Payroll Manager

Vaco by Highspring; Tampa (FL); On-site; USD 90,000 - 120,000; Full time

Job summary

Vaco by Highspring seeks an experienced Payroll Manager to oversee payroll across multiple brands and entities using ADP Workforce Now. The role targets multi-state, multi-entity payroll for hourly and salaried staff, with acquisition integrations and complex tax compliance.

You'll lead system configurations, ensure timely filings, and partner with HR, Finance, and M&A to standardize processes. Private Equity-backed environment and residential/home services exposure are highly desirable.

Qualifications

• 7+ years of payroll management experience.
• Experience with multi-brand, multi-entity payroll in a PE-backed environment.

Responsibilities

• Manage end-to-end payroll for multiple brands and entities on a weekly/bi-weekly basis for hourly and salaried employees, including commissions.
• Ensure compliance with federal, state, and local payroll laws and best practices.
• Lead ADP Workforce Now configurations, upgrades, and post-acquisition integrations.

Skills

ADP Workforce Now

Multi-state payroll

Payroll tax compliance

Leadership

Communication

Excel

Private Equity

Education

CPP certification

Tools

Microsoft Excel

ADP Workforce Now

Job description

Our client is seeking an experienced, detail-oriented Payroll Manager to join our team. This individual will oversee and manage all payroll operations across multiple brands and entities using ADP Workforce Now. The ideal candidate will have a deep understanding of multi-entity, multi-state payroll for hourly workforces, experience integrating newly acquired companies into payroll systems, and solid expertise in payroll tax compliance and commission/variable pay plans. Prior experience in residential home services and Private Equity-backed environments is highly desirable.

Key Responsibilities

• Manage end-to-end payroll processing for multiple brands and entities on a weekly or bi-weekly basis for hourly and salaried employees, including processing commission and other variable compensation programs.
• Ensure compliance with federal, state, and local payroll, wage & hour laws and best practices.
• Lead payroll system configurations, upgrades, and integrations in ADP Workforce Now, including new company setups post-acquisition.
• Partner with HR, Finance, and M&A teams to onboard newly acquired companies into ADP and standardize payroll processes.
• Oversee payroll tax filings and ensure timely remittance of all payroll taxes.
• Manage year-end payroll processes, including W-2s, tax reconciliations, and audits.
• Maintain accurate payroll records, reports, and documentation in accordance with company policy and regulatory requirements.
• Support internal and external audits related to payroll.
• Troubleshoot payroll discrepancies and provide exceptional customer service to employees.
• Provide payroll reporting and analysis to Finance and leadership as needed.
• Stay current with payroll laws and regulatory changes.

Qualifications

• 7+ years of payroll management experience.
• Extensive experience with ADP Workforce Now payroll and reporting systems required.
• Demonstrated experience processing payroll for multiple entities with hourly and salaried employees in multiple states.
• Experience integrating acquisitions into ADP Workforce Now.
• Strong knowledge of payroll tax regulations and compliance.
• Experience in residential home services, construction, or similar hourly-based industries preferred.
• Private Equity-backed company experience is a strong plus.
• Proficiency in Microsoft Excel and payroll reporting.
• Strong organizational, problem-solving, and analytical skills.
• Excellent communication and interpersonal skills with the ability to interact at all levels of the organization.
• CPP certification is a plus.

Compensation & Benefits

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting.

The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan.

Equal Opportunity Notice

Highspring LLC (d/b/a Vaco by Highspring) and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") are committed to the full inclusion of all qualified individuals and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by applicable law. The company is also committed to ensuring that persons who need them are provided with reasonable accommodations; if an accommodation is needed to participate in the job application or interview process, please contact [e-mail].

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

For residents of Ontario, Canada only: to the extent the position for employment is not with Highspring or not otherwise noted as vacant above, candidate should be informed that this role is to replace a presently employed person at Vaco by Highspring's client.

Pay Transparency Notice

• the individual's skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations; and
• other business and organizational needs.