Payroll Specialist

Executive Leadership Solutions; Berlin (NH); On-site; USD 60,000 - 75,000; Full time

Job summary

Executive Leadership Solutions is seeking a Payroll Specialist in Berlin, United States to manage high-volume payroll processing, using ADP Workforce Now and Workforce Manager, with a focus on accuracy and timely disbursements.

You will handle deductions, bonuses, reporting, and employee inquiries, ensuring compliance with federal and state regulations, and collaborating with HR and management in a fast-paced environment.

Qualifications

• Experience managing high-volume, multistate payroll.
• Strong attention to detail and organizational skills.
• English language proficiency required for effective communication.

Responsibilities

• Process payroll data accurately and timely using ADP tools.
• Handle deductions, withholdings, and supplemental pay per regulations.
• Prepare reports and regulatory forms; support employees and management on payroll matters.
• Process hires, transfers, terminations, and changes in ADP.
• Review timecards weekly to ensure accuracy before payroll processing.

Skills

Multistate payroll

Attention to detail

English proficiency

Time management

Tools

ADP Workforce Now

Workforce Manager

Microsoft Office Suite

Job description

Executive Leadership Solutions | Full time

Payroll Specialist

Berlin, United States | Posted on 08/14/2026

Payroll Processing and Data Accuracy: The PayrollSpecialist is responsible for accurately and timely processing employee payrolldisbursements using ADP Workforce Now and Workforce Manager. This includesmaintaining the accuracy of the payroll database and reviewing weekly timecardsfor completeness and accuracy.

Deductions, Withholdings, and Supplemental Pay: This role processes alldeductions and withholdings in accordance with employee elections andapplicable government regulations. The Payroll Specialist also processestraining pay, commissions, and bonus payroll as directed by management.

Reporting and Support: The Payroll Specialist prepares various reportsand regulatory forms and provides support to employees and management onpayroll-related matters.

Duties and Responsibilities

• Payroll Data Management: Enter, maintain,and process payroll information with strict attention to detail and accuracy,including hourly rates, salaries, commissions, bonuses, other compensation,hours worked, paid leave, holidays, deductions, withholdings, address changes,and other employee payroll data.
• Payroll Deductions and Payments: Ensureaccurate end-to-end processing of multi-state payroll deductions, includingtaxes, benefits, charitable contributions, and other deductions. Issue orreissue physical checks, replacement checks, or direct deposits related topayroll corrections or final discharge payments.
• Compliance and Employee Records: Maintaincompliance with federal and state record keeping requirements, including I-9,E-Verify, electronic personnel files in Document Cloud, unemployment claims,statutory state reporting forms, Work Opportunity Tax Credit reporting, andDepartment of Labor forms.
• Employee Changes in ADP: Process newhires, transfers, terminations, and personnel changes in ADP accurately andtimely.
• Issue Resolution and Communication: Research and resolve payroll issues and discrepancies, and communicateeffectively with employees, managers, supervisors, and ADP support personnel.
• Timecard Review and Payroll Readiness: Review weekly employee timecards for accuracy and completeness. Verify hoursworked, overtime, paid time off, and attendance records. Identify and correctdiscrepancies before payroll processing, coordinate with supervisors andemployees to resolve timekeeping issues, maintain accurate records, and meetweekly payroll deadlines.
• Punch Corrections: Ensure required backupis received for all punch corrections and assist with corrections as needed.
• Employee Support: Handle employee phonecalls regarding PTO, insurance, paychecks, and deductions. Answer questionsabout navigating ADP time management software.
• Payroll System Troubleshooting: Createand manage cases as needed to troubleshoot payroll software issues.
• Work Environment and Team Support: Workindependently and collaboratively with minimal supervision in a high-volume,demanding, deadline-oriented environment. Assist team members as workflowdemands and provide coverage for human resource specialist duties or regionalpayroll processing during vacations and periods of increased workload.
• Reporting: Create ad-hoc payroll reportsas needed.
• Additional Duties: Perform other dutiesas assigned.

Requirements

Qualifications

• Minimumof 3–5 years of experience managing high-volume, multistate payroll.
• Proficient with Microsoft OfficeSuite or related software.
• Strongorganizational skills and attention to detail.
• Mustmeet the legal age requirements to work in the applicable state, city, or town.
• Englishlanguage proficiency required to support effective communication and customerservice.
• Mustbe punctual and maintain reliable time and attendance.
• Demonstratehonesty, integrity, and respect when interacting with customers, coworkers,vendors, and supervisors.
• Maintaina professional appearance and conduct.
• Mustprovide reliable transportation to and from work.
• Stronginterpersonal, communication, organizational, and follow-through skills.

PhysicalRequirements

• Abilityto sit for extended periods while working at a desk and using a computer.
• Abilityto lift up to 15 pounds as needed.
• Ability to work effectively and remain composedin a fast-paced, deadline-driven environment.
• Ability to see and hear effectively.
• Ability to work a full-time schedule.

Competitive Compensation Package and Benefits.