Payroll & Sales Admin Specialist (Hybrid)

Genesis Facility Services; Foster City, Northern (CA, KY); Hybrid; USD 43,000 - 48,000; Full time

Job summary

Genesis Facility Services in Foster City, CA seeks a Payroll Assistant / Sales Administrative Assistant to support payroll processing and administrative tasks for the sales team. This full-time role splits roughly 20 hours per week on payroll tasks and the remaining time on sales administration and client communications.

The ideal candidate is detail-oriented, organized, and able to switch between payroll duties and general office support, including database maintenance and scheduling.

Qualifications

• Strong attention to detail and accuracy.
• Excellent written and verbal communication skills.
• Advanced proficiency in timekeeping systems, payroll systems, databases, email, and Microsoft Office or similar tools.
• Familiar with wage and hour requirements.
• Prior payroll, administrative, HR, or sales support experience preferred.

Responsibilities

• Assist with payroll processing to help ensure employees are paid accurately and on time.
• Review employee timesheets for completeness, accuracy, and required approvals.
• Check timesheets to confirm lunch breaks are recorded properly.
• Verify that employees have clocked in and out correctly for scheduled shifts.
• Identify missing punches, time discrepancies, or incomplete entries and follow up accordingly.
• Prepare, organize, and maintain payroll records and supporting documentation.
• Approve or route timesheets for approval according to company procedures.
• Communicate payroll-related issues or concerns promptly to management.
• Maintain confidentiality of employee payroll and timekeeping information.
• Maintain and update customer, prospect, and sales-related databases.
• Send routine client emails and follow-up communications as directed.
• Schedule appointments and meetings with clients, prospects, and internal team members.
• Assist with website-related updates, coordination, and follow-up with vendors as needed.
• Coordinate with outside vendors to help ensure projects, updates, and administrative tasks are completed on time.
• Provide general administrative support to the sales team, including organizing information, preparing simple documents, and tracking follow-up items.
• Support day-to-day office, sales, and administrative tasks as assigned.

Skills

Attention to detail

Written and verbal communication

Organized and reliable

Payroll & HR experience (preferred)

Multi-tasking under pressure

Tools

MS Office Suite

Excel

Word

Teams

Timekeeping/payroll systems

Job description

Genesis Facility Services in Foster City, CA seeks a Payroll Assistant / Sales Administrative Assistant to support payroll processing and administrative tasks for the sales team. This full-time role splits roughly 20 hours per week on payroll tasks and the remaining time on sales administration and client communications.

The ideal candidate is detail-oriented, organized, and able to switch between payroll duties and general office support, including database maintenance and scheduling.