Payroll & Office Operations Specialist

Classifieds24.org; New York (NY); Hybrid; USD 42,000 - 56,000; Full time

Job summary

NYSFAB is seeking a Payroll Clerk / Office Assistant / Purchasing Assistant to support daily office operations in a fast-paced fabrication environment in New York. You will handle payroll data, assist with purchasing, and manage general administrative tasks under management guidance.

The successful candidate is organized, detail-oriented, and capable of multitasking while maintaining confidentiality and professionalism among shop, office, and management staff.

Qualifications

• High school diploma or equivalent required.
• 1–3 years of payroll, purchasing, or administrative support experience.
• Construction or fabrication industry experience a plus.

Responsibilities

• payroll duties: collect, review, and verify timecards; ensure hours, overtime, and job cost coding accuracy; input payroll data in Paychex Flex & QuickBooks; assist with certified payroll reports; maintain confidentiality.
• office administration: filing, data entry, scanning, documentation; update records; support communications; greet visitors; handle correspondence and memos.
• purchasing support: obtain quotes, prepare purchase orders, follow up with vendors, coordinate with shop foreman, reconcile orders and invoices; uphold purchasing policies.
• general responsibilities: maintain professionalism and confidentiality; clear communication; follow safety and data policies; perform other duties as needed.

Skills

Payroll

Office administration

Purchasing

Attention to detail

Communication

Education

High school diploma or equivalent

Associate’s degree in business administration

Tools

Paychex Flex

QuickBooks

Microsoft Excel

Microsoft Word

Job description

NYSFAB is seeking a Payroll Clerk / Office Assistant / Purchasing Assistant to support daily office operations in a fast-paced fabrication environment in New York. You will handle payroll data, assist with purchasing, and manage general administrative tasks under management guidance.

The successful candidate is organized, detail-oriented, and capable of multitasking while maintaining confidentiality and professionalism among shop, office, and management staff.