Payroll Services Coordinator

UAB Medicine; Birmingham (AL); On-site; USD 53,000 - 85,000; Full time

Benefits offered by this job

Educational assistance

Paid time off

Parental leave

PSLF eligibility

Job summary

UAB Medicine is seeking a payroll specialist to provide technical, functional, and analytical support for payroll processing and systems. You will ensure timely, accurate payrolls, resolve issues with HR or technical support, and submit Kronos and ADP requests for payroll loading and direct deposit files.

The role requires a Bachelor's degree and 5 years of payroll/HR/finance experience, with ADP and Kronos familiarity preferred.

Qualifications

• Bachelor's degree in a related field and five (5) years of payroll, human resource, finance, or related experience required.
• Experience with ADP and Kronos software packages preferred.

Responsibilities

• Process biweekly, monthly, and special payrolls following policy guidelines and timelines.
• Assist employees with hardware, software, or access issues related to payroll systems and provide user training.
• Maintain Kronos and ADP interfaces, update time records, and produce routine/ad hoc payroll reports.
• Coordinate garnishments, levies, and other deductions with vendors and ensure prompt payments.
• Perform other duties as assigned.

Skills

Self-directed

Independent worker

Confidentiality

Teamwork

Communication

Education

Bachelor's degree in related field

5 years payroll/HR/finance experience

Tools

ADP

Kronos

Job description

Position Overview

Pay range: $52,555 - $85,400 / year

Benefits and perks available for eligible positions include: robust educational assistance programs, generous paid time off, employee assistance and wellness programs, paid parental leave, qualifying employer for the Public Service Loan Forgiveness (PSLF) Program, plus more.

Job Description

To be responsible for the technical, functional, and analytical support to employees and departments regarding the payroll related processing, operations, and systems to ensure timely, accurate computation and processing of payroll information. To assist employees/departments with problems and communicate with technical support to resolve issues. To submit ADP and Kronos job requests with required parameters for all payrolls from the loading of non-exempt time to the production of checks and direct deposit file. To ensure compliance with departmental, institutional, local, state and federal agency guidelines. To backups and assist Payroll manager in absence or as needed.

Key Duties & Responsibilities

1. processes biweekly, monthly, and special payrolls. Coordinates the payroll processing schedule and runs the system jobs to ensure accuracy and timeliness of processing payrolls. Ensures that payrolls are processed within institutional policy guidelines, third party agency laws and guidelines and department procedures. Interacts daily with HR Department and technical support or issues related to payroll processing and communicating along the payroll process. Responsible for the system jobs from the loading of Kronos time to preparing ACH files and work with bank personnel to resolve any rejections, file transmittals, issues, etc. Maintains accurate information within ADP, and assists in the production of various reports and schedules.

2. Assists employees with hardware, software, or access issues with payroll related systems. Supports employees as they access self-service applications, Kronos time reporting, and understanding their pay statement. Communicates and assists with departments regarding payroll systems, policies and procedures. Provides training on systems. Identifies issues related to payroll processing and work with management and technical staff to implement and/or test any needed changes. Prepares and analyzes a variety of routine and ad hoc payroll reports as requested for management or auditors.

3. Utilizes and provides training and technical support to Kronos time-keeping system, and works closely with company supervisors to ensure that accurate time-keeping records are maintained. Responsible for updating and maintaining employee time records in Kronos software. Responsible for interfaces between Kronos and ADP. Assists, and communicates with supervisors regarding corrections, and edits of employee time records and assists with any questions. Responsible for supervisor training and managing workflow in Kronos and the maintenance of the Kronos training materials. Perform testing for potential upgrades. Maintains open-line of communication HSIS regarding Kronos issues and changes.

4. Works with courts on the processing and remitting of involuntary deductions and ensures prompt payments are made to vendors. Oversees the processing of garnishments, levies, and child support orders. Ensures that prompt and accurate payments are made to vendors. Ensures that accurate records and deductions are maintained within ADP.

5. Performs other duties as assigned.

Qualifications

Qualifications

Bachelor's degree in a related field and five (5) years of payroll, human resource, finance, or related experience required. Experience with ADP and Kronos software packages preferred. Work experience may NOT substitute for education requirement.

Knowledge / Skills / Abilities

Ability to be self-directed/self-motivated

Ability to perform a variety of duties often changing from one task to another of a different nature without loss of efficiency or composure

Ability to accept responsibility for the direction, control and planning of one's own work

Ability to work independently

Ability to recognize the rights and responsibilities of patient confidentiality

Ability to relate to others in a manner which creates a sense of teamwork and cooperation

Ability to communicate effectively with people from every socioeconomic, cultural and educational background

Ability to exhibit flexibility and cope effectively in an ever-changing, fast-paced healthcare environment

Ability to perform effectively when confronted with stressful or emergent situations

Ability to demonstrate the quality work ethic of doing the right thing the right way

Ability to maintain a customer focus and strive to satisfy the customer's perceived needs

Why Work at UAB Medicine

We are UAB Medicine, Alabama's largest and most comprehensive health system, recognized nationally for delivering world-class patient care, pioneering research, and cutting-edge medical education. We proudly serve more than 1.2 million patients each year - from every county in Alabama, all 50 states, and many countries around the world. Our network spans numerous hospitals, emergency departments, many other sites of care, and a team of over 2,000 physicians. Our key facilities include UAB Hospital - ranked the No. 1 hospital in Alabama by U.S. News & World Report and home to the state's first ACS-verified Level I adult trauma center and only Magnet-designated hospital - along with UAB Hospital-Callahan Eye and five UAB St. Vincent's hospitals serving central Alabama.

UAB Medicine offers careers across a wide range of practice environments, from our internationally renowned academic medical center and award-winning community hospitals to our primary and specialty care clinics across the state. Whether you're seeking the fast-paced learning environment of a tertiary care setting or the close-knit environment of a community facility, there's a place for you on our team where you can become part of a mission-driven organization committed to delivering life-changing care. With nearly every medical specialty represented and unlimited opportunities for growth, you'll find the right fit for your skills and career goals. We care for you by offering comprehensive, industry-leading benefit packages to support the individual preferences and circumstances of our diverse staff.