Payroll Program Analyst: Precise, Compliant Payroll Ops

SAN-Jose-Unified-School-District; San Jose (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

San José Unified School District invites applications for a Program Analyst on the Payroll team within the Fiscal Services Department. You will help ensure employees are paid accurately and on time by processing timesheets, coordinating benefit payments, and resolving payroll inquiries across departments and school sites.

You will collaborate with HR and Finance, maintain compliant records, support reporting, and contribute to process improvements while upholding district policies and SB 848

Qualifications

• Two or more years of experience in payroll, accounting, or financial operations.
• Experience processing payroll and supporting payroll functions in large or complex organizations.
• Strong understanding of payroll processes, including timesheets, deductions, and compliance requirements.
• Proficiency with payroll and financial systems or ERP systems.
• Strong Excel skills for data tracking, analysis, and reporting.

Responsibilities

• Processing and reviewing employee timesheets for accuracy, completeness, and compliance.
• Supporting payroll processing for certificated, classified, and hourly employees.
• Processing and reconciling benefit-related payments and payroll deductions.
• Providing customer service and technical support to employees, departments, and school sites regarding payroll and pay-related matters.
• Researching and resolving payroll discrepancies, adjustments, and inquiries in a timely manner.
• Collaborating with Human Resources, Finance, and school sites to ensure accurate employee pay and benefits information.
• Ensuring compliance with district policies, collective bargaining agreements, and applicable local, state, and federal regulations.
• Maintaining payroll records and documentation in accordance with audit and retention requirements.
• Assisting with payroll reporting, data analysis, and reconciliation activities.
• Supporting process improvement efforts to increase efficiency, accuracy, and consistency in payroll operations.
• Contributing to a culture of service, accountability, and professionalism within the Payroll and Business Services teams.

Skills

Payroll processing

Timesheets

Data analysis

Customer service

Attention to detail

Communication

Education

Associate's or Bachelor's degree in Accounting/Finance/Business

Tools

ERP systems

Microsoft Excel

Job description

San José Unified School District invites applications for a Program Analyst on the Payroll team within the Fiscal Services Department. You will help ensure employees are paid accurately and on time by processing timesheets, coordinating benefit payments, and resolving payroll inquiries across departments and school sites.

You will collaborate with HR and Finance, maintain compliant records, support reporting, and contribute to process improvements while upholding district policies and SB 848