Staff Accountant

Vaco by Highspring; Wilmington (NC); On-site; USD 55,000 - 75,000; Full time

Job summary

Vaco by Highspring is seeking a Staff Accountant to support day-to-day accounting across a growing portfolio of entities. The role expands beyond traditional AP to include payroll, reconciliations, tax compliance, and month-end close.

You will gain exposure to multiple entities and ERP optimization while collaborating with finance, operations, and venue leadership to strengthen accounting operations as the organization grows.

Qualifications

• 2-4 years of accounting experience.
• Experience with full-cycle accounts payable.
• Experience working in a cloud-based ERP or accounting system.
• Strong Excel skills including pivots, lookups, and reconciliations.
• Bachelor's degree in Accounting, Finance, or related field, or equivalent practical experience.
• Strong attention to detail and organizational skills.

Responsibilities

• Process accounts payable transactions across multiple entities using a cloud-based ERP platform.
• Maintain vendor records, W-9 documentation, and 1099 compliance.
• Administer corporate credit card programs, including coding, receipt collection, and reconciliations.
• Coordinate invoice approvals and payment workflows with operational leaders.
• Support vendor communication and payment-related inquiries.
• Process semi-monthly multi-state payroll.
• Validate payroll inputs, employee changes, benefit deductions, and timekeeping records.
• Support payroll tax compliance and state registration requirements.
• Partner with HR and operations teams to ensure payroll accuracy.
• Perform bank, credit card, and balance sheet reconciliations.
• Support monthly close activities through accruals, schedules, and reconciliations.
• Reconcile operational and payroll-related data to the general ledger.
• Assist with customer invoicing and collections tracking.
• Prepare and file multi-state sales and use tax returns.
• Support ongoing ERP optimization initiatives.
• Document accounting procedures and workflows.
• Strengthen control processes and approval workflows.
• Assist with accounting process improvements as the organization grows.

Skills

Accounting experience

AP - full cycle

Excel - pivots/lookups

Attention to detail

Multi-entity accounting

Payroll processing

Multi-state tax filing

ERP systems experience

Education

Bachelor's degree in Accounting/Finance

Tools

Cloud ERP

Sage Intacct/NetSuite/Acumatica/D365 BC

Job description

A rapidly growing live events, hospitality, and venue operations organization is seeking a Staff Accountant to support the day-to-day accounting operations across a growing portfolio of entities.

This role is ideal for an accounting professional who wants exposure beyond a traditional accounts payable position. The Staff Accountant will support accounts payable, payroll, reconciliations, sales tax compliance, and month-end close while helping build processes and strengthen accounting operations within a growing organization.

The position offers exposure to multiple entities, operational accounting, ERP optimization, and cross-functional collaboration with finance, operations, and venue leadership.

Key Responsibilities

Accounts Payable

• Process accounts payable transactions across multiple entities using a cloud-based ERP platform
• Maintain vendor records, W-9 documentation, and 1099 compliance
• Administer corporate credit card programs, including coding, receipt collection, and reconciliations
• Coordinate invoice approvals and payment workflows with operational leaders
• Support vendor communication and payment-related inquiries

Payroll Administration

• Process semi-monthly multi-state payroll
• Validate payroll inputs, employee changes, benefit deductions, and timekeeping records
• Support payroll tax compliance and state registration requirements
• Partner with HR and operations teams to ensure payroll accuracy

Reconciliations & Month-End Close

• Perform bank, credit card, and balance sheet reconciliations
• Support monthly close activities through accruals, schedules, and reconciliations
• Reconcile operational and payroll-related data to the general ledger
• Assist with customer invoicing and collections tracking
• Prepare and file multi-state sales and use tax returns

Systems & Process Improvement

• Support ongoing ERP optimization initiatives
• Document accounting procedures and workflows
• Strengthen control processes and approval workflows
• Assist with accounting process improvements as the organization grows

Qualifications

Required

• 2-4 years of accounting experience
• Experience with full-cycle accounts payable
• Experience working in a cloud-based ERP or accounting system
• Strong Excel skills including pivots, lookups, and reconciliations
• Bachelor's degree in Accounting, Finance, or related field, or equivalent practical experience
• Strong attention to detail and organizational skills

Preferred

• Payroll processing experience
• Multi-entity accounting experience
• Multi-state sales and use tax filing experience
• Experience with Sage Intacct, NetSuite, Acumatica, Dynamics 365 Business Central, or similar ERP systems
• Experience reconciling POS, payroll, or operational systems into accounting platforms
• Hospitality, entertainment, restaurant, venue operations, retail, or other multi-site business experience

What Success Looks Like

• Accounts payable, payroll, and tax filings completed accurately and on time
• Clean and timely reconciliations with minimal rework
• Well-documented accounting procedures
• Increasing ownership of month-end close responsibilities
• Strong collaboration with operations and venue leadership
• Continuous improvement of accounting processes and controls

Representation Notice

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. Additionally, you agree to be included in our talent pool for future hiring for similarly qualified positions. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. Lastly, you agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

For residents of Ontario, Canada only: to the extent the position for employment is not with Highspring or not otherwise noted as vacant above, candidate should be informed that this role is to replace a presently employed person at Vaco by Highspring's client.

Equal Opportunity Notice

Highspring LLC (d/b/a Vaco by Highspring) and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") are committed to the full inclusion of all qualified individuals and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by applicable law. The company is also committed to ensuring that persons who need them are provided with reasonable accommodations; if an accommodation is needed to participate in the job application or interview process, please contact [e-mail].

Privacy Notice

Vaco by Highspring respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR and UK GDPR may access our policies here.

Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring's use of AI can be found here (https://www.highspring.com/ai-use-notices/). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client's use of AI products in hiring.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

the individual's skill sets, experience and training;

licensure and certification requirements;

office location and other geographic considerations; and

other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses and/or participation in medical, dental, and vision benefits as well as the company's retirement plan (or similar retirement benefits).