Payroll Manager

ADVATIX - Advanced Supply Chain and Logistics; New York (NY); Hybrid; USD 85,000 - 105,000; Full time

Job summary

ADVATIX - Advanced Supply Chain and Logistics seeks a Payroll Manager to oversee all payroll functions across salaried, hourly, and grant-funded staff. The role collaborates with Finance and HR to ensure accuracy, tax compliance, and robust internal controls.

The position is located in Brooklyn, NY, with onsite/hybrid work setup. A Bachelor’s degree and 3–5 years of payroll experience—preferably in nonprofit or multi-site settings—are required. UKG Ready experience is preferred.

Qualifications

• Bachelor's degree is required.
• 3–5 years of payroll administration experience.
• Experience with multiple funding sources or grants is preferred.
• Strong knowledge of payroll laws, tax regulations, wage and hour requirements.
• Proficiency with payroll systems; UKG Ready is preferred.
• Bookkeeping experience is a plus.
• Strong attention to detail with high confidentiality.
• Excellent organizational, analytical, and problem-solving skills.
• Strong communication and interpersonal skills.
• Ability to work onsite/hybrid environment.
• Proficient in Microsoft Excel.
• Willingness to work extended hours during processing periods.

Responsibilities

• Manage end-to-end payroll processing for salaried, hourly, and grant-funded employees.
• Ensure payroll is accurate and on schedule in compliance with laws and policies.
• Review payroll registers, tax filings, wage payments, and related submissions.
• Maintain payroll calendars, pay periods, deadlines, and year-end requirements.
• Ensure compliance with payroll laws, wage and hour requirements.
• Oversee payroll tax filings, W-2s, 1099s, and other reports.
• Respond to payroll audits and coordinate with external auditors as needed.
• Monitor changes in payroll regulations and update processes.
• Maintain payroll systems and employee records with data accuracy and confidentiality.
• Collaborate with HR on onboarding, offboarding, and status changes.
• Reconcile payroll accounts and coordinate with Finance on GL postings.
• Support payroll system upgrades, testing, and implementation.
• Serve as primary contact for payroll inquiries.
• Investigate and resolve payroll discrepancies and corrections.
• Provide guidance on pay, deductions, benefits, timekeeping, and policies.
• Develop and document payroll procedures and internal controls.
• Identify opportunities to improve payroll efficiency and compliance.

Skills

Payroll administration

Grant funding

UKG Ready

Excel

Confidentiality

Data accuracy

Cross-functional teamwork

Payroll laws

Education

Bachelor's degree

Tools

UKG Ready

Job description

Role: Payroll Manager
HRforGrowth is engaged as the talent acquisition partner to conduct this search on behalf of a client organization that is hiring for this role. HRforGrowth is not the employer for this position. HRforGrowth identifies, evaluates, and presents top-tier candidates through its global talent acquisition practice; all employment decisions — including final selection, offer terms, compensation, and conditions of employment — are made solely by the hiring organization.

Our Client is seeking an experienced and detail-oriented Payroll Manager to oversee and administer all aspects of payroll processing across the organization. This position is responsible for ensuring accurate, timely, and compliant payroll for salaried, hourly, and grant-funded employees while maintaining strong internal controls and payroll data integrity.

The Payroll Manager will work closely with Fiscal, Finance, and HR teams to manage payroll operations within a complex nonprofit environment. The ideal candidate will have strong knowledge of payroll laws and tax regulations, excellent attention to detail, and the ability to independently manage payroll processes while identifying opportunities to improve efficiency, accuracy, and compliance.

Location: Brooklyn, NY
Job Type: Full-Time
Work Setup: Onsite / Hybrid
Compensation: $85,000 – $105,000 per year + Benefits

Key Responsibilities

• Manage the end-to-end payroll processing for salaried, hourly, and grant-funded employees
• Ensure payroll is processed accurately and on schedule in compliance with applicable federal, state, and local laws and organizational policies
• Review and approve payroll registers, tax filings, wage payments, and other payroll-related submissions prior to processing
• Maintain payroll calendars, including pay periods, processing deadlines, and year-end requirements
• Ensure compliance with federal, state, and local payroll laws, including wage and hour regulations
• Oversee payroll tax filings, W-2s, 1099s, and other required payroll reports
• Respond to payroll audits and coordinate with external auditors as needed
• Monitor changes in payroll legislation and regulations and implement necessary updates to payroll processes
• Maintain payroll systems and employee records while ensuring data accuracy, security, and confidentiality
• Partner with HR to ensure accurate onboarding, offboarding, employee status changes, and payroll-related updates
• Reconcile payroll accounts and collaborate with Finance on general ledger postings and payroll-related accounting activities
• Support payroll system upgrades, testing, implementation, and process improvements
• Serve as a primary point of contact for payroll-related inquiries from employees and managers
• Investigate and resolve payroll discrepancies, adjustments, and corrections in a timely manner
• Provide guidance regarding pay, deductions, benefits, timekeeping, and payroll policies
• Develop, maintain, and document payroll procedures and internal controls
• Identify and implement opportunities to improve payroll efficiency, accuracy, and regulatory compliance.

Required Qualifications

• Bachelor's degree in a related field required.
• Minimum 3–5 years of payroll administration experience, preferably within a nonprofit or multi-site organization
• Experience managing payroll for employees supported by multiple funding sources or grants is strongly preferred
• Strong knowledge of federal, state, and local payroll laws, tax regulations, wage and hour requirements, and compliance practices
• Proficiency with payroll systems; experience with UKG Ready is strongly preferred
• Bookkeeping experience is a plus
• Strong attention to detail with a high level of accuracy and confidentiality
• Excellent organizational, analytical, and problem-solving skills
• Strong communication and interpersonal skills
• Demonstrated ability to collaborate effectively with HR, Finance, Fiscal, and other cross-functional teams
• Proficiency in Microsoft Excel
• Ability to work effectively in an onsite/hybrid environment
• Ability to sit for extended periods and work at a computer
• Ability to communicate effectively in person, by phone, and electronically
• Ability to work occasional extended hours during payroll processing periods and year-end reporting
• Demonstrated ability to manage sensitive employee and payroll information with discretion and confidentiality

About HRforGrowth

HRforGrowth is presenting this opportunity in its capacity as the retained search partner and does not serve as the employer of record for this position.

Equal Employment Opportunity

In its recruiting and search practices, HRforGrowth does not discriminate on the basis of race, color, religion, national origin, age, marital status, physical or mental disability, sex, sexual orientation, gender, or gender identity, and welcomes applications from all qualified individuals. HRforGrowth evaluates and presents candidates to its clients without regard to any protected characteristic. HRforGrowth endeavors to advise the hiring organization to comply with all applicable federal, state, and local equal employment opportunity laws — including those enforced by the U.S. Equal Employment Opportunity Commission (EEOC) — in its hiring decisions, terms of employment, and workplace practices.