Payroll Specialist

Post & Schell, P.C.; Philadelphia (Philadelphia County); Hybrid; USD 60,000 - 80,000; Full time

Job summary

Post & Schell, P.C. is seeking a Payroll and Onboarding Specialist to manage semi-monthly payrolls for exempt and hourly staff using ADP Workforce Now and to ensure onboarding documentation is properly saved and processed.

The role requires 3+ years of payroll experience, strong knowledge of tax structures, and excellent communication. The position follows a hybrid schedule with in-office payroll processing days.

Qualifications

• Associate degree with related experience, or bachelor’s degree in HR or business administration.
• 3+ years of payroll experience.
• Experience with ADP HRIS system.
• Knowledge of local and state tax structures, garnishments, and FLSA status.
• Knowledge of cafeteria plans.
• Excellent communication, research, and analytic skills.
• Ability to work in a high-pressure environment.
• Ability to think critically and strategically.
• Ability to manage and prioritize numerous assignments.
• Hybrid schedule with in-office payroll processing days.

Responsibilities

• Maintain, approve, process, and execute accurate semi-monthly payrolls for exempt and hourly staff utilizing ADP Workforce Now.
• Maintain accurate compensation and deductions for all employees in ADP Workforce Now.
• Prepare and forward log of employee semi-monthly FSA payroll deductions to administrator.
• Assist with processing discretionary end of year bonuses.
• Oversee and audit all pre-tax and post-tax payroll deductions (medical, dental, HSA, FSA, 401K, loans).
• Reconcile and approve all hourly timecards with HR Coordinator.
• Act as internal point person to resolve payroll, timecards, and deduction inquiries.
• Ensure new hire onboarding documentation is saved and processed internally and in ADP.
• Other duties as assigned.

Skills

ADP Workforce Now

Payroll processing

Timecard reconciliation

Tax compliance

Attention to detail

Communication skills

HR knowledge

Education

Associate degree

Bachelor’s in HR or business

Tools

ADP HRIS

Excel

Job description

The Payroll and Onboarding Specialist is responsible for the processing and execution of payroll, along with data entry and maintaining compliance of new hire materials.

Responsibilities include, but are not limited to the following:

• Maintain, approve, process, and execute accurate semi-monthly payrolls for exempt and hourly staff utilizing ADP Workforce Now platform.
• Maintain accurate compensation and deductions for all employees in ADP Workforce Now.
• Prepare and forward log of employee semi-monthly FSA payroll deductions to administrator
• Assist with the processing of discretionary end of year bonuses.
• Oversee and audit all pre-tax and post-tax payroll deductions, including, but not limited to medical, dental, HSA, FSA, 401K, and 401K loans are correct in ADP.
• In partnership with the HR Coordinator, reconcile and approve all hourly timecards.
• Act as an internal point person to quickly resolve payroll, timecards, and/or deduction inquiries for firm employees.
• Ensure new hire onboarding documentation has been saved and processed internally and in ADP and proactively follow up with employees as needed.
• Other duties as assigned.

Qualifications:

• Associate degree with relative experience, or bachelor’s degree in HR or business administration.
• 3+ years of experience.
• Experience with ADP HRIS system.
• Knowledge of local and state tax structures, garnishments, and FLSA status criteria.
• Knowledge of cafeteria plans.
• Excellent communication, research, and analytic skills.
• Ability to work in a high-pressure environment.
• Ability to think critically and strategically.
• Ability to manage and prioritize numerous assignments.
• Exceptional organizational and time management skills.
• Enthusiastic “can-do” attitude and the ability to proactively engage in events and projects.
• Hybrid schedule with in-office presence required for payroll processing days.