Payroll Processor

Virginia AG; Fairfax, Northern (VA, KY); Hybrid; USD 65,000 - 75,000; Full time

Job summary

Northern Virginia Community College in Fairfax County, VA seeks a Payroll Processor to manage high-volume payroll across bi-weekly and semi-monthly cycles using multiple systems. The role requires accuracy and timeliness to meet deadlines and supports work-study programs and benefits data.

Telework eligibility is possible after completing state probation. Candidates should have experience with payroll, tax rules, and strong Excel skills to process complex payroll data for ~3,000 employees.

Qualifications

• Understanding of payroll practices, taxes, and deductions.
• Ability to stay current with federal, state, and local tax rules.
• Detail-oriented with strong numerical skills.
• Ability to run reports/queries from payroll/HCM systems.
• Strong analytical and problem-solving abilities.

Responsibilities

• Process high-volume payroll for ~3,000 employees across multiple frequencies.
• Validate payroll data before submission to ensure proper system interfacing.
• Coordinate data for federal and college work-study programs.
• Adhere to laws, regulations, and internal policies.
• Provide back-up support and assist with retroactive salary calculations.
• Maintain records on position control, retirement, and benefits; prepare reports.
• Utilize HCM, Cardinal, SMARTER TRACK, and other systems to run payroll reports.
• Meet strict deadlines for regulatory reporting and department communications.
• Assist management in interpreting payroll/benefit rules and reference resources.

Skills

Payroll laws

Taxation

Time management

Excel

Reports/queries

Analytical thinking

Communication

Internal controls

Team player

Keyboarding

Tools

PeopleSoft/Oracle

HCM systems

Cardinal

SMARTER TRACK

Job description

Title: Payroll Processor

Agency: Northern VA Community College

Location: Fairfax County - 059

FLSA: Exempt

Hiring Range: $65,000 - $75,000

Full Time or Part Time: Full Time

Additional Detail

Job Description:

General Description:

This position will be responsible for Payroll processing for multiple pay frequencies (bi-weekly, semi-monthly, modified semi-monthly) and accurately process high-volume payroll. This position will process high-volume payroll with multiple pay frequencies using multiple human capital management (HCM) systems while meeting strict deadlines mandated by the VCCS.

***This position is eligible for telework after completion of state one-year probationary period.***

Duties and Tasks:

• Accurately process high-volume payroll for approximately 3,000 employees using multiple payroll systems
• Review payroll data for accuracy before submitting to ensure all pay data successfully interfaces between payroll systems
• Coordinate and provide data related to the federal and college work study programs
• Follows standard payroll processes and guidelines; complies with various state laws and regulations
• Provides back-up for other Payroll Processors as needed
• Prepares supplemental payrolls as needed; calculates retroactive salary data as assigned; attends workshops and trainings as directed.
• Maintains accurate records and monitors position control, retirement, salary and benefit related data for employees; creates and maintains a database to organize, collect and retrieve data into required reporting formats; monitors record keeping procedures for accuracy
• Uses a variety of software applications (HCM, Cardinal, SMARTER TRACK and others) to process the payroll and run the appropriate payroll reports
• Plans and monitors work production timelines to meet strict deadlines in reporting regulations; prepares department correspondence as needed
• Assists Management in interpreting, and applying payroll and benefit laws, rules, regulations, policies and procedures; refers active and retired employees to other appropriate resources as necessary;
• Provides data for State and Internal auditors, and local, state, or federal agencies
• Responds to salary verification requests
• Researches payroll and benefit record keeping issues including sick leave, vacation balances, and performs appropriate action as needed; provides leave, benefit and retirement information as requested

Minimum Qualifications:

KSAs:

• Understanding of general payroll practices and laws including benefits/deductions, garnishments, taxation, and reporting
• Stays current with the latest Federal, State and Local tax regulation changes
• High attention to detail; an aptitude for numerical calculations
• Ability to run reports/queries out of HCM systems
• Proven strong analytical and problem-solving skills
• Must incorporate strong Time Management skills to meet Time Sensitive windows
• Proficiency with Microsoft Excel and use of formulas
• Strong verbal and written communication skills
• Must possess a strong work ethic and be able to work with all different levels of employees and management and communicate to each using appropriate methods
• Demonstrate understanding of internal controls to remain compliant with Government regulations
• Ability to follow applicable laws, codes, regulations, standards, methods and practices related to payroll systems, retirement systems, and employee benefits; basic accounting principles as related to payroll processing; customer service skills, standard office practices and procedures
• Must be a team player and work well in a team environment
• Strong keyboard/typing skills

Minimum Work Experience:

• Occupational experience as Payroll Processor.
• Experience with large company, high volume, multi-state payrolls and the Federal, State and Local taxes that govern them.
• Experience creating reports/queries out of a high-volume payroll system.

Additional Considerations:

• PeopleSoft/Oracle payroll system experience
• Previous experience working in higher education
• American Payroll Association (APA) certification is a plus (but not required).