Payroll Manager

SNFout; New York (NY); On-site; USD 85,000 - 105,000; Full time

Job summary

SNFout is seeking a Payroll Manager based in Brooklyn, NY to lead end-to-end payroll for salaried, hourly, and grant-funded staff, ensuring timely processing and compliance with laws while partnering with HR and Finance.

Responsibilities include reviewing payroll registers and tax filings, year-end processing, W-2s/1099s, and audits; maintaining UKG Ready; and driving improvements. A Bachelor's degree and 3–5 years of payroll experience are required, with strong Excel and communication skills.

Qualifications

• Bachelor's degree required.
• 3–5 years payroll experience, preferably nonprofit or multi-site.
• Experience handling payroll for grant-funded staff or multiple funding sources preferred.
• Strong knowledge of payroll laws, tax regs, and wage/hour requirements.
• Proficiency in MS Excel and data confidentiality.

Responsibilities

• Lead end-to-end payroll processing for salaried, hourly, and grant-funded staff.
• Ensure payroll is accurate and on schedule, compliant with laws and policies.
• Review payroll registers, tax filings, and wage payments before submission.
• Maintain payroll calendars, year-end processing, and audits.
• Collaborate with HR and Finance to ensure payroll integrity.

Skills

MS Excel

Analytical

Communication

Cross-functional collaboration

Attention to detail

Education

Bachelor's degree

Tools

UKG Ready

Job description

This role is based in Brooklyn, NY.

The Payroll Manager is responsible for overseeing and administering all aspects of payroll processing to ensure accurate, timely, and compliant payroll for employees across the organization. This role ensures adherence to federal, state, and local wage and tax regulations, supports internal controls, and partners closely with Fiscal and HR to maintain payroll integrity within a complex nonprofit environment.

Key Responsibilities of the Payroll Manager

• Manage end-to-end payroll processing for salaried, hourly, and grant-funded employees.
• Ensure payroll is processed accurately and on schedule in compliance with all applicable laws and organizational policies.
• Review and approve payroll registers, tax filings, and wage payments prior to submission.
• Maintain payroll calendars, including pay periods, deadlines, and year-end processing.
• Ensure compliance with federal, state, and local payroll laws, including wage and hour regulations.
• Oversee payroll tax filings, W-2s, 1099s, and other required reports.
• Respond to payroll audits and coordinate with external auditors as needed.
• Monitor changes in payroll regulations and implement updates accordingly.
• Maintain payroll systems and employee records, ensuring confidentiality and data accuracy.
• Collaborate with HR to ensure accurate onboarding, offboarding, and employee status changes.
• Reconcile payroll accounts and work closely with Finance on general ledger postings.
• Support payroll system upgrades, testing, and process improvements.
• Serve as a point of contact for payroll-related inquiries from employees and managers.
• Resolve payroll discrepancies, adjustments, and corrections in a timely manner.
• Provide guidance on pay, deductions, benefits, and timekeeping policies.
• Develop and document payroll procedures and internal controls.
• Identify opportunities to improve efficiency, accuracy, and compliance.

Payroll Manager Qualifications

• Bachelor's degree in related field required.
• Minimum of 3-5 years of payroll administration experience, preferably in a nonprofit or multi-site organization.
• Experience managing payroll for a workforce with multiple funding sources or grants strongly preferred.
• Strong knowledge of payroll laws, tax regulations, and wage and hour requirements.
• Proficiency with payroll systems preferably UKG Ready.
• Bookkeeping experience is a plus.
• High level of accuracy, attention to detail, and confidentiality.
• Strong organizational, analytical, and problem-solving skills.
• Excellent communication and interpersonal skills.
• Demonstrates strong ability to work collaboratively in a cross-functional environment.
• Proficiency in MS Excel.
• Ability to sit for extended periods and work at a computer.
• Ability to communicate effectively in person, by phone, and electronically.
• Occasional flexibility to work extended hours during payroll processing and year-end reporting.

Compensation: $85,000 - $105,000 per year, plus benefits.

HP