PAYROLL PROCESSOR

Old Dominion University; Norfolk, Northern (VA, KY); Hybrid; USD 42,000 - 64,000; Full time

Job summary

Old Dominion University in Norfolk, VA seeks a Payroll Processor to manage the full cycle payroll, including calculations, processing, and reconciliation for faculty, staff, and student workers. You will ensure accuracy, compliance with state and federal tax laws, garnishments, and university policies throughout semi-monthly payroll processing.

The role requires working knowledge of payroll procedures, strong data entry skills, and the ability to handle high-pressure deadlines with professional

Qualifications

• Working knowledge of payroll policies, procedures and processing.
• Knowledge of payroll tax regulations and garnishment laws.
• Demonstrated ability with data processing systems and data entry; complex calculations.

Responsibilities

• Process and reconcile semi-monthly payroll accurately and timely.
• Ensure compliance with state and federal tax laws and policies.

Skills

Payroll processing

Payroll taxes

Data entry

Customer service

Communication

Tools

Mainframe

PC software

Banner

Job description

• Staff and Administrative & Professional Faculty Applicants:
• Contact Human Resources at:
  [phone]
  [e-mail]
• Teaching and Research Faculty Applicants:
• Contact Academic Affairs at:
  [e-mail]

PAYROLL PROCESSOR

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.

Please see Special Instructions for more details.

n/a

Position Information

Role Title

Role Title Admin and Office Spec III

Role Code

Role Code 19013

Pay Band

Pay Band 03

Working Title

Working Title PAYROLL PROCESSOR

Position Number

Position Number 00185A

Department

Department FINANCE OFFICE

Location

Location Norfolk, VA

Type of Position

Type of Position Classified

Type of Job

Type of Job Full Time

EEO Category

Job Description

The primary objective of this position is to perform the full range of payroll processing activities to include calculation, preparation, processing and reconciliation in an accurate and timely manner of the semi-monthly payroll and other special payrolls as needed for Old Dominion University employees to include faculty, faculty administrators, graduate assistants, classified, student and wage employees following University policy and procedures, Commonwealth of Virginia policies, Federal and State tax laws, garnishment laws and other governing bodies as required

Type of Recruitment

Knowledge, skills and abilities

Working knowledge of payroll policies, procedures and processing. Working knowledge of payroll tax regulations, wage-hour regulations, state and federal tax and garnishment laws and regulations concerning payroll and payroll deductions. Some knowledge of generally accepted accounting principles. Demonstrated ability with data processing systems and data entry on a mainframe computer and pc software applications. Demonstrated ability to perform complex mathematical computations, utilize a calculator and computer keyboard. Demonstrated ability to work effectively with people and to perform under pressure and meet deadlines. Must have excellent verbal and written communication skills.

Special licenses, registration or certification

N/A

Education or training

None

Level and type of experience

Experience working with or processing full payrolls in an automated systems. Experience working with payroll, payroll taxes and Federal and State tax laws. Customer Service oriented when working with the public. Moderate accounting and/or bookkeeping skills.

Additional Considerations (supplemental knowledge, skills, abilities, education, experience, licensure, certification)

BANNER training preferred.

Conditions of Employment

Overtime required during peak periods

This position is designated as sensitive. A fingerprint-based criminal history check will be required of the final candidate.

This is an open until filled recruitment. This recruitment may close after the five-day required posting period when a suitable pool of applicants has been generated.

Annual Salary/Hourly Rate

Annual Salary/Hourly Rate Salary commensurate with education and experience

Job Requisition Number

Job Requisition Number S03322

Job Open To

Job Open To General Public

Open Date

Open Date 06/05/2026

Close Date

Open Until Filled Yes

Special Instructions Summary

n/a

Criminal Background Check

Criminal Background Check The final candidate is required to complete a criminal history check.

College Home Page

Department Home Page

Equity Statement

It is the policy of Old Dominion University to provide equal employment, educational and social opportunities for all persons, without regard to race (or traits historically associated with race including hair texture, hair type, and protective hairstyles such as braids, locks, and twists), color, religion, sex or gender (including pregnancy, childbirth, or related medical conditions), national origin, gender identity or expression, age, veteran status, disability, political affiliation, sexual orientation or genetic information. Individuals from minoritized communities, women, veterans and individuals with disabilities are encouraged to apply.

Reasonable Accommodation Request

If you are an individual with a disability and require reasonable accommodation, please contact the Division of Talent Management and Culture at [phone].

Alternative Hiring Process

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process.

To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services ( DARS ), or the Department for the Blind & Vision Impaired ( DBVI ). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter.

To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155.

Required fields are indicated with an asterisk (*).

• * Do you have a working knowledge of payroll policies, procedures, and processing?
  • Yes
  • No
• * Do you have experience working with or processing full payrolls in automated systems?
  • Yes
  • No
• * Please describe your payroll work experience

  (Open Ended Question)

• * Describe your experience working with payroll federal and state tax laws.

  (Open Ended Question)

• * Are you a former federal employee who was terminated from a position of employment with the federal government on or after January 1, 2025, due to a reduction in the federal budget or initiatives put in place by the federal Department of Government Efficiency?
  • Yes - If yes, please upload a copy of your Standard Form (SF-50)
  • No
• * Do you now, or will you in the future, require sponsorship for an employment visa?
  • Yes
  • No

Required Documents

• Resume
• Cover Letter/Letter of Application

Optional Documents

• Yellow Layoff Form
• Blue Layoff Card
• AHP Letter
• Standard Form 50 (SF-50)

If you have questions: Staff and Administrative & Professional Faculty applicants, please contact the Division of Talent Management and Cultureat [phone] or [e-mail].

Teaching and Research Faculty applicants, please contact the Office of Academic Affairs at [e-mail].