Payroll Manager – Solar & Prevailing Wage

Keystone Clearwater Solutions; Hershey (PA); On-site; USD 80,000 - 120,000; Full time

Benefits offered by this job

Paid Holidays

Medical/Dental/Vision coverage

Health Savings Account (HSA)

Company-paid Life Insurance

Voluntary Life Insurance

401k with company match

Paid Time Off

Employee Assistance Program

Professional Development

Employee Referral Programs

Voluntary Benefits Offered

Job summary

Coral Reef Partners is seeking an experienced Payroll Manager to oversee payroll operations, ensure regulatory compliance, and support our expanding solar construction business. This hands-on role requires expertise with Davis-Bacon, prevailing wage requirements, and certified payroll reporting.

You will collaborate with Human Resources, Accounting, Operations, and leadership to maintain accurate payroll records, resolve discrepancies, and ensure on-time payments across project sites.

Qualifications

• Associate degree in Accounting, Finance, or related field (or equivalent work experience).
• Minimum 3 years of payroll processing experience, independently managing payroll operations.
• Experience with Davis-Bacon prevailing wage and certified payroll reporting.

Responsibilities

• Manage and process weekly payroll, ensuring accuracy and timeliness.
• Review time records, wage calculations, overtime, per diem, bonuses and other earnings.
• Administer Davis-Bacon and prevailing wage requirements for construction projects.
• Prepare certified payroll reports in compliance with regulations and project needs.
• Maintain payroll records and support audits; resolve discrepancies.
• Coordinate with HR on hires, changes, deductions, and year-end reporting.
• Ensure wage/hour compliance and confidentiality of information.

Skills

Analytical

Organizational skills

Problem solving

Attention to detail

Communication skills

Independent work

Education

Associate degree in Accounting or Finance

Tools

Payroll systems

Timekeeping software

Microsoft Excel

Microsoft Office

Job description

Coral Reef Partners is looking for an experienced Payroll Manager to oversee our payroll operations, ensure regulatory compliance, and support our expanding solar construction business.

As a Payroll Manager, you will oversee and manage all aspects of payroll processing, ensuring employees are paid accurately, on time, and in compliance with federal, state, and local regulations.

This is a hands-on position requiring experience with Davis-Bacon, prevailing wage requirements, and certified payroll reporting. You will work closely with Human Resources, Accounting, Operations, and company leadership to maintain accurate payroll records, resolve discrepancies, and ensure compliance across our construction projects.

The ideal candidate is highly organized, detail-oriented, and comfortable independently managing weekly payroll in a fast-paced, project-based environment.

Responsibilities

• Manage and process weekly payroll, ensuring accurate and timely payments.
• Review employee time records, approvals, wage calculations, overtime, travel time, per diem, bonuses, and other earnings.
• Administer federal Davis-Bacon and state prevailing wage payroll requirements for applicable construction projects.
• Review wage determinations, labor classifications, overtime calculations, and fringe benefit requirements.
• Prepare, review, and submit certified payroll reports in accordance with federal, state, and project-specific requirements.
• Maintain accurate payroll records and documentation to support regulatory compliance and audits.
• Review and reconcile payroll reports, identify discrepancies, and process necessary corrections or adjustments.
• Coordinate with Human Resources on new hires, terminations, pay changes, direct deposits, tax withholding, and benefit deductions.
• Administer garnishments, child support orders, tax levies, and other payroll deductions.
• Coordinate with payroll providers on payroll tax filings, payments, and year-end reporting, including W-2 processing.
• Respond to employee payroll questions and resolve pay-related issues in a timely and professional manner.
• Partner with Accounting, HR, and Operations to improve payroll accuracy, processes, and overall efficiency.
• Ensure compliance with applicable wage and hour laws, company policies, and payroll regulations.
• Maintain confidentiality of sensitive employee and company information.

Requirements

• Associate degree in Accounting, Finance, or a related field, or equivalent work experience.
• Minimum 3 years of payroll processing experience, including independently managing payroll operations.
• Required experience with Davis-Bacon, prevailing wage compliance, and certified payroll reporting.
• Strong knowledge of wage determinations, labor classifications, overtime requirements, and fringe benefit calculations.
• Working knowledge of federal, state, and local payroll regulations and wage and hour laws.
• Experience with payroll systems, timekeeping software, and payroll reconciliations.
• Proficiency in Microsoft Excel and Microsoft Office applications.
• Strong analytical, organizational, and problem-solving skills.
• Exceptional attention to detail and ability to meet strict payroll deadlines.
• Excellent written and verbal communication skills.
• Ability to work independently, manage multiple priorities, and maintain confidentiality.

Preferred Qualifications

• Previous payroll experience within construction, renewable energy, EPC, utilities, or field service industries.
• Experience processing multi-state payroll.
• Experience with payroll tax reporting, benefit deductions, and general ledger reconciliations.
• Experience supporting payroll compliance audits and certified payroll documentation.

Benefits

• Paid Holidays
• Medical / Dental / Vision coverage
• Health savings account (HSA)
• Company Paid Life Insurance and Accidental & Dismemberment Insurance
• Voluntary Life Insurance
• 401k with a company match
• Paid Time Off
• Employee Assistance Program
• Professional Development Programs
• Employee Referral Programs
• Voluntary Benefits Offered