Payroll Manager

Davita Inc.; Saint Paul (MN); Remote; USD 115,000 - 130,000; Full time

Job summary

A leading provider in the commercial food equipment industry seeks a Payroll Manager to oversee payroll processing for a growing number of employees. This role requires expertise in Workday and a deep understanding of compliance and payroll regulations to ensure accuracy and timely payments. If you possess strong analytical and communication skills and thrive in a fast-paced environment, we invite you to join this dynamic team.

Qualifications

• Experience in managing multi-state payroll processes.
• Extensive knowledge of payroll regulations and tax compliance.
• Proven leadership and collaboration capabilities.

Responsibilities

• Manage payroll function for approximately 2,000 employees.
• Ensure compliance with payroll laws and generate reports.
• Collaborate with finance and compensation teams.

Skills

Analytical skills

Problem-solving skills

Communication

Attention to detail

Organizational skills

Education

Bachelor's degree in Accounting, Business Administration, or Human Resources

Tools

Workday payroll software

Microsoft Office Suite

Job description

Remote: Midwest or East Regions

Salary: $115K/yr. to $130K/yr.

Smart Care Equipment Solutions is the trusted service leader in the commercial food equipment industry. Nationwide thousands of restaurants, hotels, hospitals, and schools rely on Smart Care to provide preventative maintenance as well as service and repair of commercial refrigeration, cooking and ware washing equipment.

Position Description

The Payroll Manager will manage the organization's payroll function, ensuring pay is processed on time, accurately, and in compliance with government regulations. This position will manage a multi-state (45), union, multi-pay group weekly payroll for approximately 2,000 employees in a fast growth company.

To succeed in this position, candidates should have exceptional communication, problem-solving skills. You should be resourceful, analytical, adaptable, and organized with the ability to build rapport with internal customers.

Main Responsibilities:

• Implements, maintains, and reviews Workday payroll processing system to ensure timely and accurate processing of payroll transactions including salaries, commissions, bonuses, benefits, garnishments, taxes, and other deductions.

• Ensures accurate and timely processing of payroll updates including new hires, terminations, and changes to pay rates.
• Prepares and maintains accurate records and reports of payroll transactions.
• Ensures compliance with federal, state, and local payroll, wage and hour laws and best practices.
• Facilitates audits by providing records and documentation to auditors.
• Generates reporting, data and analytics corresponding to payroll.
• Coordinates with compensation team on annual merit planning/bonus payout processes.
• Coordinates with M&A team on new team members added to existing payrolls and creating new pay groups for acquisitions.
• Identifies and recommends updates to payroll processing software, systems, and procedures.
• Working in conjunction with our payroll partner, OSV, ensures accuracy of tax reporting, remittance, corrections, adjustments/amendments for quarterly and annual reporting.
• Completes registrations for new tax jurisdictions.
• Working in conjunction with our payroll partner, OSV, ensures accuracy of garnishments.
• Works closely with Finance team to address general ledger and payroll cash management items.
• Performs other duties as assigned.

Qualifications:

• Extensive knowledge of Workday payroll software and processing in multiple jurisdictions including preparation, balancing, internal control, and payroll taxes.
• Excellent organizational skills and attention to detail.
• Strong analytical and problem-solving skills.
• Strong collaboration and leadership skills.
• Proficient with Microsoft Office Suite or related software.

Education and Experience:

• Bachelor's degree in Accounting, Business Administration, Human Resources, or related field required.
• Five to seven years of related experience required.

Preferred Skills/Abilities:

• Excellent oral and written communications skills
• Strong problem-solving skills along with a high level of attention to detail
• Analytical skills, logical, decisive, and comfortable with leveraging data analytics to drive decisions
• Builds and sustains excellent relationships at multiple levels across the organization

About Smart Care

Smart Care is a national repair and service provider for commercial foodservice, refrigeration, and cold storage equipment. Our offering of comprehensive mechanical services includes hot side cooking equipment, stand-alone refrigeration, specialty coffee and beverage, complex rack refrigeration and HVAC.

Smart Care is an Equal Employment Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other protected class status. All qualified individuals are encouraged to apply. If you need a reasonable accommodation with respect to Smart Care's application or hiring process due to a disability, please contact the Human Resources department at [e-mail].