Payroll Specialist

Maharishi International University; Fairfield (IA); On-site; USD 55,000 - 75,000; Full time

Job summary

Maharishi International University in Fairfield, IA is seeking a Payroll Specialist to process payroll, maintain records, and ensure compliance with payroll regulations. This temporary, onsite role covers 3–4 months with duties across bi-weekly/monthly payroll, audits, and year-end tasks.

The position requires a Bachelor’s degree in a related field and 5+ years of payroll experience, with strong knowledge of ERP systems, Excel, and payroll software like ADP/QuickBooks.

Qualifications

• Bachelor’s degree in accounting, finance, business administration, or a related field.
• Minimum of five years of experience in payroll is preferred.

Responsibilities

• Process bi-weekly or monthly payroll for all employees, ensuring accuracy of calculations for wages, bonuses, deductions, and taxes.
• Maintain and update payroll records, including personal information, salaries, and hours worked.
• Ensure compliance with federal, state, and local payroll, wage, hour laws and best practices.
• Coordinate with HR and Finance departments to verify employee information, resolve payroll issues, and provide payroll information for reports and GL reporting.
• Handle the administration of the electronic time and attendance, ensuring accurate recording of employee hours worked.
• Prepare and submit reports with payroll information to management as required.
• Performs all activities necessary to process one or more payrolls, including maintaining payroll records, processing voluntary deductions such as state and federal tax records, preparing accounting documents, documenting and updating procedures, and preparing special payroll reports for all levels of management.
• Assist with year-end tasks including the preparation of W-2 forms and other tax documents.
• Stay current with payroll regulations, trends, and best practices, ensuring our payroll processes remain compliant and efficient.
• Respond to employee inquiries regarding payroll matters in a timely and accurate manner.
• Oversee and complete ad hoc reporting for Finance and Executive Team.

Skills

ERP systems

Microsoft Office

Microsoft Excel

Payroll software

Time management

Education

Bachelor’s degree in accounting, finance, business administration, or related field

Tools

ADP

QuickBooks

Job description

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Payroll Specialist

Human Resources Full Time SALARY Fairfield, IA, US

POSITION SUMMARY:

The Payroll Specialist will be responsible for processing payroll, maintaining payroll records, and ensuring compliance with local, state, and federal payroll regulations and assisting with payroll audits.

This is a temporary position for 3-4 months working onsite.

JOB RESPONSIBILITIES:

• Process bi-weekly or monthly payroll for all employees, ensuring accuracy of calculations for wages, bonuses, deductions, and taxes.
• Maintain and update payroll records, including personal information, salaries, and hours worked.
• Ensure compliance with federal, state, and local payroll, wage, hour laws and best practices.
• Coordinate with HR and Finance departments to verify employee information, resolve payroll issues, and provide payroll information for reports and GL reporting.
• Handle the administration of the electronic time and attendance, ensuring accurate recording of employee hours worked.
• Prepare and submit reports with payroll information to management as required.
• Performs all activities necessary to process one or more payrolls, including maintaining payroll records, processing voluntary deductions such as state and federal tax records, preparing accounting documents, documenting and updating procedures, and preparing special payroll reports for all levels of management.
• Assist with year-end tasks including the preparation of W-2 forms and other tax documents.
• Stay current with payroll regulations, trends, and best practices, ensuring our payroll processes remain compliant and efficient.
• Respond to employee inquiries regarding payroll matters in a timely and accurate manner.
• Oversee and complete ad hoc reporting for Finance and Executive Team.

EDUCATION, EXPERIENCE AND QUALIFICATIONS

• Bachelor’s degree in accounting, Finance, Business Administration, or a related field.
• Minimum of five years of experience in payroll is preferred.

SKILL REQUIREMENTS:

• Require working knowledge of ERP systems.
• Proficient in Microsoft Office.
• Require advanced knowledge of Microsoft Excel.
• Strong knowledge of payroll software's (e.g., ADP, QuickBooks, etc.).
• Strong knowledge of payroll and accounting principles, payroll methods, Department of Labor regulations, and federal and state tax regulations required.
• Strong attention to detail.
• Proficiency in problem analysis, issue resolution, planning, and time management.
• Ability to maintain confidentiality of information, professional demeanor under pressure with payroll due dates and effectively work with employees at all levels.
• Ability to work independently and under minimal supervision in a fast-paced office environment.
• Ability to maintain confidentiality regarding sensitive employee information.

Location: Gate Ridge Building, Payroll Office 230

Supervisor: Michael Morera, Payroll Manager .