Payroll Administrator

JobRx, Inc.; Columbus (OH); On-site; USD 65,000 - 82,000; Full time

Job summary

JobRx, Inc. is seeking a Payroll Administrator to manage the accurate and timely preparation, processing, and reconciliation of payroll for 200+ employees.

This role links payroll, HR, and accounting to ensure data integrity, correct GL mapping, and precise journal entries in a 100% onsite environment. Key tasks include biweekly payroll processing in ADP Workforce Now, ensuring correct earnings, deductions, taxes, and benefits; auditing data for hours and rates; and preparing payroll analyses

Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration, or related field.
• 2+ years of payroll processing & payroll accounting/analysis experience.
• Hands-on experience with ADP Workforce Now preferred.
• Advanced Excel skills (pivot tables, lookups, reconciliations).

Responsibilities

• Prepare and process biweekly payroll for 200+ employees in ADP Workforce Now.
• Ensure accurate setup and maintenance of earnings, deductions, taxes, and benefits.
• Audit and review payroll data for accuracy including hours worked, pay rates, departments, and deductions.
• Ensure compliance with federal, state, and local payroll regulations.
• Prepare and review payroll-related journal entries in accordance with company accounting practices and policies.
• Reconcile payroll reports to the general ledger and investigate discrepancies.
• Partner with Finance & Accounting to support month-end and year-end close activities related to payroll and benefits.
• Reconcile benefits for both employer and employees to ensure accurate deductions are maintained and collected, along with tracking deductions and repayment schedule for those on leave.
• Prepare detailed payroll analysis at each month-end close to ensure accuracy of journal entries and notate variances and material fluctuations to be reviewed.
• Develop and maintain recurring payroll reports for leadership and Finance.
• Identify opportunities to improve payroll accuracy, efficiency, and controls.
• Review benefits claims and ensure prompt communication and payment schedule with TPA.
• Manage and upkeep payroll tax withholding accounts, along with quarterly and annual filing review through TPA.
• Serve as subject matter expert for payroll-related questions from HR & Finance.
• Support audits by providing payroll documentation and reconciliations as needed.
• Periodically assigned HR-related tasks, data entry, and projects.
• Other duties as assigned.

Skills

Proactive problem-solver

Effective communication

Organizational skills

Time management

Analytical skills

Data communication to leadership

Task prioritization

Ability to work under pressure

Microsoft Office proficiency

Education

Bachelor's degree in Accounting, Finance, Business Administration, or related field

Tools

ADP Workforce Now

Microsoft Office Suite

Job description

Job Summary:

The Payroll Administrator is responsible for the accurate and timely preparation, processing, and reconciliation of payroll and associated charges in relation to payroll, benefits, tax, etc. This role serves as the critical link between payroll, HR, & accounting, ensuring payroll data integrity, proper general ledger mapping, accurate journal entries, and thorough payroll analysis.

This role with be 100% onsite

Responsibilities:

• Prepare and process biweekly (or applicable off-cycle) payroll for 200+ employees in ADP Workforce Now.
• Ensure accurate setup and maintenance of earnings, deductions, taxes, and benefits.
• Audit and review payroll data for accuracy including hours worked, pay rates, departments, and deductions.
• Ensure compliance with federal, state, and local payroll regulations.
• Prepare and review payroll-related journal entries in accordance with company accounting practices and policies.
• Reconcile payroll reports to the general ledger and investigate discrepancies.
• Partner with Finance & Accounting to support month-end and year-end close activities related to payroll and benefits.
• Reconcile benefits for both employer and employees to ensure accurate deductions are maintained and collected, along with tracking deductions and repayment schedule for those on leave.
• Prepare detailed payroll analysis at each month-end close to ensure accuracy of journal entries and notate variances and material fluctuations to be reviewed.
• Develop and maintain recurring payroll reports for leadership and Finance.
• Identify opportunities to improve payroll accuracy, efficiency, and controls.
• Review benefits claims and ensure prompt communication and payment schedule with TPA.
• Manage and upkeep payroll tax withholding accounts, along with quarterly and annual filing review through TPA.
• Serve as subject matter expert for payroll-related questions from HR & Finance.
• Support audits by providing payroll documentation and reconciliations as needed.
• Periodically assigned HR-related tasks, data entry, and projects.
• Other duties as assigned.

Required Skills/Abilities:

• Proactive problem-solver with a continuous improvement mindset.
• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Strong analytical and problem-solving skills.
• Excellent ability to communicate and explain data to leadership.
• Ability to prioritize tasks and to delegate them when appropriate.
• Ability to function well in a high-paced and at times stressful environment.
• Proficient with Microsoft Office Suite or related software.

Education and Experience:

• Bachelor's degree in Accounting, Finance, Business Administration, or related field preferred.
• 2+ Years of payroll process and payroll accounting/analysis experience.
• Hand-on experience with ADP Workforce Now strongly preferred.
• Advanced Excel skills (pivot tables, lookups, reconciliations).

Physical Requirements:

Prolonged periods of sitting at a desk and working on a computer.

Must be able to lift up to 15 pounds at times.

The application window for this position is anticipated to be open at least 40 days