Payroll and Accounting Operations Specialist

Jobtailor; Reston (VA); On-site; USD 70,000 - 100,000; Full time

Job summary

Jobtailor in Reston, VA is seeking a Payroll/Accounting professional to manage end-to-end payroll and related accounting functions. You will handle U.S. semi-monthly payrolls for various employee types and coordinate with vendors for global payrolls, while maintaining detailed records and supporting audits.

The role emphasizes accuracy, collaboration with HR, and strong Excel and ERP experience to support a scalable payroll operation.

Qualifications

• Bachelor’s degree in Accounting/Finance or equivalent experience.
• CPP certification preferred.
• 3+ years of payroll or accounting experience.
• U.S. payroll processing expertise.
• Experience in a multi-entity environment is a plus.
• Strong Microsoft Excel skills.
• Familiarity with Paylocity and NetSuite.
• HRIS experience is a plus.
• Attention to detail and ability to manage multiple priorities.
• Strong communication and collaboration skills.

Responsibilities

• Execute end-to-end global payroll processing for a multi-entity, multi-state company.
• Prepare U.S. semi-monthly payrolls for exempt and non-exempt employees.
• Coordinate with third-party payroll providers for U.S. and international payrolls.
• Maintain payroll records and support documentation.
• Act as primary payroll contact for inquiries and escalate complex matters.
• Prepare payroll-related journal entries and balance sheet reconciliations.
• Support payroll tax compliance activities and reporting.
• Prepare payroll reports for internal stakeholders and audits.
• Assist with audit documentation requests.
• Partner with HR to ensure accurate employee data.
• Collaborate on payroll-related improvements and broader accounting tasks.

Skills

U.S. Payroll Processing

Operational Accounting

Payroll Tax Compliance

Balance Sheet Reconciliation

Payroll Reporting

Sales Tax Compliance

Accounts Receivable Process

Payroll Systems Implementation

International Payroll

HRIS Experience

Education

Bachelor's Degree in Accounting/Finance

CPP Certification

Tools

Paylocity

NetSuite

Microsoft Excel

Job description

• Execute and support end-to-end global payroll processing for a dynamic, expanding, multi-entity and multi-state company with approximately 250 worldwide employees
• Prepare U.S. semi-monthly payrolls, and special payrolls as needed, for exempt and non-exempt employees, salaried and hourly employees, ensuring accuracy and timeliness
• Coordinate with third-party payroll providers for U.S. and five International payrolls (Australia, Canada, Israel, Japan, and UK)
• Maintain payroll records and support documentation
• Act as a primary point of contact for payroll-related inquiries and issues, providing timely and effective resolutions, and escalating complex, non-routine, or high-risk matters to the Accounting Operations Manager for review and guidance
• Prepare payroll-related journal entries for review
• Assist in payroll-related balance sheet reconciliations
• Support timely completion of payroll deliverables
• Support payroll tax compliance activities
• Prepare payroll reports for internal stakeholders and audits
• Assist with audit documentation requests
• Partner with HR to ensure accurate employee data updates
• Collaborate on payroll-related improvements
• Support the Accounting Operations Manager with broader accounting and finance operation as needed
• Assist with sales tax compliance activities, including data preparation and coordination of filings
• Support accounts receivable processes, including billing, collections, customer follow-ups and dunning communications
• Assist with ad hoc accounting tasks, reconciliations, and process improvements
• Provide backup support for other operational accounting processes as needed

Requirements

• Bachelor’s Degree in Accounting, Finance, or related field (or equivalent experience) preferred
• CPP certification preferred
• 3+ years of payroll or accounting experience
• U.S. payroll processing expertise
• Operational accounting experience (AP, AR, sales tax, cash management, etc.) preferred
• Experience in a multi-entity environment is a plus
• Working knowledge of U.S. payroll regulations
• Basic understanding of accounting operations and workflows
• Basic understanding of international payroll is a plus
• Strong working knowledge of payroll systems (Paylocity preferred)
• Familiarity with accounting systems (NetSuite preferred)
• Strong Microsoft Excel skills
• Experience with HRIS platforms is a plus
• Experience supporting systems implementations, integrations, or process automation initiatives across payroll, HRIS, and accounting platforms is a plus
• Strong attention to detail
• Ability to manage multiple priorities
• Strong communication and collaboration skills
• Ability to escalates issues appropriately

Core Competencies

Demonstrates expertise in U.S. payroll processing, operational accounting, and compliance with payroll regulations, while effectively managing payroll-related inquiries and collaborating with HR and accounting teams. Proficient in payroll systems and accounting software to support accurate and timely payroll deliverables.

Highest-signal resume keywords

• U.S. Payroll Processing Expertise
• Operational Accounting Experience
• CPP Certification
• Strong Microsoft Excel Skills
• Paylocity Payroll System Knowledge

ATS Optimization Keywords

Hard Skills

• Payroll Processing
• Accounting Operations
• Payroll Tax Compliance
• Balance Sheet Reconciliation
• Payroll Reporting
• Sales Tax Compliance
• Accounts Receivable Processes
• Payroll Systems Implementation
• International Payroll Knowledge
• HRIS Platform Experience

Soft Skills

• Attention to Detail
• Communication Skills
• Collaboration Skills
• Issue Escalation
• Ability to Manage Multiple Priorities

Certifications & Qualifications

• CPP Certification

Industry Keywords

• Multi-Entity Payroll
• U.S. Payroll Regulations
• Payroll Records Maintenance
• Audit Documentation
• Employee Data Management

Tools & Technologies

• Paylocity
• NetSuite
• Microsoft Excel