Human Resources Generalist/Payroll Specialist

Vaco by Highspring; Parkway Village (KY); On-site; USD 55,000 - 75,000; Full time

Job summary

Vaco by Highspring in Kentucky seeks a Human Resources Generalist / Payroll Specialist to support day-to-day HR operations and manage accurate payroll processing. This role serves as a key resource for employees and managers on payroll, benefits, and HR policies while handling onboarding and employee relations.

The ideal candidate balances employee-facing responsibilities with payroll accuracy, confidentiality, and deadlines in a fast-paced environment, requiring strong organizational and

Qualifications

• Bachelor's degree in Human Resources, Business Administration, Accounting, Finance, or a related field preferred
• 3+ years of human resources, payroll, or related experience preferred
• Hands-on experience processing payroll and working within an HRIS or payroll system strongly preferred
• Working knowledge of payroll practices, wage and hour requirements, payroll deductions, general HR compliance and multi-state payroll
• Strong Microsoft Office skills, particularly Excel
• Exceptional attention to detail and commitment to accuracy
• Strong organizational and time-management skills with the ability to manage multiple deadlines
• Excellent written and verbal communication skills
• Strong problem-solving and analytical abilities and the ability to handle confidential information with discretion
• Ability to work independently and with others across HR, Finance, and vendors

Responsibilities

• Process payroll accurately and on schedule, including wages, overtime, bonuses, commissions, deductions, and reimbursements
• Review timekeeping and payroll data for accuracy before processing
• Maintain payroll information for new hires, terminations, pay changes, tax elections, and deductions
• Respond to employee questions regarding pay, taxes, and deductions
• Audit payroll reports and reconcile data to ensure accuracy
• Assist with payroll reporting, quarter-end and year-end activities
• Maintain confidential payroll records per regulations and company policy
• Coordinate with Finance on payroll funding, reconciliations and reporting
• Work with payroll vendors/HRIS to troubleshoot issues and maintain data integrity
• Support HR operations including onboarding, employee relations, policy interpretation, and compliance

Skills

Attention to detail

Communication skills

Organizational skills

Confidentiality

Multi-tasking

Problem-solving

Microsoft Excel

Education

Bachelor's degree in Human Resources, Business Administration, Accounting, Finance, or related field

Tools

ADP

HRIS

Job description

The Human Resources Generalist / Payroll Specialist is responsible for supporting day-to-day human resources operations while managing accurate and timely payroll processing. This position serves as a key resource for employees and managers regarding payroll, benefits, HR policies, employee relations, onboarding, and general HR questions.

The ideal candidate is a detail-oriented HR professional who is comfortable balancing employee-facing responsibilities with the accuracy, confidentiality, and deadlines associated with payroll. The role requires strong organizational skills, sound judgment, excellent communication, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities

Position Summary

The Human Resources Generalist / Payroll Specialist is responsible for supporting day-to-day human resources operations while managing accurate and timely payroll processing. This position serves as a key resource for employees and managers regarding payroll, benefits, HR policies, employee relations, onboarding, and general HR questions.

The ideal candidate is a detail-oriented HR professional who is comfortable balancing employee-facing responsibilities with the accuracy, confidentiality, and deadlines associated with payroll. The role requires strong organizational skills, sound judgment, excellent communication, and the ability to manage multiple priorities in a fast-paced environment.

Payroll Administration

• Process payroll accurately and on schedule, including regular wages, overtime, bonuses, commissions, deductions, reimbursements, and other compensation.
• Review employee timekeeping records and payroll data for accuracy prior to processing.
• Maintain employee payroll information, including new hires, terminations, pay changes, direct deposits, tax elections, deductions, and other payroll-related updates.
• Research and resolve payroll discrepancies and respond to employee questions regarding pay, deductions, taxes, and related matters.
• Process garnishments, levies, child support orders, and other required deductions as applicable.
• Audit payroll reports and employee data to identify discrepancies and ensure accurate processing.
• Assist with payroll reporting and quarter-end and year-end activities, including tax forms and related documentation.
• Maintain accurate and confidential payroll records in accordance with company requirements and applicable regulations.
• Partner with Finance and Accounting regarding payroll funding, reconciliations, reporting, and other payroll-related matters as needed.
• Work with payroll vendors and HRIS providers to troubleshoot issues and maintain accurate employee information.

Accurate payroll processing, timecard review, deductions, discrepancy resolution, reporting, compliance, and employee inquiries are also reflected in current payroll-specialist guidance and relevant internal role materials.

Human Resources

• Serve as a primary resource for employees regarding HR policies, payroll, benefits, company procedures, and general employment-related questions.
• Coordinate the onboarding process for new employees, including new-hire paperwork, employment documentation, system setup, orientation, and benefits information.
• Support offboarding activities, including termination documentation, system updates, final payroll coordination, and exit-related processes.
• Maintain accurate and confidential employee personnel files, HRIS records, payroll information, attendance records, and other HR documentation.
• Support employee relations activities by addressing routine employee concerns, providing guidance on company policies, and escalating complex matters to HR leadership when appropriate.
• Assist managers with employee documentation, coaching processes, policy interpretation, and other HR-related matters.
• Assist with recruiting activities as needed, including job postings, candidate coordination, interview scheduling, offers, pre-employment requirements, and new-hire preparation.
• Support the administration of employee policies, procedures, and handbook updates.
• Assist with HR reporting, audits, recordkeeping, and compliance initiatives.
• Coordinate employee status changes, including promotions, transfers, compensation changes, and terminations.
• Support employee engagement, retention, training, and other HR initiatives.
• Maintain a high level of confidentiality when handling employee, compensation, payroll, medical, and other sensitive information.

Qiualifications

• Bachelor's degree in Human Resources, Business Administration, Accounting, Finance, or a related field preferred
• 3+ years of human resources, payroll, or related experience preferred.\
• Hands-on experience processing payroll and working within an HRIS or payroll system strongly preferred.
• Working knowledge of payroll practices, wage and hour requirements, payroll deductions, general HR compliance and multi-state payroll
• Strong Microsoft Office skills, particularly Excel.
• ADP
• Exceptional attention to detail and commitment to accuracy.
• Strong organizational and time-management skills with the ability to manage multiple competing deadlines.
• Excellent written and verbal communication skills.
• Strong problem-solving and analytical abilities.Ability to handle confidential and sensitive employee information with professionalism and discretion.
• Ability to work effectively both independently and collaboratively with employees, managers, HR, Finance, and outside vendors.

By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions.

Equal Opportunity Notice

Highspring LLC (d/b/a Vaco by Highspring) and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") are committed to the full inclusion of all qualified individuals and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by applicable law. The company is also committed to ensuring that persons who need them are provided with reasonable accommodations; if an accommodation is needed to participate in the job application or interview process, please contact [e-mail] .

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

Representation Notice

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. Additionally, you agree to be included in our talent pool for future hiring for similarly qualified positions. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. Lastly, you agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

For residents of Ontario, Canada only: to the extent the position for employment is not with Highspring or not otherwise noted as vacant above, candidate should be informed that this role is to replace a presently employed person at Vaco by Highspring's client.

Privacy Notice

Vaco by Highspring respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR and UK GDPR may access our policies here.

Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring's use of AI can be found here (https://www.highspring.com/ai-use-notices/). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client's use of AI products in hiring.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

· the individual's skill sets, experience and training;

· licensure and certification requirements;

· office location and other geographic considerations; and

· other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses and/or participation in medical, dental, and vision benefits as well as the company's retirement plan (or similar retirement benefits).