Payroll Office Manager

CareerPros, LLC; Dubuque (IA); On-site; USD 54,000 - 66,000; Full time

Job summary

Sedona Staffing Services in Dubuque, IA seeks a Payroll Office Manager to oversee daily payroll operations and office administration, ensuring accurate payroll processing, timely tax reporting, and strong client service.

The ideal candidate has hands-on experience with payroll software, tax compliance, and supervising office staff; the role requires confidentiality, attention to detail, and the ability to coordinate with accounting and management.

Qualifications

• Experience in payroll administration, bookkeeping, accounting, or office management.
• Knowledge of payroll taxes and employment regulations.
• Strong organizational, communication, and problem-solving skills.
• Proficiency with payroll software, spreadsheets, and accounting systems.
• Ability to manage confidential financial information and supervise staff.

Responsibilities

• Manage payroll processing, including wages, deductions, tax withholdings, and direct deposits.
• Oversee payroll tax filings, quarterly reports, year-end reporting, and W-2 preparation.
• Supervise office staff, coordinate schedules, and provide training and performance feedback.
• Maintain confidential employee and client records.
• Reconcile payroll accounts and investigate discrepancies.
• Ensure compliance with federal, state, and local payroll tax requirements.
• Respond to client and employee questions about payroll, taxes, and payments.
• Maintain office procedures, documentation, and administrative workflows.
• Coordinate with accounting staff, management, and external agencies as needed.

Skills

Payroll admin

Bookkeeping

Accounting

Office management

Payroll taxes

Employment regulations

Organizational skills

Communication

Problem solving

Staff supervision

Job description

PAYROLL OFFICE MANAGER

WAGE: $60K+

LOCATION: DUBUQUE, IA

DIRECT HIRE

Position summary

The Payroll Office Manager oversees daily payroll operations and office administration, ensuring accurate payroll processing, timely tax reporting, compliance with applicable regulations, and excellent customer service.

Key responsibilities

1. Manage payroll processing, including wages, deductions, tax withholdings, and direct deposits.
2. Oversee payroll tax filings, quarterly reports, year-end reporting, and W-2 preparation.
3. Supervise office staff, coordinate schedules, and provide training and performance feedback.
4. Maintain confidential employee and client records.
5. Reconcile payroll accounts and investigate discrepancies.
6. Ensure compliance with federal, state, and local payroll tax requirements.
7. Respond to client and employee questions about payroll, taxes, and payments.
8. Maintain office procedures, documentation, and administrative workflows.
9. Coordinate with accounting staff, management, and external agencies as needed.

Qualifications

1. Experience in payroll administration, bookkeeping, accounting, or office management.
2. Knowledge of payroll taxes and employment regulations.
3. Strong organizational, communication, and problem-solving skills.
4. Proficiency with payroll software, spreadsheets, and accounting systems.
5. Ability to manage confidential financial information and supervise staff.

Sedona Staffing Services is an Equal Opportunity Employer