Manager, Fiscal Services (Payroll)

ReNEW Schools; San Jose (CA); On-site; USD 90,000 - 130,000; Full time

Job summary

San José Unified invites applications for a Manager of Payroll Services. The role partners with Human Resources, district administrators, and site staff to oversee payroll operations, ensuring accurate, timely pay and regulatory compliance across the district.

You will supervise payroll personnel, drive process improvements, and support audits and reporting. Strong leadership and data-informed decision making are essential in this district environment.

Qualifications

• Resume and letter of introduction outlining your desire and qualifications for this position.
• Two (2) letters of reference from prior supervisors.
• Current administrative experience preferred.

Responsibilities

• Oversee the processing of district payrolls, ensuring timely and accurate compensation for all employees.
• Ensure compliance with applicable federal and state payroll laws, retirement reporting requirements, tax regulations, collective bargaining agreements, and district policies.
• Implement and monitor payroll policies, procedures, and internal controls to safeguard district resources and promote operational efficiency.
• Collaborate with Human Resources, Fiscal Services, district departments, and school sites to ensure employee compensation data and benefits are accurate and properly authorized.
• Review, reconcile, and analyze payroll records, deductions, taxes, and related financial transactions to ensure accuracy and completeness.
• Provide guidance, training, and support to payroll staff, fiscal services staff, and district employees regarding payroll processes, systems, and requirements.
• Prepare payroll-related reports, audits, and reconciliations and coordinate with auditors, governmental agencies, and retirement systems to ensure compliance with reporting and audit requirements.
• Provide support to Fiscal Services staff in daily operations

Skills

Payroll leadership

Regulatory compliance

Analytical skills

Cross-functional collaboration

Staff development

Job description

The impact you will have: As a Manager – Classified in San José Unified. We seek a dynamic and experienced individual to fill the Manager of Payroll Services role. This position requires a dedicated professional who will work collaboratively with Human Resources, district administrators, and site staff to plan, organize, manage, and participate in the district's payroll operations. You will play a vital role in ensuring employees are paid accurately and timely while maintaining compliance with federal and state regulations, collective bargaining agreements, and district policies. The Manager of Payroll Services will supervise, review, and evaluate the performance of payroll personnel and foster a culture of accuracy, customer service, and continuous improvement. A more detailed job description is available at: https://sjusd.box.com/v/Manager.

Key Responsibilities:

• Oversee the processing of district payrolls, ensuring timely and accurate compensation for all employees.
• Ensure compliance with applicable federal and state payroll laws, retirement reporting requirements, tax regulations, collective bargaining agreements, and district policies.
• Implement and monitor payroll policies, procedures, and internal controls to safeguard district resources and promote operational efficiency.
• Collaborate with Human Resources, Fiscal Services, district departments, and school sites to ensure employee compensation data and benefits are accurate and properly authorized.
• Review, reconcile, and analyze payroll records, deductions, taxes, and related financial transactions to ensure accuracy and completeness.
• Provide guidance, training, and support to payroll staff, fiscal services staff, and district employees regarding payroll processes, systems, and requirements.
• Prepare payroll-related reports, audits, and reconciliations and coordinate with auditors, governmental agencies, and retirement systems to ensure compliance with reporting and audit requirements.
• Provide support to Fiscal Services staff in daily operations

Who you are: You are a strategic and results-driven leader who excels at building systems, leading teams, and driving continuous improvement. You bring strong analytical, organizational, and problem-solving skills, along with the ability to make sound, data-informed decisions. You are a collaborative communicator and trusted partner, committed to developing others, ensuring accountability, and delivering high-quality services that support students, staff, and the broader school community.

What you need for this position:

• Resume and letter of introduction outlining your desire and qualifications for this position
• Two (2) letters of reference from prior supervisors
• Current administrative experience preferred

AB-2534 Employment History

As of January 1, 2025, in accordance with Education Code section 44939.5 (as amended by California AB2534), applicants for certificated positions are required by law to provide a complete list of every school district, county office of education, charter school, and/or state special school with which you have previously been employed, regardless of the length of service. For all certificated positions, please be comprehensive in disclosing any part-time, full-time, and substitute employment.

Failure to disclose any previous educational employment may result in the disqualification of your application.

You must list all previous LEAs (Local Education Agencies) where you have been employed. If multiple LEAs are within the same district, only the district information is required. An LEA is a local entity involved in education, including but not limited to school districts, county offices of education, direct-funded charter schools, and special education local plan area (SELPA).

When will you hear back from us: Within seven days of applying, we will inform you if you will be moving forward in our hiring process and share next steps. If there is a delayed response, feel free to reach out to us at [e-mail].

Note to internal applicants:

• Even though we may have some information on file for you, we encourage you to submit a letter of introduction highlighting your qualifications and interest in this role, as well as any other information you would like to share.Where applicable, please also note which available location you are applying to.
• To be eligible to interview, you will need to be in good evaluation standing.