Payroll Processor

Virginia's Community College System; Richmond (VA); Hybrid; USD 65,000 - 75,000; Full time

Benefits offered by this job

Health and dental insurance

Paid leave

Retirement program

Job summary

Northern Virginia Community College is seeking a Payroll Processor to handle high-volume payroll across bi-weekly, semi-monthly, and modified semi-monthly cycles. You will work with multiple payroll systems, ensure accurate data interfaces, and meet strict deadlines set by the college.

Telework is possible after a one-year probation, with a Monday–Friday schedule and occasional evenings or weekends as needed.

Qualifications

• Knowledge of general payroll practices including benefits/deductions and taxes.
• Experience processing high-volume payroll across multiple frequencies.
• Familiarity with state and federal payroll regulations and internal controls.
• Proficiency with Microsoft Excel and payroll reporting.

Responsibilities

• Process high-volume payroll for ~3,000 employees across multiple frequencies.
• Verify data accuracy and ensure proper interfacing between payroll systems.
• Coordinate data for work-study programs and respond to verification requests.
• Maintain records, run reports, and assist auditors as needed.
• Provide back-up support and stay compliant with laws and procedures.

Skills

Payroll processing

Attention to detail

Analytical skills

Time management

Communication skills

Excel proficiency

Tools

PeopleSoft/Oracle

HCM systems

Cardinal

SMARTER TRACK

Excel

Job description

Working Title Payroll Processor Role Title Finan Svcs Spec I Role Code 19031-FP FLSA Exempt Pay Band 04 Position Number 28000468 Agency Northern VA Community College Division NV280-VP Finance Work Location Fairfax County - 059 Hiring Range $65,000 - $75,000 Emergency/Essential Personnel No EEO Category 2-Professionals Full Time or Part Time Full Time

Does this position have telework options? -Telework options are subject to change based on business needs- Yes

Work Schedule Monday to Friday between 8:30 am to 5:00 pm. There may be occasional evening and or weekends to meet strict payroll processing deadlines.

General Description

Sensitive Position No Job Description

This position will be responsible for Payroll processing for multiple pay frequencies (bi-weekly, semi-monthly, modified semi-monthly) and accurately process high-volume payroll. This position will process high-volume payroll with multiple pay frequencies using multiple human capital management (HCM) systems while meeting strict deadlines mandated by the VCCS.

• This position is eligible for telework after completion of state one-year probationary period.*

Duties And Tasks

• Accurately process high-volume payroll for approximately 3,000 employees using multiple payroll systems
• Review payroll data for accuracy before submitting to ensure all pay data successfully interfaces between payroll systems
• Coordinate and provide data related to the federal and college work study programs
• Follows standard payroll processes and guidelines; complies with various state laws and regulations
• Provides back-up for other Payroll Processors as needed
• Prepares supplemental payrolls as needed; calculates retroactive salary data as assigned; attends workshops and trainings as directed.
• Maintains accurate records and monitors position control, retirement, salary and benefit related data for employees; creates and maintains a database to organize, collect and retrieve data into required reporting formats; monitors record keeping procedures for accuracy
• Uses a variety of software applications (HCM, Cardinal, SMARTER TRACK and others) to process the payroll and run the appropriate payroll reports
• Plans and monitors work production timelines to meet strict deadlines in reporting regulations; prepares department correspondence as needed
• Assists Management in interpreting, and applying payroll and benefit laws, rules, regulations, policies and procedures; refers active and retired employees to other appropriate resources as necessary;
• Provides data for State and Internal auditors, and local, state, or federal agencies
• Responds to salary verification requests
• Researches payroll and benefit record keeping issues including sick leave, vacation balances, and performs appropriate action as needed; provides leave, benefit and retirement information as requested

Special Assignments

May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.

KSAs

• Understanding of general payroll practices and laws including benefits/deductions, garnishments, taxation, and reporting
• Stays current with the latest Federal, State and Local tax regulation changes
• High attention to detail; an aptitude for numerical calculations
• Ability to run reports/queries out of HCM systems
• Proven strong analytical and problem-solving skills
• Must incorporate strong Time Management skills to meet Time Sensitive windows
• Proficiency with Microsoft Excel and use of formulas
• Strong verbal and written communication skills
• Must possess a strong work ethic and be able to work with all different levels of employees and management and communicate to each using appropriate methods
• Demonstrate understanding of internal controls to remain compliant with Government regulations
• Ability to follow applicable laws, codes, regulations, standards, methods and practices related to payroll systems, retirement systems, and employee benefits; basic accounting principles as related to payroll processing; customer service skills, standard office practices and procedures
• Must be a team player and work well in a team environment
• Strong keyboard/typing skills

Minimum Work Experience

• Occupational experience as Payroll Processor.
• Experience with large company, high volume, multi-state payrolls and the Federal, State and Local taxes that govern them.
• Experience creating reports/queries out of a high-volume payroll system.

Additional Considerations

• PeopleSoft/Oracle payroll system experience
• Previous experience working in higher education
• American Payroll Association (APA) certification is a plus (but not required).

Operation of a State Vehicle No Supervises Employees No Required Travel N/A

Employees must reside in Virginia, Maryland or District of Columbia.

NOVA offers eligible employees a benefits package that includes a comprehensive health and dental insurance program, generous paid leave, deferred compensation plans, paid parental leave, state employee discounts, and a solid and secure retirement program.

We strive to ensure our employees have tools and development opportunities to support and promote NOVA’s mission. For more information about NOVA and its programs and services, please visit www.nvcc.edu.

The security of our students, faculty, and staff is very important at NOVA. Please take a moment to review NOVA’s Annual Security Reports.

The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/

The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors.

The Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts (ADA and ADAAA), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.

VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.