Payroll Clerk

ARRO Consulting; Lancaster (Lancaster County); On-site; USD 42,000 - 58,000; Full time

Job summary

ARRO Consulting is seeking a Payroll Clerk to support accurate and timely payroll processing and maintain payroll records. You will review timesheets, enter payroll data, process employee changes, respond to inquiries, and ensure documentation aligns with regulations and company policy.

You will collaborate with the Payroll Specialist, People Operations, Finance, and employees to maintain compliant payroll operations and meet strict deadlines. Prior payroll-related experience is preferred.

Qualifications

• High school diploma or equivalent required; associate degree in Accounting, Business Administration, or related field preferred.
• One to two years of administrative, accounting, bookkeeping, or payroll-related experience preferred.
• Basic understanding of payroll processes and willingness to learn payroll regulations.
• Ability to learn and navigate payroll and timekeeping systems.
• Previous experience with payroll or timekeeping software is a plus.
• Familiarity with Microsoft Excel and standard office tools.
• Strong attention to detail and accuracy.
• Strong customer service and communication skills.
• Ability to handle sensitive and confidential information with discretion and professionalism.
• Ability to follow established procedures and work effectively in a team environment.
• Strong organizational and time management skills, with the ability to meet strict payroll deadlines.
• Strong problem-solving skills and the ability to identify and elevate discrepancies.

Responsibilities

• Assist with the preparation and processing of weekly and biweekly payroll, ensuring hours, earnings, deductions, and other payroll information are accurately entered.
• Review employee timesheets for completeness, accuracy, approvals, and compliance with timekeeping procedures.
• Identify and communicate discrepancies, missing information, or unusual payroll entries for resolution prior to processing.
• Enter employee payroll changes, including new hires, terminations, pay rate changes, direct deposit updates, tax withholding changes, and benefit deductions.
• Maintain accurate and confidential payroll records and supporting documentation.
• Assist with processing payroll adjustments, corrections, reimbursements, and other payroll-related transactions.
• Respond to routine employee inquiries regarding pay statements, deductions, direct deposit, and timekeeping procedures.
• Escalate discrepancies or non-routine issues to senior payroll staff.
• Assist with reconciling payroll reports and reviewing payroll registers for accuracy.
• Support garnishments, wage attachments, tax levies, and other required payroll deductions.
• Assist with year-end payroll activities, including W-2 preparation and employee tax documentation.
• Maintain familiarity with applicable federal, state, and local payroll requirements and company policies.

Skills

Payroll

Timekeeping

Attention to detail

Customer service

Discretion

Teamwork

Communication

Problem solving

Education

High school diploma

Associate degree in Accounting or related field

Tools

Microsoft Excel

Payroll software

Timekeeping systems

Job description

The Payroll Clerk is responsible for supporting the accurate and timely processing of employee payroll and maintaining payroll-related records. This position assists with reviewing timesheets, entering payroll information, processing employee changes, responding to payroll-related inquiries, and ensuring payroll documentation is complete and accurate. The Payroll Clerk works closely with the Payroll Specialist, People Operations, Finance, and employees to support consistent payroll administration and compliance with company policies and applicable regulations.

The Payroll Clerk reports directly to the Payroll Specialist III.

• Assist with the preparation and processing of weekly and biweekly payroll, ensuring employee hours, earnings, deductions, and other payroll information are accurately entered and maintained.
• Review employee timesheets for completeness, accuracy, appropriate approvals, and compliance with established timekeeping procedures.
• Identify and communicate discrepancies, missing information, or unusual payroll entries for resolution prior to payroll processing.
• Enter employee payroll changes, including new hires, terminations, pay rate changes, direct deposit updates, tax withholding changes, and benefit deductions.
• Maintain accurate and confidential payroll records, employee information, and supporting documentation.
• Assist with processing payroll adjustments, corrections, reimbursements, and other payroll-related transactions.
• Respond to routine employee inquiries regarding pay statements, payroll deductions, direct deposit, and timekeeping procedures.
• Escalate discrepancies, errors, or non-routine issues to senior payroll staff.
• Assist with reconciling payroll reports and reviewing payroll registers for accuracy.
• Support the administration of garnishments, wage attachments, tax levies, and other required payroll deductions.
• Assist with year-end payroll activities, including W-2 preparation, reconciliation, and employee tax documentation.
• Maintain familiarity with applicable federal, state, and local payroll requirements and company policies.
• Provide general administrative support to the payroll function and assist with special projects as assigned.
• All other duties as assigned.

Skills/Knowledge

• High school diploma or equivalent required; associate degree in Accounting, Business Administration, or a related field preferred.

One to two years of administrative, accounting, bookkeeping, or payroll-related experience preferred.

• Basic understanding of payroll processes and willingness to learn payroll regulations.
• Ability to learn and navigate payroll and timekeeping systems.
• Previous experience with payroll or timekeeping software is a plus.
• Familiarity with Microsoft Excel and standard office tools.
• Strong attention to detail and accuracy.
• Strong customer service and communication skills.
• Ability to handle sensitive and confidential information with discretion and professionalism.
• Ability to follow established procedures and work effectively in a team environment.
• Strong organizational and time management skills, with the ability to meet strict payroll deadlines.
• Strong problem‑solving skills and the ability to identify and elevate discrepancies.

Physical Requirements – Work Environment

• Ability to sit and work at a computer for extended periods.
• Ability to use a computer, keyboard, telephone, and other standard office equipment.
• Occasionally lift or move office materials weighing up to 15 pounds.
• This position primarily operates in a professional office environment.
• This role requires regular interaction with employees and internal departments and adherence to established payroll processing schedules and deadlines.
• Fast‑paced, deadline‑driven setting with peak workload during payroll cycles and year‑end processing.