Payroll Manager

Helping Hands Family - Autism Services; King of Prussia (PA); Hybrid; USD 70,000 - 90,000; Full time

Job summary

Helping Hands Family - Autism Services in King of Prussia is seeking a Payroll Manager to oversee payroll for over 1,000 employees across multiple states, ensuring compliance and accuracy. This role requires 5+ years of payroll experience and a Bachelor's degree in a related field.

The Payroll Manager will collaborate closely with the HR team and implement best practices in payroll processing. The position offers a hybrid work model, with in-office presence required 3 days per week.

The salary range is $70,000 - $90,000 USD annually.

Qualifications

• 5+ years of progressive payroll experience.
• Experience with multi-state payroll, including Pennsylvania.
• Ability to maintain confidentiality and ensure data security.

Responsibilities

• Oversee multi-state bi-weekly payroll for over 1,000 employees.
• Lead payroll activities ensuring compliance with regulations.
• Address employee inquiries related to payroll and benefits.

Skills

Multi-state payroll experience

Attention to detail

Analytical skills

Microsoft Excel proficiency

Communication skills

Education

Bachelor's degree in Human Resources or related field

Certified Payroll Professional (CPP)

Tools

UKGPro

Job description

Helping Hands Family (HHF), atop-rated ABA provider in the Northeast. Built by clinicians for clinicians, with a mission-driven, outcome-focused culture. We are looking to add a Payroll Manager to the team to support our operations. This teammate will either be in person or hybrid at our King of Prussia office. Hybrid required 3 days per week in office.

SPECIFIC RESPONSIBILITIES:

• Oversee multi-state bi-weekly payroll for over 1,000 employees in 5 states
• Lead and manage day-to-day payroll activities ensuring accurate and timely processing in compliance with local, state, and federal tax and relevant labor regulations
• Address employee inquiries related to payroll and benefits
• Collaborate closely with the People team to maintain employee records and manage benefits-related payroll deductions
• Understand US federal, state, and local wage and hour laws related to payroll, including garnishments, benefits, leave of absence, 401k, HSA, FSA, and taxes
• Maintain confidentiality and ensure data security in all payroll-related information
• Identify, recommend, and implement best practices in payroll and payroll accounting and streamline payroll operations, systems, and procedures
• Liaise with external payroll service providers ensuring the quality of service, cost-effectiveness, and adherence to service level agreements
• Facilitate audits by providing records and documentation to auditors
• Coordinate data-driven HRIS strategies and initiatives that align with business needs and objectives.
• Oversee the maintenance and improvements of workflows and year-round automations.
• Assist with system upgrades, implementations, and integration with other business systems.
• Create and maintain system documentation, including user guides and training materials.
• Provide technical support to end-users, troubleshoot issues, and liaise with vendor support as needed.
• Develop and deliver training programs to end-users and HR staff to maximize system functionality and user proficiency.
• Administer change management process for system updates and releases to ensure a positive user experience.
• Audit data integrity, examine concerns, and establish processes to streamline and improve data quality.

Skills and Competencies

Education and Experience

• Bachelor’s degree in Human Resources, Information Technology, or a related field required.
• 5+ years of progressive payroll experience
• Experience with multi-state payroll including PA required
• Certified Payroll Professional (CPP) or Certified Payroll Manager (CPM) preferred
• Experience with UKGPro preferred

Knowledge, Skills, and Abilities

• Enjoy a fast-growth, dynamic environment
• Willing to challenge the status quo and drive continuous improvement
• Exceptional communication and collaboration skills, with a customer-focused approach and ability to work effectively with cross-functional, remote teams
• Knowledge of payroll laws and regulations
• Understanding of equity compensation and the payroll tax implications of vesting, exercising, and disposing
• Strong analytical skills, high attention to detail, and an ability to prioritize in a dynamic work environment
• Proficiency with payroll and timekeeping systems and advanced skills in Microsoft Office Suite, especially Excel

Personality

• Detail-oriented & highly organized
• Committed to purposeful care
• Ambition to grow with the company

About Helping Hands Family

Helping Hands Family (“HHF”) is an organization that provides Applied Behavior Analysis (ABA) services for individuals with Autism Spectrum Disorder (ASD). Our supportive, inclusive culture helps every individual reach their highest potential.

Helping Hands Family is an equal opportunity employer and does not discriminate against any employee or applicant for employment based on race, color, religion, national origin, age, gender, sex, ancestry, citizenship status, mental or physical disability, genetic information, sexual orientation, veteran status, or military status.

Helping Hands Family Base Salary Range: $70,000 USD - $90,000 USD