Payroll Supervisor

Merraine Group; New York (NY); On-site; USD 85,000 - 105,000; Full time

Job summary

Merraine Group in New York seeks a Payroll Supervisor to oversee payroll for salaried, hourly, and grant-funded staff in a mission-driven, on-site role. You will ensure accuracy, timeliness, and regulatory compliance while partnering with Human Resources and Finance on onboarding, deductions, and year-end activities.

The ideal candidate has a bachelor's degree in a related field and 3–5 years of payroll experience, with UKG Ready or similar systems and strong Excel skills.

Qualifications

• Bachelor's degree in accounting, finance, HR, business, or related field.
• 3–5 years of progressive payroll administration experience.
• Strong knowledge of payroll regulations and compliance standards.
• Experience in high-volume or multi-department environments.
• Advanced proficiency with payroll systems and Excel.

Responsibilities

• Oversee payroll for salaried, hourly, and grant-funded employees.
• Ensure accurate and timely payroll processing per regulations.
• Review and approve payroll registers, tax filings, and reports.
• Coordinate year-end processing, audits, and related filings.
• Maintain payroll records, confidentiality, and system integrity.
• Partner with HR on onboarding, offboarding, and deductions.
• Support payroll system enhancements and testing.
• Respond to inquiries and resolve payroll discrepancies.

Skills

Attention to detail

Analytical skills

Communication skills

Time management

Education

Bachelor's degree in Accounting/Finance/HR/Business

Tools

UKG Ready

Excel

Job description

This opportunity, based in Coney Island, is ideal for a detail-oriented payroll professional who thrives in a mission-driven environment and is passionate about ensuring employees are paid accurately, timely, and in compliance with all applicable regulations. The Payroll Supervisor will oversee the full payroll function for a complex, multi-program organization, serving as a key partner to Human Resources and Finance while maintaining the highest standards of accuracy, confidentiality, and operational excellence. This role offers the opportunity to contribute to a collaborative organization dedicated to supporting individuals, families, and communities.

Key Responsibilities

• Manage and oversee the complete payroll process for salaried, hourly, and grant-funded employees
• Ensure accurate and timely payroll processing in compliance with organizational policies and applicable federal, state, and local regulations
• Review and approve payroll registers, wage payments, tax filings, and related reports
• Maintain payroll schedules, deadlines, and year-end processing activities
• Ensure compliance with wage and hour laws, tax regulations, and payroll reporting requirements
• Oversee the preparation and distribution of W-2s, 1099s, payroll tax filings, and other required documentation
• Coordinate payroll audits and serve as a liaison with external auditors
• Monitor regulatory changes and implement necessary payroll process updates
• Maintain payroll systems, employee records, and confidential payroll information
• Partner with Human Resources to ensure accurate employee onboarding, offboarding, status changes, and benefit deductions
• Reconcile payroll-related accounts and collaborate with Finance on general ledger postings and reporting
• Support payroll system enhancements, upgrades, testing, and implementation projects
• Respond to employee and manager inquiries regarding payroll, deductions, benefits, and timekeeping
• Investigate and resolve payroll discrepancies, adjustments, and corrections
• Develop, document, and maintain payroll procedures and internal controls
• Identify opportunities to improve payroll efficiency, accuracy, compliance, and service delivery

Qualifications & Experience

Required Qualifications

• Bachelor’s degree in Accounting, Finance, Human Resources, Business Administration, or a related field.
• Minimum of 3–5 years of progressive payroll administration experience.
• Strong knowledge of payroll regulations, tax laws, wage and hour requirements, and compliance standards.
• Experience processing payroll in a high-volume or multi-department environment.
• Advanced proficiency with payroll systems and Microsoft Excel.
• Demonstrated ability to maintain confidentiality and handle sensitive employee information.

Preferred Qualifications.

• Experience within a nonprofit, social services, healthcare, or multi-site organization.
• Experience managing payroll for grant-funded programs or employees supported by multiple funding sources.
• Familiarity with UKG Ready or comparable payroll platforms.
• Bookkeeping or accounting experience.
• Experience supporting payroll audits and financial reconciliations.
• Exceptional attention to detail and commitment to accuracy.
• Strong analytical, problem-solving, and critical-thinking skills.
• Ability to manage multiple deadlines and competing priorities
• Excellent organizational and time-management abilities.
• Strong verbal and written communication skills.
• Ability to build collaborative relationships across departments.
• High level of integrity, discretion, and professionalism.
• Process-improvement mindset with a focus on operational efficiency.
• Ability to work independently while contributing effectively to a team environment.

This is a full-time, on-site position requiring 35 hours per week. The Payroll Supervisor works closely with Human Resources, Finance, and organizational leadership in a professional office environment. Occasional flexibility may be required during payroll processing cycles, audits, and year-end reporting periods.

Compensation for this position ranges from $85,000 to $105,000 annually, based on experience and qualifications.

The organization offers the opportunity to work within a collaborative, mission-driven environment committed to supporting the well-being of the communities it serves while fostering professional growth and operational excellence.