Payroll Manager

Jobtailor; Bellevue (NY); On-site; USD 90,000 - 130,000; Full time

Job summary

Jobtailor is seeking a Payroll Manager to oversee end-to-end payroll for diverse employee groups in the United States, ensuring accuracy and timeliness across all payroll cycles.

The role requires deep knowledge of federal/state/local tax regulations, experience with major payroll platforms, and strong problem-solving and communication skills to coordinate with benefits, compensation, retirement, and timekeeping functions.

Qualifications

• Solid understanding of varied state tax requirements and withholding rules.
• Experience interpreting collective bargaining agreements for union dues and fringe benefits.
• Proficiency with payroll platforms: Dayforce, Costpoint, ADP WFN, Workday, or UKG.
• Ability to diagnose and resolve discrepancies quickly.
• Strong verbal and written communication with employees and regulators.
• High accuracy in managing payroll tax processes.

Responsibilities

• Manage end-to-end payroll processing for all employee groups, ensuring accuracy and timeliness.
• Ensure compliance with federal, state, and local tax regulations.
• Oversee payroll tax filings, year-end processing, W-2s, and other payroll reporting.
• Conduct payroll audits and reconciliations to identify and resolve discrepancies.
• Manage payroll-related general ledger reconciliations and support month-end/year-end close.
• Develop and maintain payroll policies, procedures, and internal controls.

Skills

Payroll Processing

Tax Compliance

Platform Proficiency

Discrepancy Resolution

Communication Skills

Tools

Dayforce

Costpoint

ADP Workforce Now

Workday

UKG

Job description

• Manage end-to-end payroll processing for all employee groups, ensuring accuracy and timeliness.
• Ensure compliance with all applicable federal, state, and local tax regulations.
• Oversee payroll tax filings, year-end processing, W-2s, and other required payroll reporting.
• Conduct payroll audits and reconciliations to identify and resolve discrepancies.
• Manage payroll-related general ledger reconciliations and support Finance during month-end and year-end close processes.
• Develop and maintain payroll policies, procedures, and internal controls.
• Research and resolve complex payroll issues, employee inquiries, and compliance concerns.
• Coordinate payroll activities with benefits, compensation, retirement, and timekeeping functions.
• Supervise and issue work schedules, deadlines, and duty assignments for assigned payroll team members.
• Train or instruct employees in job duties, company policies, and/or arrange for training to be provided.
• Evaluate employees' job performance, discuss areas of excellence, areas in need of improvement, and recommend appropriate personnel action.
• Prepares various payroll and management reports, reviews labor distribution postings, reviews quarterly payroll tax reports for any variances and processes adjustments as needed.
• Reviews, reconciles, and manages vendor funding data uploads, for 401K plans and FSA/HSA plans, 409A plans, and Union trust fund plans. Responds to employee inquiries and requests regarding payroll matters.

Requirements

• Solid understanding of varied state tax requirements, including nexus, reciprocity agreements, withholding rules, and State Unemployment Insurance (SUI).
• Experience interpreting multiple, complex collective bargaining agreements to ensure compliance with union dues, wage differentials, and fringe benefits.
• Proficiency with payroll platforms like Dayforce, Costpoint, ADP Workforce Now (WFN), Workday, or UKG.
• Ability to diagnose and resolve discrepancies quickly.
• Strong verbal and written communication skills to effectively interact with employees and regulatory agencies.
• High level of accuracy and attention to detail in managing payroll tax processes.

Core Competencies

Demonstrates expertise in end-to-end payroll processing, ensuring compliance with federal, state, and local tax regulations while maintaining high accuracy and attention to detail. Proficient in managing payroll audits, reconciliations, and developing payroll policies and procedures.

Highest-signal resume keywords

• Payroll Processing Management
• Tax Compliance Expertise
• Payroll Platform Proficiency
• Discrepancy Resolution
• Strong Communication Skills

ATS Optimization Keywords

Hard Skills

• Payroll Processing
• Payroll Audits
• General Ledger Reconciliation
• Tax Filings
• Payroll Reporting
• State Tax Requirements
• Collective Bargaining Agreement Interpretation
• Attention to Detail
• Payroll Policy Development
• Employee Training

Soft Skills

• Verbal Communication
• Written Communication
• Problem-Solving

Industry Keywords

• Payroll Tax Regulations
• State Unemployment Insurance
• Union Dues Compliance
• Fringe Benefits
• Employee Inquiries

Tools & Technologies

• Dayforce
• Costpoint
• ADP Workforce Now
• Workday
• UKG