Payroll Senior Associate

QUICK USA; Torrance (CA); Hybrid; USD 65,000 - 75,000; Full time

Benefits offered by this job

Medical/Dental/Vision/Life

401(k) match

Paid time off

CPA/EA exam support

Volunteer PTO

Referral programs

Job summary

QUICK USA in Torrance, CA is seeking a Payroll Senior Associate (Japanese / English bilingual) to join our multinational client service team. You will handle semi-monthly and monthly payrolls, assist with Form 1040 filings for expatriates, and perform gross-up calculations while ensuring compliance with U.S.

federal, state, and local withholding. This hybrid role offers collaboration with the Payroll Manager and cross‑functional teams, training junior staff, and ongoing CPA/EA certification

Qualifications

• Bachelor’s degree in Accounting, Finance, or related field.
• 3–5 years of payroll processing and/or individual income tax experience.
• Working knowledge of U.S. payroll tax regulations and Form 1040.
• CPA or EA preferred, or progress toward certification is a plus.
• Authorized to work in the U.S.
• Excellent English communication; Japanese bilingual preferred.

Responsibilities

• Process semi-monthly and monthly payrolls for multiple clients using payroll software (e.g., ADP, Paychex).
• Prepare and assist in filing individual income tax returns (Form 1040) for expatriates and inbound assignees.
• Conduct gross-up and tax equalization calculations for international employees.
• Review and reconcile payroll reports and wage withholding for accuracy and compliance with U.S. federal, state, and local laws.
• Maintain employee and payroll data securely and accurately.
• Respond to payroll and tax-related inquiries from clients and government agencies.
• Communicate professionally with clients regarding payroll processing schedules, changes, and compliance matters.
• Support the Payroll Manager and collaborate with internal teams on tax engagements and reporting.
• Stay up to date with payroll and tax regulation changes and best practices.
• Assist in training and reviewing junior staff’s work as needed.

Skills

Bilingual English/Japanese

Payroll processing

Attention to detail

Communication skills

Education

Bachelor’s degree in Accounting/Finance

Tools

ADP

Paychex

Gusto

Excel

Job description

Position

Payroll Senior Associate (Japanese / English Bilingual)

Summary

A Japanese CPA firm is seeking a Payroll Senior Associate with experience in client-facing payroll operations and individual income tax services. This role supports payroll and tax processing for multinational clients, especially expatriates, and requires a detail-oriented professional with strong communication skills and knowledge of U.S. tax and payroll compliance. The work environment is flexible and hybrid, based in Torrance, CA.

Responsibilities

• Process and review semi-monthly and monthly payrolls for multiple clients using payroll software (e.g., ADP, Paychex)

• Prepare and assist in filing individual income tax returns (Form 1040) for expatriates and inbound assignees

• Conduct gross-up and tax equalization calculations for international employees

• Review and reconcile payroll reports and wage withholding for accuracy and compliance with U.S. federal, state, and local laws

• Maintain employee and payroll data securely and accurately

• Respond to payroll and tax-related inquiries from clients and government agencies

• Communicate professionally with clients regarding payroll processing schedules, changes, and compliance matters

• Support the Payroll Manager and collaborate with internal teams on tax engagements and reporting

• Stay up to date with payroll and tax regulation changes and best practices

• Assist in training and reviewing junior staff’s work as needed

Requirements

• Bachelor’s degree in Accounting, Finance, or a related field

• 3–5 years of experience in payroll processing and/or individual income tax (public accounting or payroll service firm preferred)

• Working knowledge of U.S. payroll tax regulations and Form 1040

• Strong attention to detail, organizational, and time management skills

• Excellent communication skills in English (Japanese bilingual preferred)

• Proficiency in Excel and experience with payroll software (ADP, Paychex, Gusto, etc.)

• CPA or EA preferred, or progress toward certification is a plus

• Authorized to work in the U.S.

Working Hours

Monday to Friday, 9:00 AM – 6:00 PM (Flexibility may be considered)

Location

Torrance, CA
Hybrid or remote (preferred to come to the office once a week)

Salary & Benefits

$65,000 – $75,000 annually (based on experience and qualifications)

• Medical, dental, vision, and life insurance

• 401(k) with company match

• Paid time off, sick leave, and paid holidays

• CPA/EA exam support and professional development reimbursement

• Volunteer PTO and employee referral programs