents as required including maintaining payroll and related files such as payroll records, absent-from-duty reports, and service records.
• Prepare and submit payroll reports and forms including those required by Internal Revenue Service, Texas Workforce Commission, Texas Retirement System, Federal Insurance Contributors' Act (FICA), Medicare, Texas New Hire Reporting, and Workers' Compensation Commission.

Other

• Work cooperatively with human resource department, principals, department heads, campus and department secretaries, and employees to ensure accuracy of information reported. Resolve payroll problems and inquiries.
• Respond to requests from financial institutions regarding verification of employment.
• Maintain confidentiality of information.
• Follow district safety protocols and emergency procedures.
• Perform other duties as assigned.

Mental Demands/Physical Demands/Environmental Factors

Tools/Equipment Used

Standard office equipment including personal computer, printer, fax machine, copier, and calculator.

Posture

Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion

Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching

Lifting

Occasional light lifting and carrying (less than 15 pounds)

Environment

May work prolonged or irregular hours

Mental Demands

Work with frequent interruptions to meet established deadlines; maintain emotional control under stress

Building/Campus Administration Office

Salary: From 59059.00

Salary: To 81240.00

Salary Type Annually

Additional Job Information

Olga Mendez

Chief Financial Officer

361-806-5900

[e-mail]